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Home My WebLink About02 22 2005 CM29 COUNCIL MEETING MINUTES February 22nd, 2005 Minutes of a regular meeting held at the Chubbuck City Council Chambers, February 22nd, 2005. Present: Mayor John O. Cotant, Council members Leroy S. Quick, Steven M. England, Marvin C. Gunter, Kent Keams, Attorney Thomas J. Holmes, Public Works Director Steven M. Smart, and City Clerk Ron C. Conlin. Meeting was called to order at 7:30 p.m. by Mayor Cotant. PLEDGE ALLEGIANCE TO THE FLAG was led by Carson Fullmer. INVOCATION was given by Bishop Ron Peterson, Chubbuck 7th Ward, The Church of Jesus Christ of Latter-Day Saints. APPROVAL OF MINUTES - Mayor Cotant asked for corrections and additions to the Regular Meeting Minutes of February 8th, 2005. Councilman Kearns moved to approve the Regular Meeting Minutes of February 8th, 2005 as read, Councilman Quick seconded. All council members voted in favor of motion. DAY CARE FACILITY LICENSE APPLICATION - Tonya Gomez, Tonya Gomez's Child Care, 4835 Galena, Chubbuck, Idaho has applied for a day care facility license to operate a day care facility at her residence at 4835 Galena. All Departments recommended approval of the day care facility license. Councilman Gunter moved to grant Tonya Gomez a day care facility license to operate Tonya Gomez's Child Care day care facility in her residence at 4835 Galena, Councilman Keams seconded. All council members voted in favor of motion. PARK MEADOWS SUBDIVISION 6TM ADDITION FINAL PLAT - Gerald McNabb, 13560 N. Hawthorne Road presented the Park Meadows Subdivision 6th Addition Final Plat. Councilman Keams moved to approve the Park Meadows Subdivision 6th Addition Final Plat as presented, Councilman England seconded. All council members voted in favor of motion. 31 COUNCIL MEETING MINUTES - (cont.) February 22na, 2005 BUSINESS LICENSE APPLICATION - Tael Gutreire, 1730 W. Quinn Road has applied for a business license to sell Mexican food at 4010 Yellowstone Ave, (Green Triangle Parking Police Department recommended approval of the business license. Councilman England moved to grant Tael Gutreire, E1 Herradero a business license to sell Mexican food at 4010 Yellowstone Ave, subject to setbacks being approved through Design Review Committee, Councilman Keams seconded. All council members voted in favor of motion. BID - WATER RESERVOIR REHABILITATION - James Mullen, Keller Associates presented a bid recap of bids received for Water Reservoir Rehabilitation. StonHard KASE Industrial ProTech Bidwell, Inc. Dunkin & Bush The Gateway Company $237,905.00 $269,346.00 $355,578.50 $369,880.41 $398,890.00 $574,500.00 Councilman England moved to accept the low bid of $237,905.00, authorizing Mayor Cotant to enter into agreement with StonHard for Water Reservoir Rehabilitation Project No. 104074, Councilman Gunter seconded. All council members voted in favor of motion. ORDINANCE - Amending Section 6.04.170(A) of the Chubbuck Municipal Code to require criminal history background checks to be made every year instead of every two years; amending Section 6.08.050 to clarify that two exits are not required for a daycare with 6 or less occupants. Attorney Holmes read ordinance by title only for the first reading. Council tabled the ordinance until the March 8th, 2005 Council Meeting. ORDINANCE #594 - Annexing certain lands to be included within the boundaries and jurisdictional limits of the City of Chubbuck; specifying the zoning classification which shall be applied to said lands newly annexed to the City of Chubbuck; directing the Chubbuck City Clerk to comply with the filing requirements contained in Idaho Code Section 63-2215. 33 COUNCIL MEETING MINUTES - (cont.) February 22nd, 2005 ORDINANCE #594 - (cont.) Attorney Holmes read Ordinance #594 in full for the first and final reading. Councilman Quick moved to dispense with the rule of reading Ordinance #594 on three separate days, Councilman Gunter seconded. Roll Call Vote: Quick, yes; England, yes; Gunter, yes; Keams, yes. Motion passes. Councilman England moved to adopt Ordinance #594 as read, Councilman Keams seconded. Roll Call Vote: Quick, yes; England, Gunter, yes; Keams, yes. Motion passes. BULLOCK STREET/YELLOWSTONE AVE ACCESS DISCUSSION - Don Zebe, 465 Barrett Ave was present to address the Bullock Street/Yellowstone Ave traffic and safety concerns the City has. Mr. Zebe presented the Pocatello Towne Center plans. Mr. Zebe explained the Pocatello Towne Center traffic patterns. Mr. Zebe addressed the following concerns: 1. Bullock Street/Yellowstone Ave access. 2. McDonald's access. 3. Denny's westerly access 4, Mr. Zebe suggested there be no left turn from East Bullock Street to Yellowstone Ave. 5. Mr. Zebe stated there has been a traffic study completed. 6. Discussion about the possibility of making Bullock Road a one way street. Mr. Zebe stated he is hoping the City of Chubbuck does not close Bullock Street. Mayor Cotant expressed concern that right now the Idaho Transportation Department Study estimates 2000 vehicles a day through Bullock Road at the present time, the Study shows there will be 5500 vehicles a day, this will not lessen traffic on Bullock Road. Mayor Cotant read a letter the City received from Denny's expressing concern that a median divider might be placed on Yellowstone Ave. Denny's said that since Yellowstone Ave and Bullock Street are the primary access for the Denny's Restaurant vehicular access, they strongly object to the concept of prohibiting left hand tums from Yellowstone Ave onto Bullock Street. Mr. Zebe stated the ITD is not planning on installing a median divider at Yellowstone Ave and Bullock Street. 35 COUNCIL MEETING MINUTES - (cont.) February 22n't, 2005 BULLOCK/YELLOWSTONE AVE ACCESS DISCUSSION - (cont.) Dave Hart, Wal-Mart Asst Manager stated Wal-Mart wishes to express its concerns regarding the proposed redesign of Bullock Street. Wal-Mart trucks deliver to Wal-Mart by traveling south on Yellowstone Ave and turning left on Bullock Street. Wal-Mart is opposed to not allowing their tracks to turn left from Yellowstone Ave to Bullock Street. Mayor Roger Chase, City of Pocatello stated Yellowstone Ave is always going to be a congested street because of the way Yellowstone Ave was designed. Mayor Chase felt the concerns about traffic at the Bullock Street/Yellowstone Ave intersection can be worked out. Mayor Roger Chase stated the project is not perfect, but will benefit both communities, and a decision should be made tonight. Mayor Chase stated he felt the project will not succeed if Bullock Street is shut down. Mayor Cotant stated the Chubbuck City Council has an obligation to look at all safety issues. Councilman Quick suggested the Council go to the site and review the project before a decision is made. Councilman Gunter stated he wants to see the project completed and does not want to see Bullock Street closed. Councilman Gunter said a solution can be worked out. Mr. Zebe stated there is going to be increased traffic on Bullock Street, but he would like to encourage the Council to allow the developer to go back and tell the businesses that Bullock Street will remain open. Michael Ponko, 254 James expressed concern about Wal-Mart Parking Lot being undersized. Mr. Ponko asked if anyone knows if Wal-Mart will out grow their building and relocate. Mr. Ponko suggested internal roads might help. Discussion about possibility of an access across railroad tracks to Flandro Drive. Councilman England moved to leave Bullock Street open subject to 1) Take the suggestions received here and have Engineering Departments from both Cities and developer review and see if there are things the City can do to mitigate the problems; 2) Not install a median divider to restrict left tums from Yellowstone Ave to Bullock Street; 3) Restrict left turns from Bullock Street to Yellowstone Ave, also right tums from businesses across Yellowstone Ave to the west to Yellowstone Ave 4) As the project develops, we do all we can to mitigate the traffic on Bullock with signing, etc, Councilman Gunter seconded. Roll Call Vote: Keams, yes; England, yes; Quick, no; Gunter, yes. Motion passes. 37 COUNCIL MEETING MINUTES - (cont.) February 22na, 2005 EMPLOYEE PETITION - The City Council received a petition from City employees asking for a change in Article 5, Section F to allow for sick leave to be taken for immediate family members as well as for the employee. Councilman England suggested we define family member, also the family member should be residing in the home of the Employee at the time the need is there. Councilman Gunter stated, there are some circumstances where the stipulation of residing at the home could really cause a problem. Council decided to look at other policies in the area and tabled the Employee Petition regarding sick leave, until the March 8th, 2005 Council Meeting. CLAIMS - Computer print-out claims presented to Mayor Cotant and Council. Councilman Quick moved to approve the computer print out claims as presented, Councilman Gunter seconded. All council members voted in favor of motion. GENERAL DISCUSSION - 1. PWD Smart gave a report on his contact with James Burton, 223 E. Linden. Mr. Burton is willing to talk to the City about the City's purchase of an easement through his property. PWD Smart will proceed with an appraisal. 2. Councilman Keams suggested the City Staff research both Geraldine's and Gary Ratliff's temporary accesses on to E. Chubbuck Road. PWD Smart said he will research. 3. Councilman Gunter stated Snake River Sanitation is picking up sanitation late at night. PWD Smart said he will check out and report back. At 8:55 p.m, Councilman Quick moved, Councilman G ~ug3. ter seconde¢, with full council approval to adjoum meeting. ~Iohn O. Cotant, Mayor Ron C. Conlin, City Clerk KELLER 412 W. 'Center, Suite 330 · Pocatello, ID 83204 208-238-2146 · Fax: 208-238-2162 · keller~kellerassociates.com A Company of Professional Engineers February 22, 2005 Mr. Steve Smart, P.E. Public Works Director/City Engineer City of Chubbuck 5160 Yellowstone Avenue Chubbuck, ID 83202-0006 City of Chubbuck, Idaho - Reservoir Rehabilitation Project No. 104074 This letter is written to summarize an evaluation of the bid documents that were submitted by the apparent low bidder for the referenced project. The bid opening was held on February 22, 2005 at 2:00 PM. The bidders and their respective bids are summarized in the following table: Bidder Name Total Bid Price StonHard $237,905.00 KASE Industrial $269,346.00 ProTech $355,578.50 Bidwell, Inc. $369,880.41 Dunkin & Bush $398,890.00 The Gateway.Company $574,500.00 The following is a detailed evaluation of the bid submitted by the apparent low bidder: Apparent Low Bidder StonHard, A Division of StonCor Group, Inc. John Carlson Territory Manager 3565 Waldon St. Boise, ID 83209 Phone: (208) 890-7625 Facsimile: Mary Michals Lead Project Trainer One Park Avenue Maple Shade, NJ 08052 (800) 854-0310 (856) 321-7510 Idaho Public Works Contractor License No.: 11788-AA-4(09600) * Receipt of all addendums was acknowledged and the bid was properly signed. · Bid Bond for 10% is included and provided by Hartford Fire Insurance Company Meridian Pocatello Quality Engineering to Satisfied Clients The following proposed subcontractors for this project were identified. 1. Concrete Work Bright Construction 5800 Country Club Pocatello, ID 2. Coating Work Specialty Painting 1850 Osterloh Twin Falls, ID Based on the information supplied by the apparent low bidder, StonHard, A division of StonCor Group, Inc., Keller Associates has determined that the bid appears to be valid. Keller Associates further recommends that the City of Chubbuck make Award of Contract to StonHard, A division of StonCor Group, Inc. and issue the Contract (signed by the City) and the Notice of Award. Once the conditions outlined in the Notice of Award are completed, the Notice to Proceed should then be issued. Once executed, please send copies of the executed Contract, Notice of Award, and Notice to Proceed to our office. Should you have any comments or questions, please do not hesitate to contact us. Sincerely, KE .I/]LER A?OCIATES, INC. Attachments 1. Bid Form 2. Contract (4 copies) 3. Notice of Award 4. Notice to Proceed 5. Public Works License Confirmation cc: File