The URL can be used to link to this page

Home My WebLink About19671� June 30, 1968 Board of Trustees City of Chubbuck Chubbuck, Idaho Gentlemen: We have examined the balance sheet of the City of Chubbuck as of December 31, 1967 and the related statements of receipts and dis- bursements and surplus for the year then ended, Our examination was made in accordance with generally accepted auditing standards and accordingly included such tests of the accounting records and such other auditing procedures as we con- sidered necessary in the circumstances, In our opinion, the accompanying balance sheet and statements of receipts and disbursements and surplus present fairly the financial position of the City of Chubbuck at December 30, 1967 and the re- sults of its operations for the year then ended, in conformity with generally accepted accounting principles applied on a basis consistent with that of the preceding year. Respectfully submitted, Z�ac Dale D. JW Certified Public Accountant 9 C O M M E N T S EXHIBIT A Statement of Assets and Liabilities at December 31,_1967 We submit herewith a statement of assets and liabilities showing the financial condition of the City of Chubbuek at December 31, 1967, The assets consist of cash in the bank, unremitted and unpaid taxes, prepaid insurance, water assessments receivable, and fixed assets. The liabilities consist of bonds and contracts payable, water deposits, and personal taxes collected in advance. Bonds out- standing are explained in Schedule 2. Computations for fixed assets and prepaid insurance are shown in detail in Schedules 1 and 40 Water assessments receivable are compared with assessments and collections in Schedule 3, Reconciliations of surplus are shown in Exhibits A-1 and A-2. EXHIBIT B, Statement of Cash Receipts and Disbursements B-1 andB2 These statements account for all receipts and disbursements for the two year period for all funds, _Expense Budget Comparison EXHIBIT C and C_-1 These statements show appropriations and expenditures in detail for each year Summary of County Collections E ITRIT D This exhibit reflects the transactions between the City of Chubbuck and Bannock County with respect to taxes and other revenue reaching the village through the county, EXHIBITS D -I Summary of Operations in Taxes Receivable and D-2 These exhibits show the total beginning unpaid taxes and tax charges by years and balances them against collections, cancellations and unpaid taxes at December 31, 1967, 3. GENERAL COMMENTS All cash received from Bannock County for the year 1967 was traced from the remittance sheets on file at the Bannock County Court House to their deposit in the batik account of the City of Chubbuck. All direct receipts from the State of Idaho appeared to be properly de- posited. All licenses, police fines, and other receipts appeared to be properly deposited. Checks, warrants and claims were examined in detail. Copies of fine receipts issued by the police judge were checked and found to agree with amounts turned in to the general fund. Delinquent water accounts averaged over $1,500.00 for ther period. Legal action needs to be taken on several accounts and a consistent policy on water shut -offs on delinquent accounts should be set up and followed. Water should then not be turned on until the bill is paid. A control account was used for the water accounts as recommended in a prior audit. All individual accounts were balanced each month with the control account. An accounting machine should be used for billing and record keeping of water accounts. All warrants (checks) were properly made out and processed in a check - writer as recommended in a prior audit. Controls should be established for plumbing and connection material. Police fines should be turned in by the Police Judge monthly. After making art analysis of police arrests it was found that in 1967 that only ten arrests were made for traffic violations which did not in- volve an accident. It would appear that more rigid enforcement of traffic laws would result in a much greater police fine revenue. There was only $215,00 received from dog licenses in 1967. Since there are an estimated 1,000 dogs in Chubbuck and the fees are $3.00 for males and $5.00 for females a potential income of over $3,000.00 is being passed up. The accounting records and other information on file for the city were exceptionally well -handled and accurate. O K Ffi � 4 t -r rl td t7y r O Off+ ~j W a o cr o D a rD z; F+• m -! O k t p- [� O w. e+ m ['D G Sn 'C O O ro b b ro rD O f9 O CP eD ►! im �❑ n K m r ~ m r OOCO.RNO �OPsOp m 00 CD b rm+• e+ ro m G 0 O ^ w O w 0■r 0110 ►] m O m C+ G rD y ❑ e+ '3 O O rD m s 9 'o '-e �-+ cn -0 D o m �• 0 m 2) a C+ n m (n as pO O S� [rJ tG rD r9 F� �' k ►7 to cD . cr ro Cn m M On 4 ro m 'b G w Gs (L 9 C r•+• a" m G r O n of tD m m k C+ '< C -d r rA m W Q° n m i"y <0 - m m o r a m ro o .� CJ C a a C3; r N cjq CA C ro 0 a c� CD m 00 ID o [v --[ O 00 O N h7 `P rP 71OF?I-1 OO W N00 4-� C: CnO NSP -J W W M or, -4 CP to rP � CA OG o o o 0 r o o o N Oo c W o r • CTI CA w CA cit O w O N rN-+ r n O CD co O cO00 p O bi O O K Ffi � 4 M N O Off+ ~j W a o cr o eO a rD z; p- [� O O CP eD W CA [� -7 OOCO.RNO �OPsOp m 00 CD -[ w O w 0■r pONCD t� 00 O O ^J M W r h7 m x00 cQ Opp,pO-1OMOw 00 CA M [Q 00 ca N O -J tC CJS O [\D tP --1 pp a o cr o eO a rD z; p- m m ,7' e+ O { ["D G m C ❑ e+ m cn n, ro n m °p o cr ro -4 �s m w 5. CITY OF C"IRJCK, Bannock County, Idaho EXHIBIT A--1 Reconciliation of Surplus -- year 1967_ General Fund Surplus January 1, 1967 per prior audit $42,208.71 Increase in taxes receivable $6,339.52 Excess of receipts over disbursements (excluding loam) 3 837.45 10 178.97 $52,385.68 Less: Decrease in prepaid insurance 10.95 Allocation to bond sinking fund 1,350.00 1,360,95 Surplus December 31, 1967 $51,024,73 Waterworks Fund Surplus January 1, 1967 per prior audit $ 7,834.23 Increase in water assessments receivable $ 160,10 Excess of receipts over disbursements (excluding loans 347,58 507,68 Total $ 8,341.91 Less: Increase in water deposits payable 531.75 Surplus December 31, 1967 $7,810.16 6. CITY OF CIIUBBUCK Bannock County, Idaho Reconciliation of Sur lus - Year 1967 Well No. 2 Fund Surplus .January 1, 1967 per prior audit 30,388.62 E2cess of income over interest paid ^6,533_._37 Surplus December 31, 1967 $ ]6,921,99 Volunteer Fire Fund Surplus January 1, 1967 per prior audit 311.54 Excess of receipts over disbursements 24.89 Surplus December 31, 1967 336.43 Bond Sinking Fund Surplus January 1, 1967 per prior audit $11,450000 Allocation from General Fund 1,350,00 Surplus December 31, 1967 $12,800.00 Property Fund Surplus January 1, 1967 per prior audit $130,585,89 Additions to city property 11,308.91 Decrease in bonds payable 4,000.00 Decrease in contract payable 255.00 Surplus December 31, 1967 $146,149.80 7, CITY OF CJRJBBU'K. Bannock County, Idaho Statement of Cash Receipts and Disbursements IW11B1T R Year 1967 GLWERAL FUND Cash to begin $ 15,907.80 Receipts: Bannock County (Exhibit D) $29,778.52 Highway Users Revenue 9,537.39 Police fines 1,495.50 Liquor refund (state) 7,501,26 Licenses and permits 2,476,49 Insurance refund 11.00 Sale of slag 80.25 Park fund 199,30 Franchise tax 1,172,53 Reimbursements -- supplies 6.60 - telephone 117.77 - payroll taxes 681.00 - salaries from w.w,fund 719.00 Partial repayment of loan 2,000.00 58,776.61 Total cash available $ 71,684,41 Disbursements: Administration $ 558,50 Salaries 13,839.24 Payroll taxes 1,331,34 Office supplies 1,272,84 Telephone 443,56 Lights 198.40 Fuel 317,35 Water 603,00 Legal 2,602,65 Street lights 2,313.48 Insurance 1,206,12 Fire department 4,606,39 Streets and repairs 9,447.32 Police operating expenses 1,477.65 Prisoners board 620,21 Park department 643,52 Well no, 2 fund 6,892.04 Employer share of retirement 627,56 Bonds 300.00 Civil defnese 100.00 Vacation expense 100,00 Office help 300,00 Dog tags and receipts 42,49 Dog elimination 95.50 49,939 16 Cash at end of year $ 21_-_.7!15,25 Q CITY OF CHUBBUCK, Bannock County, Idaho Statement of Cash Receipts and Disbursements Year -1967 WATL15VOTES FUND, Cash to begin Receipts: Rentals Deposits Hook-up Sanitation Well No, 2 fund - loan Reimbursement - telephone Total cash available Di shursemetits Salaries Bonds redeemed Briscoe contract payment Bond interest Power Telephone Heat Sanitation Repairs Connection materials Improvements Office supplies Payroll taxes Payment on loan - general fund Refunds of deposits Overpayment refunds Vacation expense Insurance Office help Checking of pumps FYHTTtrT u-1 $ 9,181.39 $26,566.65 550.00 3,804.60 9,043.25 5,000.00 14.00 44,978,50 $54,159.89 $ 3,719.00 4,000.00 255.00 1,080.00 4,005.33 64.16 60.49 7,242.00 2,488,76 3,628.14 11,308.91 375.03 162.85 2,000.00 18,25 75.00 300.00 148.00 400,00 300.00 41 630.92 Cash at end of year $12,52.8,97 9, CITY OF Cl"BUCK, Bannock County, Idaho Statement of Cash Receipts and Disbursements FMIIBIT B-2 and B-3 Year — 1967 Well No. 2 Fund Cash to begin $ 1,129.98 Cash received: Return of cash invested-U.S.Treasury Note$14,616.17 Interest received on U. S. Treasury Note 383.83 Tax allocations from general fund 6,892.04 211892.04 Total cash available $23,022.02 Disbursements: Improvements — Well No, 3 Interest Bonds redeemed Loan to Waterworks fund Cash at end of year Volunteer Fire Dept, Fund Cash to begin Cash received: (Snake River Mutual Total cash available Disbursements: Flowers Cash at end of year Park Fund: Cash to begin Disbursements: General Fund Cash at end of year 0 $13,281,80 742.50 2,000,00 5.000 00 $21,024.30 $ 1,997.72 ValIBIT B-3 $ 311.54 46.50 $ 358,04 $ 21.61 $ 336.43 $ 199.30 199.30 $ 00 CITY OF CHUBBUQK Bannock Countv. Idaho Expense Budget Comparison for 1967 GENERAL FUND Administration: Dues and miscellaneous Salaries, clerk Office supplies Civil defense Election supplies Audit Telephone Lights Fuel Oil Water Legal -attorney Legal -advertising Street lights Insurance Fire department Streets and repairs F. M. Lacy -Quonset Streets -wages Police Dept. - salaries -general operation -gas and oil -radio -prisoners hoard Park Dept Sewer Planning & development Contingent Total Waterworks Fund Bonds & interest Bond sinking fund Utilities General fund Sanitation Repairs Connection materials Improvements Salaries Office supplies Contingent Total Well No. 2 Fund Bonds and interest 10. HMATBIT C Appropriation Expenditures over/Under $ 1,000.00 $ 555,50 $ 441.50 2,400.00 2,400.00 .00 500.00 365,21 134,79 100.00 100.00 .00 500.00 333.63 166.37 500.00 574.00 74,00) 400,00 443.56 143.56) 400.00 198.40 201.60 500,00 317.35 182,65 620.00 603.00 17.00 1,800.00 1,800.00 ,00 1,500,00 802.65 697.35 2,700.00 2,313.48 386.52 1,500.00 1,206.12 293.88 7,500,00 4,606.39 2,893.61 10,000.00 4,129.03 5,870 97 3,404.40 3,404.40 .00 5,400.00 1,913.89 3,486.11 11,400.00 11,439.24 (39.24) 500,00 494.38 5,62 1,000,00 918,21 81.79 300.00 65.06 234.94 500.00 620.21 { 120.21) 2,000.00 643.52 1,356.48 10,000.00 10,000,00 16,324.91 9,688.9.3_ 7,154,23 $82,749e31 $49,939.16 $33,328.40 5,335,00 $ 5,335.00 ,00 1,350.00 1,350.00 4,000,00 4,129.98 ( 129,98} 3,400,00 3,400.00 .00 7,500.00 7,242.00 258.00 4,000.00 2,488,76 1,511.24 3,000.00 3,628.14 ( 624.74) 12,000,00 * 11,308.91- 691.09 3,300.00 3,000.00 300.00 600.00 365.03 234.97 6,015.00 1,25145 4,763.75 $50,500.00 $42049.07 8,354.33 *Includes MUUMUU repayment of loan $ 2,742.50 $2,742,50 .00 CITY OF CIIUBBUCK , Bannock Countj Idaho Summary of Bannock County Collections and Remittances Year 1967 Unremitted collections to begin Collections by County 1964 taxes — personal 1964 taxes — real 1965 taxes — real 1966 taxes — personal 1966 taxes — real 1967 taxes — personal 1967 taxes — real 1968 taxes - personal Penalty on delinquent taxes Interest on delinquent taxes State liquor apportionment Road and bridge apportionment Total accountability 1 I % Collection fee Net remittance by county Unremitted collections to close Total accounted for Summary of Operations in Ileal Taxes — Year 1967 11. EXHIBIT D $21,297,56 ( 25,16) 507.31 459,25 174.07 9,018.32 1,398.29 22,036,15 947.85 29.09 195.28 1,061,82 4,232.03 $61j331.86 3�6 $ 521.12 :36,892,87 23,017.87 $61,331.86 EXHIBIT D-1 1964 1965 1966 1967 Total Unaid real taxes January 1, 1967) 521,67 1,044.98 10,196.04 $11,762,69 Tax charges 35 309.27 35 309,27 Totals $521.67 $1,044-98 $10,196.04 $35,309,27 $47,071.96 Collections—EX.D $507.31 $ 459,25 $$ 9,018,32 $22,036,15 $32,021,03 Cancelled or adjusted Unpaid 12/31/67 27.02 184.61 70.11 254.72 582,513 092,68 13 203.01 14 805.24 Total Accounted for 534,33 $1,041.78 $10 195,61 $3509.27 $47,080,99 Short or (over) $(12.66) $ 3.20 $ .43 $ ,00 $ ( 9 03) 12. CITY OF CH BBUCK Bannock Count Idaho M IBIT D-2 Summary of Operations in Personal taxes - Year 1967 1962 1963 1964 1965 1966 1967 Total Unpaid personal taxes (January 1, 1967) $111,09$154.16 $34.69 $55.53 $325.42 $ $680.89 Tax charges 2.583.67 2,583.67 Totals to be accounted $111.09 $154.16 $34,69 $55.53 $325.42 $2,583.67 $3,264.56 for Collections -Exhibit D (25.16) 174.07 2,346.14 2,495.05 Cancelled or adjusted 35.04 ( 2.10), 9.72 22.78 18.75 84.19 Unpaid -- 12/31/67 76.05 156.26 50.13 32,75 132x60 237.53 685,32 Total Accounted for $111.09 �_ 154,16 $34,69 $55.53 $325,42 §2:583,67 �,.,� $3,264.56 Short or (Over) -0- -0- -0- -0- -0- -0- -0- CITY OF CHUBBUCK Bannock COUEty, Idaho SummaEy of Fixed Assets - Year 1967 Description: City water system Buildings and land Furniture and fixtures Equipment Street improvements Totals 13, Schedule I Additions Januar 1 1967 1967 December 31, 1967 $115,357,64 $11,308.91 $$126,666,55 18,905,07 18,905,07 707.34 707,34 12,069,29 12,069,29 .11 ,856.97 11 856,97 $158 896,31 $11,308.91 $170,2W22 Schedule of Bonds Outstanding at December 31 1967 Schedule 2 Revenue General Bonds Obligations Well ff2 Property Number Bonds number Due Uate Interest Fund Fund Total 95-102 7/1/68 4,% $4,000.00 $4,000,00 , -35 11/1/68 42-1% $2,000,00 $$2,000.00 103-110 7/1/69 4% $4,000.00 $4,000,00 36-40 11/1/69 4-41% $2,500.00 $2,500.00 111-120 7/1/70 4% $5,000,00 $5,000.00 41-45 11/1/70 41% $2,500.00 $2,500.00 121-130 7/1/71 4,% $5,000.00 $5,000.00 46-50 If/l/71 42j $2,500.00 $21,500,00 131-140 7/1/72 4,$ $5,000.00 $5,000,00 55-55 11/1/72 � $2,500,00 $2,500,00 55-60 11/1/73 421-% $2 2500.00 $2,500.00 Total bonds outstanding at December 31, 1967 $149500,00 :23.000.00 937.500.00 14. CITY OF CIIUBBUCK Bannock County, Idaho Schedule 3 Waterworks Fund Assessmenta and Collections Year 1967 Assessments Collections Balance January 1 balance $6,241.29 January $2,793.65 $2,588.33 6,446.61 February 2,961.25 2,773.70 6,634.16 March 2,919.25 3,098.25 6,455.16 April 3,578.60 3,629.02 6,404.74 May 3,936.25 3,991.50 6,349.49 June 3,463.65 3,361.00 6,452.14 July 3,593.35 1,713.25 8,332.24 August 3,186.25 4,806.00 6,712.49 September 3,555.00 3,844.25 6,423.24 October 3,350.25 3,293.00 6,480.49 November 3,379.25 3,700.20 6,159.54 December 3 407.85 3,166.00 6,401.39 Total $_40.124.60 $39,964.50 r-� O n Iri O O IQ oo C;q N ^1 W m op o Cal r O O Cn w S r -7 -J -r �+Qw' o \ -moi cn m -4 Cn \ •Ca \ E� m y �1 rp -4 fC+D r CA cn r o CD W +p o w• M C r1 N P• r-� -4 ,p ry CA r oo C;q N O O O 0 O S CA -7 -J -r \ \ \ \ -4 oc -4 Cn \ •Ca \ E� m y �1 rp -4 fC+D r CA cD r CD +p w• M C r1 N P• H _ _ G ❑ al m C G m ro • C+ 0o 0 -4 rlD "I r ca w o w m at "i 0 I Q O O •J PS O � � C ❑ td � w Ky o �D l 0 O ti w• m ►y m � n cs � o, o• 9 `` m n ❑ y ti r• o r• m m e+ r e+ n m � � '� n• `C O N R+ b ►! rr �•! �G O CL ro O eft 64 4W moi? t# 41� 4v nD r rU o o z Cn 0 Cn P- Cn o o NU w o 0 o 0 0 0 c o o o 0 0 9 0 Oo 0 c o o 0 0 O w o a o 0 000 0 0 o r r-� -4 ,p ry CA r oo C;q N O O O 0 O S CA -7 -J -r \ \ \ \ -4 oc -4 Cn \ \ 01 �1 -4 -4 I r CA CR -4 \ \ -J -4 tV O rr O} w I'D as ao a� o� 00 00 00 -4 oc -4 1-04, CP m m CA o cn cn 11.1 o CA w o Cl o Im o PP 15.. ft a Co tV O rr O} w I'D O O O -4 oc -4 r+ rQ \ \ \ I r CA cD r CD r1 N P• `- 0 to al w 0o 0 -4 rlD "I r ca w o w m at "i 0 I Q O O •J Im o PP 15..