Loading...
HomeMy WebLinkAbout2016REQUEST FOR RECORDS DESTRUCTION April 6, 2016 Council Meeting RECEIPTS - 2 YEAR RETENTION REQUIRED January 2009 — December 2009 January 2010—July 2012 July 2012 — November 2012 July 2013 — December 2013 GENERAL ADMINISTRATIVE CORRESPONDENCE — 5 YEAR RETENTION REQUIRED 1997-2003 2006-2010 LANDFILL RECEIPTS - 2 YEAR RETENTION REQUIRED 2010-2013 TRAFFIC STUDY — 10 YEAR RETENTION REQUIRED 2004 SEMI-PERMANENT CORRESPONDENCE — PER PW DEPT. — 2 YEAR RETENTION AFTER CO'D 2012-2013 PARKS & REC EQUIPMENT RENTALS — 3 YEAR RETENTION 2010-2012 PARKS & FACILITY MAINTENANCE RECORDS — 5 YEAR RETENTION 2005-2010 TEMPORARY PERMITS & LICENSES — 5 YEAR RETENTION REQUIRED 2010 WATER ANALYSIS REPORTS — 5 YEAR RETENTION REQUIRED 2008-2010 DIG LINE RECORDS — 2 YEAR RETENTION 2013 GRANT APPLICATIONS UNDER $50,000 — 5 YEAR RETENTION REQUIRED 2004-2010 SEWER PAPERWORK: 1970 — 1975 - 10 YEAR RETENTION REQUIRED Idaho State Health Sewer Grant Ref, 1972 HUD Sewer Grant & Loan Agreement, 1972 Sewer Application Forsgren & Perkins Assoc. Prior to 1972 election, 1970 Sewer Bid Bond Correspondence, 1972 Misc. Paperwork on Sewer Construction HUD Handbook Payroll for construction, 1973 Transmittal Letters, 1973 Sewer Project Bids, Concrete Pipe, 1972 Sewer Disbursements, 1973 Pocatello Sewer Payment Requests, 1974 Sewer Service Questionnaire, 1975 Current Sewer Claims, 1975 Sewer Contract Change Orders, 1973 Proposed Sewer Ordinance, 1973 Sewer claims, after 1972 election and before bid award HUD INFORMATION: 1969 — 1975 - 10 YEAR RETENTION REQUIRED HUD Financing Grand Requests, 1969-1975 Forms for HUD Grant & Loan, 1972 HUD Financing, Payment Requests, 1969-1972 HUD Loan agreement, 1974 CORRESPONDENCE: 1970 — 1974 - 5 YEAR RETENTION REQUIRED Correspondence with Oregon Construction, 1972-1974 Correspondence with the City of Pocatello, 1973 Co Parks Project Correspondence, 1970-1973 Copies to Hargraves — Perkins Correspondence, 1972 MISCELLANEOUS: 1971 — 1975 - 10 YEAR RETENTION EPA, State Health Payment Request, 1973 Idaho First National Bank, James R Michaels, Financial Consultant, 1971-1972 Completed Claims, 1974-1975 Payroll from Oregon Construction, 1973 ITD (IDAHO TRANSPORTATION DEPT) — SUPERSEDED BY ATLEAST 5 YEARS STANDARD TRAFFIC SIGNS 1981 RIGHT OF WAY POLICY 1982 STANDARD DRYWELL POLICY 1982 GENERAL POLICY & DIRECTORY 1994-1997 ACCOMMODATION OF UTILITIES 1996 REQUEST FOR DESTRUCTION OF RECORDS NOVEMBER 16, 2016 CITY COUNCIL MEETING ACCOUNTS PAYABLE CHECKS: October 2010 - September 2011 5 year retention ACCOUNTS PAYABLE REPORTS: October 2010 - September 2011 5 year retention ACCOUNTS PAYABLE INVOICES: October 2010 - September 2011 5 year retention GENERAL ADMINISTRATIVE CORRESPONDENCE: 2009-2011 5 year retention PURCHASING & QUALITY BASED RECORDS: 2010 fuel bids 5 year retention DELIVERY TICKETS: 2013 2 year retention INTERDEPARTMENTAL BILLINGS: 2010 5 year retention PUBLIC WORKS PO'S & REQUISITIONS: 10/2010 - 9/2011 5 year retention RECEIPTED UTILITY CHECKS: 11/2015 - 3/2016 6 month retention LANDFILL TICKETS: January - September 2014 2 year retention PUBLIC WORKS AGENDAS & MEMOS: May - September 2014 2 year retention PUBLIC WORKS RECEIPTS: November 2010 - October 2011 5 year retention UTILITY BILLING RECEIPTS: November 22, 2013 - August 15, 2014 2 year retention CASH RECEIPTING JOURNALS: January 2014 - June 2014 2 year retention BILLING REGISTERS: December 2010 - April 2011 5 year retention