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HomeMy WebLinkAbout08 04 1998BDESIGN REVIEW COMMITTEE MEETING MINUTES August 4, 1998 DESIGN REVIEW SUBJECT: Big Bear Chevron Addition - 4259 Yellowstone Ave. DATE: August 4, 1998 APPLICANT: Dave Nutting PROJECT: Pump relocation and new Canopy - 4259 Yellowstone Ave. Present: Mayor John 0. Cotant, Attorney Thomas J. Holmes, Steven Smart, Cary Campbell, Jerry Rowland, Eric King, Ron Conlin, Jerry Rowland and Larry Kohntopp. Dave Nutting, Big Bear Chevron and Attorney Stephen Herzog were present. Mr. Nutting was told there are several items he needs to address in order to continue work on the project: SEE ATTACHED COPY OF CARY'S ORDER OF WHAT HAS HAPPEN. 1. To present a set of documents to the Building Department addressing the structural analysis of the canopy. 2. A set of documents addressing lot lay out and the general concerns as requested by the Design Review Committee. 3. A set of documents addressing the lay out and design of the underground fuel lines and extension and relocation of the fuel pumps. Mr. Nutting was directed to present these requests to the Design Review Committee at a meeting on August 11, 1998, at 11:00 a.m. July 21, 1998 RE: Meeting Big Bear Construction Project. Attended by; Dave Nutting, Mary Christensen, James Day, Gerd Dixon, Eric King, Ray Griffin, Cary Campbell. Larry Kohntopp and Steve Smart Attended part of the meeting. Due to lack of design information, Cary reissued the stop work order to James Day on the Big Bear project that was apparently lifted by the design review committee. From this meeting it appeared that the design review committee on July loth I had given Big Bear the OK to continue the erection of the fuel island canopy in the relocated area, for which the original stop work order had been issued. At this time a building permit has not been issued for the relocation of the canopy nor has one been issued for the relocation of the fuel pumps, islands or the underground fuel lines. Cary told James that the permit had not been issued for the relocation of a canopy but to replace the existing canopy. It was also issued based on the design documents being sealed by a design professional. He also said that he believed the permit had been issued based on misinformation. At this time the sealed set of documents have not been received by the building department. (During a break in this meeting James left and upon his return reported that the sealed information on the canopy was being Fed. Exed. today.) Eric said he had mentioned to James on an earlier occasion, when James apparently had been doing a job at the K & B store that he needed to contact Cary at city hall to discuss the requirements for the changing of fuel lines. This contact was not made. Based on the requirements of the earlier Design Review meeting a scaled set of documents were to be presented to the Design Review committee detailing the information requested by them. The lot lay out plans were to include, green areas, onsite water and fuel spill containment as well as the location of the gas lines. . This information has not been presented for the committee's review at this time. Mr. Nutting was also reminded he was asked to have some sort of documentation from the Idaho Transportation Department and the Chevron company stating they felt comfortable with their areas of authority. Dave and James were told there were several items they needed to address in order to continue to work. The f irst was to have a t addressing the sealed set of documents to the building departmen for a set of analysis of the canopy- The second was A� structural addressing lot lay out and 'the general concerns as documents requested by the design review committee. The third was a sealed set of documents addressing the lay ouE and di�sign of the underground fuel lines and extension and relocation of the fuel pumps. The fourth item was to have a date by which the three foregoing requirements were to be in to the city. (That date has now been determined by their design professional, Steve Wallace, Architect, to be July 29,1998.) They were told when that date (July 2 91h ) date was determined they would be allowed to proceed. They were also told they could not permanently cover any of the work they had done until it was inspected and approved by city staff and Big Bear's design professional. If all of the foregoing information has not been received by the city by July 29, their work will be stopped and they may not resume construction until the we have received it and it has all been approved and permitted. If the information has been received by July 29, or before it will investigated by those who are responsible for its approval. When approved, the necessary building and fire permits will be issued and the construction documentation will take place. 72398 Jim Day hand delivered the sealed design calculations to the building department on July 23 @ 1130 hours. (cec) 72498 Dave came into the office to discuss his project. We spoke about the need to eliminate as many access onto the highway as possible. Discussion included the possibility of Mr. Nutting sharing his northern access with the Oxbow for their access to the west of his building. Required parking and it's 5t green area were discussed. I told him it is my believe that the 5t was based on the required parking for the building and its access to and from the public way. We also talked about green areas in general and how they related to the runoff retention, and how the green area and the water retention areas could be one in the same. 72798 Talked to Steve Wallace about a meeting which will be at 1600 in his office with those concerned about this project so that we may try to get something acceptable for the design review committee. Also called Roy Frisk about the electrical on the job, he said he had checked some of the preliminary work but has not made a final inspection. 72798 Jim Day came in and said Dave Nutting had received a letter from the designer that he would not approve the project without seeing what was covered up. He wanted me to approve it anyhow. I told him he would have to satisfy the designer and if that meant that he would have to cut concrete to expose the work he would have to do so. The Building Department is served by nationally certified inspectors. In addition to the 1996 edition of the National Electrical Code and the CABO/ANSI A117.1-1992 Accessability Code