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HomeMy WebLinkAbout2015REQUEST FOR RECORDS DESTRUCTION May 6, 2015 Council Meeting GENERAL CORRESPONDENCE - 2 YEARS RETENTION REQUIRED 1976 1982 1988 1996 2007 1977 1983 1989 1997 2008 1978 1984 1991 1998 2009 1979 1985 1992 1999 2010 1980 1986 1993 2001 2011 1981 1987 1994 2002 APPOINTMENT FILES - 5 YEARS RETENTION REQUIRED 1992 - Chubbuck Development Authority ZONE CHANGE - 5 YEARS RETENTION REQUIRED 1993 - Notification of Zone Change CONTRACT/AGREEMENT - 5 YEARS AFTER TERMINATION OF CONTRACT RETENTION REQUIRED EXECUTED TERMED 1990 1991 Relocation Agreement of SICOG to BMPO Office 1990 1991 Greater Pocatello Economic Growth Council 1996 1998 Engineering Design and Construction 1997 1998 Well 5 Construction 1997 1997 Well house 5 Engineering Contract 1997 1998 Well 4 Contract 1997 1998 Well 4 Improvements 2007 2008 Backhoe Lease METER READ REPORTS - 5 YEARS RETENTION REQUIRED 1980 1981 BID DOCUMENTS - 5 YEARS RETENTION REQUIRED 1995 PW construction liability insurance 1997 Well 5 1998 Well 4 Bidding Information PW LOCATES (DIG LINE) - 2 YEARS RETENTION REQUIRED 2012 DELIVERY TICKETS - PARKS & RECREATION - 2 YEARS RETENTION REQUIRED 2010 2011 TELL IT TO CITY HALL - 2 YEARS RETENTION REQUIRED 2009 2010 PURCHASE ORDERS & REQUISITIONS - 5 YEARS RETENTION REQUIRED Parks Department 2006 2007 2008 2009 Public Works 2009 EMPLOYEE LEAVE APPLICATIONS - 3 YEARS RETENTION REQUIRED Parks Department 2008 2009 RECEIPTS - 5 YEARS AFTER FISCAL YEAR END RETENTION REQUIRED September 2008 - November 2009 INVOICES - 5 YEARS RETENTION REQUIRED 2004 2007 2005 2008 2006 2009 WORK ORDERS - 5 YEARS RETENTION REQUIRED September 2008 - September 2009 RECEIPTS 2 YEARS RETENTION REQUIRED April - May 2012 June - August 2012 August - December 2012 January - March 2013 CASH RECEIPTING - 2 YEARS RETENTION REQUIRED December 2009 - August 2010 January -June 2011 July - December 2011 January - June 2012 CHECKS - 6 MONTHS RETENTION REQUIRED November - December 2013 January - October 2014 PUBLIC RECORDS REQUEST - 2 YEARS RETENTION REQUIRED 2009 BROCHURE - 2 YEARS RETENTION REQUIRED 2010 - NWSI OPEN HOUSE FLYER REQUEST FOR RECORDS DESTRUCTION DECEMBER 16, 2015 CITY COUNCIL MEETING RESIDENTIAL BUILDING PLANS — 2 YEAR RETENTION AFTER CO'D July 1978 — September 2009 GENERAL ADMINISTRATIVE CORRESPONDENCE — 5 YEAR RETENTION 2009 PUBIC WORKS RECEIPT BOOKS — 4 YEAR RETENTION February 2008 — December 2010 ENGINEERING PROJECT TECHNICAL RECORDS —10 YEAR RETENTION 2000-2002 CHUBBUCK IMPACT WASTEWATER COLLECTION MEETING —5 YR RETENTION 2008 —2009 PUBLIC WORKS PURCHASE ORDERS & REQUISITIONS — 5 YEAR RETENTION 2005 —2009 BANNOCK COUNTY LANDFILL RECEIPTS — 5 YEAR RETENTION 2006 —2009 RECEIPTS — 2 YEAR RETENTION July 11, 2013 —November 21, 2013 WORK ORDERS — 5 YEARVCESNTION August 2009 — OctobACCOUNTS PAYABLE I — 5 YEAR RETENTION April 1, 2009 — September 30, 2009 October 1, 2009 — September 30, 2010 ACCOUNTS PAYABLE CHECKS — 5 YEAR RETENTION October 8, 2008 — September 30, 2009 October 1, 2009 — September 30, 2010 ACCOUNTS PAYABLE REPORTS — 5 YEAR RETENTION October 1, 2008 — September 30, 2009 October 1, 2009 — September 30, 2010