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HomeMy WebLinkAbout07 28 1998k I DESIGN REVIEW COMMITTEE MEETING MINUTES Nlmo� July 28, 1998 DESIGN REVIEW SUBJECT: Landscaping Site Plan at 4818 Yellowstone Ave. DATE: July 28, 1998 APPLICANT: Steve & Barbara Steele PROJECT: Landscaping Present: Mayor John 0. Cotant, Steve Smart, Cary Campbell, Jerry Rowland, Larry Kobntopp, Ron C. Conlin, Jim Phelps and Gerd Dixon. Steve & Barbara Steele presented a landscaping site plan for their portion of mini -mall at 4818 Yellowstone Ave. After discussion, Design Review Committee approved the landscaping site plan presented, subject to the site plan being completed prior to, Labor Day, September 7, 1998. John 0. Cotant, Mayor 9.!,f t A �'�z V!w Cz, I I DESIGN REVIEW COMMITTEE MEETING MINUTES July 28, 1998 DESIGN REVIEW SUBJECT: Big Bear Addition Construction DATE: July 28, 1998 APPLICANT: Dave Nutting PROJECT: Big Bear Construction at 4259 Yellowstone Ave. Present: Mayor John 0. Cotant, Steven Smart, Cary Campbell, Jerry Rowland, Ron C. Conlin, Jim Phelps, Larry Kohntopp and Gerd Dixon. Present representing Big Bear Chevron: Steve Wallace, Architect, Steve Herzog, Attorney and Dave Nutting. Due to a lack of design information Cary Campbell reissued the stop work order to James Day on the Big Bear Chevron Project. Design Review Committee on July 7, 1998 had given Big Bear the OK to continue the erection of the ftiel island canopy in the relocated area, for which the original stop work order had been issued. At this time a building permit had not been issued for the relocation of the canopy nor has one been issued for the relocation of the fuel pumps, islands or the underground fuel lines. Based on requirements of the earlier Design Review Meeting a scaled set of documents were to be presented to the Design Review Committee detailing the information requested by the them. The lot lay out plans were to include, green areas, onsite water and fuel spill containment as well as the location of the gas lines. This information has not been presented for the committee's review prior to this meeting. Steve Wallace presented an architect's site plan of the Big Bear Construction Project: 1. Plan shows two accesses on Yellowstone Ave. - One to the south and one to the north which will be shared with the Oxbow. 2. Plan shows on site collection of storm drainage. 3. 10' Landscaping strip with automatic sprinkling system. 4. 8 car parking area. Design Review Committee expressed concern about larger vehicles backing up traffic ontoYellowstone Ave. Dave Nutting explained what he thought the traffic patterns would be on the site plan. PWD Smart explained the Access Management Guidelines of the City, stating this plan does not meet the access management guidelines, therefore should be denied. Dave Nutting stated, he felt like he is caught in the middle, because his contractor did not present the City with the required plans. Mr. Nutting said the project is 90% finished and he does DESIGN REVIEW COMMITTEE - (cont.) July 28, 1998 BIG BEAR CHEVRON - (cont.) not know what to do. Mr. Nutting said Chevron Co approved the project. PWD Smart stated, if the plans were brought to the City for permits prior to construction of the project, Mr. Nutting would have been required to move the south access as far to the north as possible. Discussion about possibility of adjusting the site plan. Mr. Nutting stated, the construction is too far along, also because of the 13 year lease on the property, this is the only feasible way financially, the property will work. Mayor Cotant suggested Chevron should be involved in approving the site plan After discussion, Design Review Committee directed Mr. Nutting to get a letter of approval from Chevron, attached to Wallace -Hudson Architect's site plan and present to PWD Steve Smart and Attorney Tom Holmes. Design Review Committee was in favor of allowing Mr. Nutting to proceed with, landscaping, with automatic sprinkling, the canopy can also be inspected. Big Bear Chevron, Dave, Nutting is responsible for any and all costs if the site plan is not approved by Chevron and City of Chubbuck. July 21, 1998 RE: Meeting Big Bear Construction Project. Attended by; Dave Nutting, Mary Christensen, James Day, Gerd Dixon, Eric King, Ray Griffin, Cary Campbell. Larry Kohntopp and Steve Smart Attended part of the meeting. Due to lack of design information, Cary reissued the stop work order to James Day on the Big Bear project that was apparently lifted by the design review committee. From this meeting it appeared that the design review committee on July loth , had given Big Bear the OK to continue the erection of the fuel island canopy in the relocated area, for which the original stop work order had been issued. At this time a building permit has not been issued for the relocation of the canopy nor has one been issued for the relocation of the fuel pumps, islands or the underground fuel lines. Cary told James that the permit had not been issued for the relocation of a canopy but to replace the existing canopy. It was also issued based on the design documents being sealed by a design professional. He also said that he believed the permit had been issued based on misinformation. At this time the sealed set of documents have not been received by the building department. (During a break in this meeting James left and upon his return reported that the sealed information on the canopy was being Fed. Exed. today.) Eric said he had mentioned to James on an earlier occasion, when James apparently had been doing a job at the K & B store that he needed to contact Cary at city hall to discuss the requirements for the changing of fuel lines. This contact was not made. Based on the requirements of the earlier Design Review meeting a scaled set of documents were to be presented to the Design Review Committee detailing the information requested by them. The lot lay out plans were to include, green areas, onsite water and fuel spill containment as well as the location of the gas lines. This information has not been presented for the committee's review at this time. Mr. Nutting was also reminded he was asked to have some sort of documentation from the Idaho Transportation Department and the Chevron company stating they felt comfortable with their areas of authority. Dave and James were told there were several items they needed to address in order to continue to work. The f irst was to have a sealed set of documents to the building department addressing the structural analysis of the canopy. The second was for a set of ls� documents addressing lot lay out and the general concerns as requested by the design review committee. The third was a sealed set of documents addressing the lay out and design of the underground fuel lines and extension and relocation of the fuel pumps. The fourth item was to have a date by which the three foregoing requirements were to be in to the city. (That date has now been determined by their design professional, Steve Wallace, Architect, to be July 29,1998.) They were told when that date (July 2 9th ) date was determined they would be allowed to proceed. They were also told they could not permanently cover any of the work they had done until it was inspected and approved by city staff and Big Bear's design professional. If all of the foregoing information has not been received by the city by July 29, their work will be stopped and they may not resume construction until the we have received it and it has all been approved and permitted. If the information has been received by July 29, or before it will investigated by those who are responsible for its approval. When approved, the necessary building and fire permits will be issued and the construction documentation will take place. 72398 Jim Day hand delivered the sealed design calculations to the building department on July 23 @ 1130 hours. (cec) 72498 Dave came into the office to discuss his project. We spoke about the need to eliminate as many access onto the highway as possible. Discussion included the possibility of Mr. Nutting sharing his northern access with the oxbow for their access to the west of his building. Required parking and it's 50-. green area were discussed. I told him it is my believe that the 5t was based on the required parking for the building and its access to and from the public way. We also talked about green areas in general and how they related to the runoff retention, and how the green area and the water retention areas could be one in the same. 72798 Talked to Steve Wallace about a meeting which will be at 1600 in his office with those concerned about this project so that we may try to get something acceptable for the design review committee. Also called Roy Frisk about the electrical on the job, he said he had checked some of the preliminary work but has not made a final inspection. 72798 Jim Day came in and said Dave Nutting had received a letter from the designer that he would not approve the project without seeing what was covered up. He wanted me to approve it anyhow. I told him he would have to satisfy the designer and if that meant that he would have to cut concrete to expose the work he would have to do so. The Building Department is served by nationally certified inspectors. In addition to the 1996 edition of the National Electrical Code and the CABO/ANSI A117.1-1992 Accessability Code DESIGN REVIEW COMMITTEE MEETING MINUTES July 28, 1998 DESIGN REVIEW SUBJECT: 2-13 Trailer Sales DATE: July 28, 1998 APPLICANT: H.C. Cheirrett PROJECT: Landscaping and parking requirements at 4612 Yellowstone Ave. Present: Mayor John 0. Cotant, Steven Smart, Cary Campbell, Jerry Rowland, Ron C. Conlin, Jim Phelps, Larry Kohntopp and Gerd Dixon. H.C. Cheirrett was present, stating he received a letter from Attorney Holmes, advising him he is required to have completed landscaping and parking requirements prior to, June 1, 1998. Mr. Cheirrett stated he was moving in the direction of completing the requirements of the sprinkler system when the owner of the property put the property up for sale. Mr. Cheirrett stated he is reluctant to complete the requirements if he does not purchase the property. Mr. Cheirrett asked for an extension on the requirements until, October 1, 1998. Mr. Cheirret stated he will know for sure whether, or not he will purchase the property prior to October 1, 1998 Jim Phelps stated the weeds on the property has not be cleared as required. Mr. Cheirrett was told he should be using the meter on his property, rather than the house on the next lot. After discussion, Design Review Committee gave Mr. Cheirrett 60 days to complete the landscaping, off street parking, paving to off street parking and access requirements, or close the business. Mr. Cheirrett was directed to, when he finds out whether or not he is going to purchase the property, he contact Gerd Dixon and Larry Kohntopp.