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HomeMy WebLinkAbout10 28 2003 CM177 COUNCIL MEETING MINUTES October 28 ', 2003 Minutes of a regular meeting held at Chubbuck Elementary School, October 28`", 2003. Present: Mayor John O. Cotant, Council members Leroy S. Quick, Steven M. England, Marvin C. Gunter, B. Kent Kearns, Attorney Thomas J. Holmes, Public Works Director Steven M. Smart and City Clerk Ron C. Conlin. Meeting called to order at 7:30 p.m. by Mayor Cotant. PLEDGE ALLEGIANCE TO THE FLAG was lead by Lee Ransbottom. APPROVAL OF MINUTES - Mayor Cotant asked for corrections and additions to the regular meeting minutes of October 14 ', 2003. Councilman Kearns moved to approve regular meeting minutes of October 14"', 2003, with correction of typos as read, Councilman Quick seconded. All council members voted in favor of motion. BENCH AGREEMENT DISCUSSION - Mayor Cotant said Wendy and Byron McCurdy, McCurdy Enterprises presented their concerns about the City Staff terminating the bench contract in 90 days. Wendy McCurdy stated they have three signed contracts with clients that are for two years, several other contracts that are not so long. Staff recommended McCurdy's be allowed to continue the bench agreement with the City until their client's contracts are completed. Staff recommended that when the contracts are completed, there will be no more benches on City sidewalks, with the possible exception of bus stop benches, which the City will provide. Wendy McCurdy said she would provide the City with the individual contract dates and when they expire. Kathy Severe, 409 Hollyhock asked if the City would be better served continuing the bench contract, and getting revenue from them. Mayor Cotant stated the benches are a safety hazard, also a liability concern to the City. Councilman Gunter stated he felt there are ways the benches can be placed so they are not a safety or liability concern. Councilman Gunter suggested if a property owner will allow a spot on their property, it might work. Discussion about safety of benches located on sidewalks. 179 COUNCIL MEETING MINUTES - (cont.) October 281', 2003 BENCH AGREEMENT DISCUSSION - (cont.) Councilman England said Ron Binggeli, Public Transit expressed concern that when a bench is not a bus stop, it should be marked as such. Residents sit on the benches expecting the bus to stop, but does not. Byron McCurdy stated he will note on the benches which ones that are not bus stops. Councilman England suggested the McCurdys be allowed to contract with current or new clients until the latest date of current clients contract. Councilman England moved to table the bench agreement discussion until the Novemberl lth, 2003 Council Meeting, Council will review when McCurdy's client's contracts expires, Councilman Gunter seconded. All council members voted in favor of motion. DAY CARE FACILITY APPLICATION - Diana Grinnell, Kids First Childcare, 1663 Homer Dr, Pocatello, Idaho has applied for a day care facility business license to operate at 235 James. Police and Fire Departments recommended approval of the day care facility license. Councilman Kearns moved to grant Diana Grinnell a day care facility business license to operate Kids First Child Care at 235 James Ave, Councilman England seconded. All council members voted in favor of motion. ORDINANCE - Amending Section 8.36.020 (R)(3) to provide an air pollution alert shall be issued when PM -10 exceeds one hundred micrograms per cubic meter. Attorney Holmes stated he will draft another ordinance. ORDINANCE - Amending Municipal Code Section 13.16.040 to clarify when sewer charges begin when a property is notified to connect to the public sewer. Attorney Holmes read ordinance by title only for the second reading. Council tabled the ordinance until the November 11 ', 2003 Council Meeting. 181 COUNCIL MEETING MINUTES - (cont.) October 20, 2003 RACHAEL'S RAINBOW SUBDIVISION STREET DEDICATION REQUEST - Kent England, 713 Raindrop Drive presented a request to the Council from residents of Rachael's Rainbow to accept a dedication of their streets. PWD Smart expressed the following concerns: The original developer wanted the streets to remain private, because he wanted to have narrow streets that would discourage through traffic. Narrower streets would also enable him to have higher unit density and to construct a development with homes much closer together than usual. The City required the waterline to be built to City standards, because it does interconnect waterlines from Mountain Park Road on the far west to Ramsgate on the far east. The back of curb to back of curb is 25 feet, with 21 feet of asphalt driving lane. This creates a significant problem in plowing the snow. If snow is plowed off the entire width of the street, which it needs to be in order to maintain two -way traffic, all the snow will be deposited on the yards. This may create a liability exposure for the City with regard to deposition of sanding and salting materials on the grass. If we try to plow the streets, leaving the snow on the edge of the road, the travel way would be 12 to 13 feet wide and would essentially be a one -way road. On the south end of Ramsgate there is no safe way to turn any large truck around. The road is too narrow and the driveways too small. Snow plows, garbage collection trucks and the like would be required to back out of that dead end. Parking would need to be prohibited along the roadway, because such parking would also create a one -way road. It would not be wide enough to get two -way traffic past the parked cars. Street drainage for stormwater runoff is marginal. The streets were designed to slope to the center of the road, where the stormwater would run. However, since the development is on a side -hill the stormwater runs most anywhere it wants. There have been some problems with stormwater runoff eroding landscaped areas along the side of the road. Homes in this development are built very close to the road. For example, one side deck at 4691 Ramsgate is only 3 feet from the edge of the road, the side steps at 4676 Annie's Way are less than 8 feet from the roadway, and the side steps at 4663 Rachael's Run are less than 6 feet from the road. ~` The street pavement design is slightly substandard from the Chubbuck Standard. The asphalt pavement is 0.5 inches thinner than required, however the base course is shown to be 1 inch thicker than required. These would probably balance out. 183 COUNCIL MEETING MINUTES - (cont.) October 28`", 2003 RACHAEL'S RAINBOW STREET DEDICATION REQUEST - (cont.) Since it was a private development, the City performed no inspection of the infrastructure there. We really have no record of the condition of the sewer, the water, nor of the street construction. PWD Smart stated Staff recommends the City not consider accepting dedication of these streets because of the potential problem we see. Kent England stated Rachael's Rainbow Subdivision's streets are being worn out by non residents, the ratio of non - residents versus residents is 10 to 1. Mr. England stated the association would prefer not to be a gated community. Discussion about the possibility of the Homeowners Association posting a bond to insure the concerns are covered. Councilman England expressed concern about what happens when new residents move in the subdivision and wonder why snow is piled in their yards, driveways, etc because of the narrower streets. Councilman Quick expressed concern about the City setting precedent if City streets, water, sewer, etc are accepted when they do not meet City specifications. Councilman Kearns stated he would not be opposed to accepting the subdivision, if they can reroute the streets and identify infrastructure for inspection purposes, then the City can make a clear decision on what we are accepting. Kent England was directed to 1) See what kind of a bond the Rachael's Rainbow Subdivision Homeowner's Association might get to cover concerns. 2) To identify infrastructure concerns in the subdivision for inspections purposes. APPROVAL OF CITY OF CHUBBUCK SURPLUS SALE 2003 - PWD Smart presented a proposed surplus list for a public sealed bid sale. Councilman Quick moved to grant permission to offer the listed items for a public sealed bid, Councilman Gunter seconded. All council members voted in favor of motion. PROPOSED CITY PROPERTY TRADE WITH TOM ARAVE - Mayor Cotant stated Tom Arave was at Staff Meeting to discuss the proposed property trade of City Park. Councilman Quick moved the City hold on to the 17 acres of City park property for future park development, Councilman Gunter seconded. All council members voted in favor of motion. 185 COUNCIL MEETING MINUTES - (cont.) October 28`h, 2003 ORDINANCE - Adding Section 10.08.035, "Right Hand Turn Only" to the Chubbuck Municipal Code to require only right hand turns at certain intersections within the City. PWD Smart stated East Burnside to Yellowstone Ave was discussed at Staff Meeting, Staff felt the City should direct traffic down East Burnside to Kings Way to Evans Lane to Yellowstone Ave. PWD Smart stated the State has been putting pressure on Mayor Cotant to make E. Burnside Ave one way. PWD Smart said the City might have to make it one way. Attorney Holmes prepared this ordinance eliminating left turns from E. Burnside to Yellowstone Ave, this might take care of the problem without making East Burnside Ave one way. Attorney Holmes read ordinance by title only for the first reading. Council directed businesses in the area, Jackson Store, Arctic Circle, etc be notified the ordinance will be discussed at next Council Meeting. HANCOCK PARK SUBDIVISION FINAL PLAT - Rodney Burch, 375 Lisa presented the Hancock Park Subdivision Final Plat. PWD Smart stated this is a short plat. Rodney Burch, 375 Lisa stated the developers want to add a building to the original plat on Lot 2 , (the southeast corner). Councilman England moved to approve the Hancock Park Subdivision Short Plat as amended to show the condominium designation, Councilman Kearns seconded. All council members voted in favor of motion. CLAIMS - Computer print -out claims presented to Mayor Cotant and Council. Councilman Quick moved to approve computer print -out claims as presented, Councilman Gunter seconded. All council members voted in favor of motion. FIRE DEPARTMENT ANNUAL REPORT - Fire Chief Eric King presented a Fire Department Annual Report. The following items were discussed: 1. Training. 2. Prevention. 187 COUNCIL MEETING MINUTES - (cont.) October 28`b, 2003 FIRE DEPARTMENT ANNUAL REPORT - (cont.) The following items were discussed: 3. Specialties and Skills. 4. Fire Fighters per 1000 Population. 5. Incident Responses. 6. Future Plans. It 7. Discussion about City of Chubbuck and North Bannock County Fire District. Fire Department Annual Report is attached. At 9:48 p.m, Councilman England moved, Councilman Gunter seconded, with full council approval to adjourn meeting. ohn O. Cotant, Mayor Ron C. Conlin, City Clerk