Loading...
HomeMy WebLinkAbout2018Records for Destruction 01 17 2018 Total 6060 Years # of PGS Retention Years Documents Receipt Books 2012 1089 5 Delivery Tickets 2015 734 2 LandFill Tickets 2015 634 2 Utility Line Location Requests 2015 825 2 Chemical Application 2014 20 3 Equipment Rental Record 2014 90 3 Accounts Payable 2012 525 5 Council Packets 2012 951 5 Quarterly Treasurer Report & Monthly Cash Report 1979-2012 174 5 Income Statement 1991-1998 27 5 City Properties Profit & Loss Monthly Statements 2012 234 5 City Properties Profit & Loss Monthly Statements 2011 134 5 City Properties Profit & Loss Monthly Statements 2008 83 5 City Properties Profit & Loss Monthly Statements 2009 131 5 City Properties Profit & Loss Monthly Statements 2010 160 5 Sign in Sheets (Land Use, CDA, CIAWCA) 2011 14 5 Southeast Idaho Development Invoices 2009 28 5 Public Records Request 2015 127 2 ICRMP Claims 2009 19 Close + 7 Five Star Correspondence 2008-2013 8 2 Monthly Rental Agreements 2002-2007 53 5 Total 6060 Records for Destruction 8/1/2018 Documents Years # of PGS Retention Years Purchase Orders and Requisitions 2012 36 Invoices 2012 27 5 5 Citizens Communty Bank Correspondence 2014 2 Buisness License Applications 2012 350 2 5 Copy Personal Property Lease Agreement 2008 11 CDA sign in sheets 2012 19 5 5 Staff Meeting Minutes 2012 82 5 Receipts 2009-2012 173 5 FMC Correspondence 2014 7 2 Mayor Correspondence 2008-2015 71 2 Oustider Group Proclamations 2007-2016 74 1 Job Applications 2012 300 5 Income Statements 1974-1995 250 5 Rental Monthly Profit & loss Report (January- April) 2013 28 5 1976 Sewer Bond ($250,000) 1976-2006 225 5 years after last payment Former Police Personnel Files 1969-2010 2000 5 years after separation Water Revenue Bond ($1,500,000) 1995-2010 559 5 years after last payment Payroll Sheets 1953-1980 425 5 years after separation Cotant Park Payment Register 2000 85 5 CDA Invoices 2008 50 5 Insurance Certificates 2004-2008 4 10 Invoice Register (January- May) 2013 28 5 Accident Reports 2000-2002 450 7 Fire A/R Reports & Recipts 2004-2012 450 5 Fire A/P Reports 2004-2012 450 5 Fire Invoices 2004-2012 450 5 Fire Time Cards 2004-2012 450 5 Fire Monthly Budget Report 2004-2012 450 5 Burn Permits 2004-2016 300 1 Fire Customer Surveys 2004-2012 100 2 Police Budget Reports 1989-2006 450 3 Training Fund A/R report 2003 22 5 Total 8378 Records for Destruction 10/3/2018 Documents Years # of PGS Retention Years Meter Books (Jan 2012- April 2013) 2012-2013 455 5 Cash Receipts 2014-2015 545 2 Cash Receipting (January -June) 2016 455 2 Cash Receipts (January -July) 2016 545 2 Work Orders (September 2012 -September 2013) 2012-2013 755 5 Cash Receipting (September 2015 -January 2016) 2015-2016 455 2 Cash Receipting 2015 545 2 Cash Receipting 2015 455 2 Cash Receipting 2015 545 2 Work Orders 2012 455 5 Billing Registers (March 2012 -August 2013) 2012-2013 545 5 A/P Reports 2008-2009 1255 5 Bank Statements & Reconciliation 2009-2012 455 5 Utility Billing Correspondence 2008-2013 50 2 Mayor Leak Approval Request (Jan. 2008- July 2013) 2008-2013 55 5 Baseball/Softball Receipts Books 2008-2010 60 5 Baseball/Softball Player Grants/ Scholarships 2008-2016 38 2 Meter Books (May- September) 2013 250 5 A/P Invoices (October 2012 -September 2013) 2012-2013 1365 5 A/P Checks (October 2012 -September 2013) 2012-2013 455 5 A/P Reports (October 2012 -September 2013) 2012-2013 545 5 Bank Reconciliations (Oct. 2012 -September 2013) 2012-2013 455 5 Equal Pay Reports (January 2013 -July 2013) 2013 545 5 Equal Pay Reports 2012 344 5 Termination Billing (January -September) 2013 300 5 Termination Billing 2010-2012 1000 5 Payroll Check Stubs 2012 354 5 Biweekly Pay Roll Reports 2011-2012 728 5 Time Cards 2012 544 5 Payroll Reports 2012 425 5 Total 14,978