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Home My WebLink About08 12 2003 CM125 COUNCIL MEETING MINUTES August 12`h, 2003 Minutes of a regular meeting held at Ellis Elementary School, August 12`h, 2003. Present: Mayor John O. Cotant, Council members Steven M. England, Marvin C. Gunter, B. Kent Kearns, Attorney Thomas J. Holmes, Public Works Director Steven M. Smart and City Clerk Ron C. Conlin. Councilman Leroy S. Quick was excused. Meeting was called to order at 7:30 p.m. by Mayor Cotant. INVOCATION was given by Bishop Norman Reece, Chubbuck 2nd Ward, The Church of Jesus Christ of Latter -Day Saints. PLEDGE ALLEGIANCE TO THE FLAG was lead by Mac Foulger. APPROVAL OF MINUTES - Mayor Cotant asked for corrections and additions to the Special Meeting Minutes of July 22nd, 2003 and Regular Meeting Minutes of July 22nd, 2003. Councilman Kearns moved to approve the Special Meeting Minutes of July 22nd, 2003 and Regular Meeting Minutes of July 22nd, 2003 as read, Councilman Gunter seconded. All council members present voted in favor of motion. RESOLUTION #3 -2003 - Accepting the recommendation of the Chubbuck Development Authority to proceed with the process of amending the boundaries of the existing revenue allocation area as described on attachment A. Mayor Cotant read Resolution #3 -2003 in full. Councilman England moved to adopt Resolution #3 -2003 as read, Councilman Kearns seconded. All council members present voted in favor of motion. BUSINESS LICENSE APPLICATION - Kairi Pahapill and Kaire Oobik, Estonia, The Southwestern Company has applied for a business license to sell publications door to door in the City of Chubbuck. Councilman Kearns moved to grant a business license to Kairi Pahapill and Kaire Oobik, Estonia to sell publications door to door in the City of Chubbuck, Councilman England seconded. All council members present voted in favor of motion. 127 COUNCIL MEETING MINUTES - (cont.) August 12`h, 2003 DAYCARE FACILITY LICENSE APPLICATION - Julianne Stirling, Love2Learn Preschool, 1018 Petersburg, Chubbuck, Idaho has applied for a daycare license to operate a preschool at 1018 Petersburg. All departments recommended approval of the daycare facility license application. Councilman Gunter moved to grant Julianne Stirling, Love2Learn Preschool a daycare facility license to operate Love2Learn Preschool at 1018 Petersburg, Councilman England seconded. All council members present voted in favor of motion. CITY OF CHUBBUCK CEMETERY REQUEST - Richard Morgan, 646 Boyd asked if the City of Chubbuck would be willing to have a cemetery. Mr. Morgan asked what he would need to do to start a cemetery. Councilman Gunter stated the first thing would be to get some land, either purchase, or have it donated, also how does the City finance the land if purchased. Mayor Cotant said the City does not have funds at this time to purchase land or maintain a cemetery. Discussion about how a cemetery would be financed. Councilman England stated a cemetery would be cost prohibitive for the City of Chubbuck at this time. If there is a need, if the City of Pocatello cannot meet the needs of Chubbuck residents, or does not want to meet the needs, then the City of Chubbuck would look at creating a cemetery. FINAL PLAT - PARK MEADOWS SUBDIVISION 3RD ADDITION - PWD Smart recommended approval of the plat. Mayor Cotant expressed concern about the park dedication not being grassed up front this helps with dust control. City is receiving several complaints about dust and dirt blowing while homes are being constructed. Darris Ellis stated he has bids out for installation of park. Mr. Ellis is concerned about costs of installing the park. Mr. Ellis said the park for Park Meadows Subdivision will be installed this fall. Mr. Ellis said there will be a water truck at the subdivision every day starting tomorrow. Mayor Cotant suggested the park be installed by the first of September, 2003. 129 COUNCIL MEETING MINUTES - (cont.) August 12 ', 2003 FINAL PLAT - PARK MEADOWS SUBDIVISION 3RD ADDITION - (cont) Councilman Kearns moved to approve the Park Meadows Subdivision 3rd Addition as presented, Councilman Gunter seconded. All council members present voted in favor of motion. ORDINANCE #574 - Repealing Sections 5.05.120 and 5.05.150, enacting new Sections 5.05.120 accurate records, 5.05.150 transmittal of daily reports required, 5.05.155 stolen property - notification and 5.05.156 release of held property, 5.05.240 responsibility for compliance. Attorney Holmes, Mayor Cotant and Councilman England read the ordinance in full for the third and final reading. Councilman Kearns moved to adopt Ordinance #574 as read, Councilman Gunter seconded. Roll Call Vote: Quick, absent; England, yes; Gunter, yes; Kearns, yes. CURBSIDE RECYCLING SURVEY RESULTS - PWD Smart presented the curbside recycling survey results: Would you be interested in a low cost, effective curbside recycling program: Yes 242 No 111 Would you be willing to separate your recyclable items from your trash: Yes 288 No 62 Would you be will to pay $2.50 a month for unlimited, weekly curbside recycling which included an 18- gallon recycling bin delivered to your home: Yes 229 No 128 Mark and Mary Bunce, 755 E. Chubbuck Road spoke in favor of the recycling program. Councilman Gunter expressed concern that everyone in the City might not know it is all or none. If City goes with the recycling program, every residence will pay the $2.50 per month. PWD Smart was directed to invite PSI Recycling Representatives to come to the Council Meetings. Mayor Cotant suggested an ordinance implementing the curbside recycling program be drafted and read at three separate Council Meetings. 131 COUNCIL MEETING MINUTES - (cont.) August 12 'h, 2003 Councilman England stated we should have written information to present to the public every week. Attorney Holmes was directed to draft an ordinance implementing a curbside recycling program in the City of Chubbuck. MUNICIPAL AUDIT- LETTER OF UNDERSTANDING AGREEMENT - JONES, YOST, HATT, ERICKSON P.A. - City Clerk Ron Conlin recommended Scott Jones, Jones, Yost, Hatt, Erickson P.A. do the City of Chubbuck 2002 -2003 Fiscal Year Audit. Councilman Kearns moved to direct Mayor Cotant to enter into agreement with Scott Jones, Jones, Yost, Hatt, Erickson P.A. to do the 2002 -2003 Fiscal Year Audit, Councilman England seconded. All council members voted in favor of motion. 2003 -2004 FISCAL YEAR TENTATIVE BUDGET - City Clerk Ron Conlin presented the following proposed 2003 -2004 Fiscal Year Budget. General Fund $ 3,983,277. Law Enforcement Grants $ 36,090. HS &R $ 524,496. TOTAL GENERAL FUND $ 4,543,863. Parks Dedication Fund $ 108,000. Chubbuck Development Authority $ 1,473,000. Special Revenue Funds $ 17,900. Sewer Fund $ 1,390,760. Waterworks Fund $ 1,429,191. Sanitation Fund $ 962,000. Employee Benefit Fund $ 540,000. GRAND TOTAL $10,464,714. City Clerk Conlin stated this is a balanced 2003 -2004 Fiscal Year Budget. Discussion about level of funding for the Employee Benefit Fund. Councilman England moved to approve the 2003 -2004 Fiscal Year Budget as presented, Councilman Kearns seconded. All council members present voted in favor of motion. 133 COUNCIL MEETING MINUTES - (cont.) August 12 ", 2003 CLAIMS - Computer print -out claims presented to Mayor Cotant and Council. Councilman Gunter moved to approve computer print -out claims as presented, Councilman Kearns seconded. All council members present voted in favor of motion. At 8:40 p.m, Councilman England moved, Councilman Gunter seconded, with full council approval to adjourn meeting. jr eg2�_e4n&An Ron C. Conlin, City Clerk