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Home My WebLink About06 17 2015 CM2(�j5-- CITY OF CHUBBUCK COUNCIL MEETING MINUTES JUNE 17, 2015 — 6:00Pm CALL TO ORDER by Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Councilmember Morrison INVOCATION: Thayne Smedley APPROVAL OF MINUTES: Council Study Session of June 3, 2015, Council Meeting Minutes of June 3, 2015 and Council Special Meeting Minutes of June 11, 2015. Councilmember Morrison moved to approve the regular meeting minutes of June 3, 2015, the study session minutes of June 3, 2015 and the special meeting minutes of June 11, 2015. Councilmember Lewis seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes. GENERAL BUSINESS: 1. Request by Spring Creek Homes to modify the original plan for Dance PUD. Paul Andrus, explained to the council the requirements of the approved PUD plan and the recommendation from the land use board to the Council. Con Jensen, 4604 Burley Drive, presented the requested change. They are asking that rather than require 100 feet of personal space including a shed for each unit, they would like to replace that requirement with playground areas, basketball court, tether ball pole, volleyball court, and 3 BBQ spots. The Land Use recommendation to the Council was to accept the modification proposed by Spring Creek Homes with the addition of a bike rack. Councilmember Lewis asked if the City would be responsible for these proposed facilities. The owner will be responsible for the property. Councilmember Lewis moved to approve the modifications requested by Spring Creek Homes from the original plan for Dance PUD. Councilmember Marshall seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes. 2. Fraternal Order of Police request for funding. Officer Scott Conlin and Officer Shane Manning, requested on behalf of the Fraternal Order of Police, $2,000.00 to use toward scholarships, shop with a cop, and a new program they would like to start to help kids get involved with sports. Councilmember Lewis asked what the total budget of the FOP was last year. The FOP started with $3,000 and added to that many donations in kind and the proceeds from last year's fireworks stand. The Council will be looking at an overall policy for these kinds of requests. Because of this, the item has been postponed until that policy is in place. 3. Eastern Idaho SAUSA Program Funding. Mayor England presented the SAUSA program to the Council. On June 4, 2014 the Council passed a resolution in support of SAUSA. Now the final funding has come back and the City of Chubbuck's share would be $1,217.50. Mayor has held several meetings with the state. They would like a resolution passed and a memorandum of understanding signed in July. This would ZLf-1 be instrumental in prosecuting cases that otherwise do not get prosecuted because of scarce resources. Councilmember Lewis would like to see the Memorandum of Understanding. Councilmember Lewis moved to approve the funding for the SAUSA Program condition to the review of the Memorandum of Understanding. Councilmember Ellis seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes. 4. Approval of Contract between the City of Pocatello and the City of Chubbuck for the milling of asphalt on Whitaker Road. Steve Smart presented the contract with the City of Pocatello for the milling of Whitaker Road. The rate agreed upon is $283.60 per hour for equipment and $528.50 per hour for the cold mill planner. Chubbuck will also reimburse Pocatello for the full burden of Pocatello's operators. Chubbuck does have the liability insurance required by contract. Steve would like to use the tailings for park parking areas. Steve explained the equipment involved. Councilmember Ellis moved to approve the contract between the City of Pocatello and the City of Chubbuck for the milling of asphalt on Whitaker Road. Councilmember Morrison seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes. 5. Resolution 2015-02, declaring a need for an Urban Renewal Plan and Revenue Allocation Area in the Pine Ridge Mall Subdivision, Pine Ridge Mall First Addition and Shops at Pine Ridge Subdivision. Mayor England explained the resolution. Tom explained that this is the first step. The idea is to have it complete by September. Councilmember Marshall asked about the life of a district. 24 years is max. The report that is being prepared will give the Council an idea of what the dollars will be spent on. Councilmember Ellis moved to adopt Resolution 2015-02 for an Urban Renewal Plan and Allocation Area in the Pine Ridge Mall Subdivision, Pine Ridge Mall First Addition and Shops at Pine Ridge Subdivision. Councilmember Marshall seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes. 6. Findings of Fact, Conclusions of Law and Decision, T -Mobile Conditional Use Permit Appeal. Tom Holmes explained the Findings of Fact, Conclusions of Law and Decision, to the Council. Councilmember Lewis moved to accept the Findings of Fact, Conclusions of Law and Decision, concerning the T -Mobile Conditional Use Permit Appeal. Councilmember Ellis seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes. 7. Discussion on Health Insurance Proposals. There being no proposals from other insurance companies to discuss, Councilmember Lewis suggested that a Special Council Meeting be held June 24, 2015 to discuss Health Insurance. 2(-(9 8. Authorizing indebtedness to the state revolving fund. Steve Smart reminded the council that the DEQ has authorized a loan to the City of Chubbuck for 5.5 million at 2.75% and asked the Council to decide how they would like to pursue the authorization of debt to finance the City's water project. The two choices are an election or judicial confirmation. Either pathway has no guarantees. Councilmember Marshall asked about the cost. Even though Councilmember Marshall can see the reasoning for judicial confirmation he thinks an election is a better feel for the voters. There are costs for both paths. Councilmember Ellis would like to see an aggressive education effort by the City to explain the water project and the needs the City is facing. Councilmember Lewis asked about taking a loan out for the full amount, seeking loan forgiveness and locking in a lower loan rate. Keller Engineering will ask the DEQ about this possibility. Councilmember Ellis moved to authorize the City to pursue Judicial Confirmation for water system improvements. Councilmember Lewis seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -no. 9. Tentative Budget Adoption. Rich Morgan explained to the council that the adoption of the tentative budget will put into place the groundwork for our budget discussions and eventually the adoption of the fiscal 2016 budget. The tentative budget has a $63,166 increase in Highway, Streets, and roads in the revenue sharing portion or revenue sources other than property tax. It also includes a $424,679 increase in the Chubbuck Development Authority budget, and the maximum the City could increase tax revenue of $255,886. Adopting the maximum amount in the tentative budget preserves the Council's ability to have a full range discussion on City budgeting matters. Councilmember Ellis moved to adopt the tentative budget as presented. Councilmember Morrison seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes. 10. Final Reading of Water Code Ordinance, #744. Tom Holmes read the ordinance by title for the third time. Councilmember Lewis would like the references cleaned up. Councilmember Lewis moved to waive the rule of reading the ordinance in full. Councilmember Marshall seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes. Councilmember Ellis moved to adopt ordinance #744. Councilmember Lewis seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes 11. Final Reading of Speed Limit Ordinance, #745. Tom Holmes read the ordinance by title for the third time. Councilmember Marshall moved to waive the rule of reading the ordinance in full. Councilmember Lewis seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall - yes. Councilmember Marshall moved to adopt ordinance #745. Councilmember Ellis seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes. ZSl CLAIMS: Computer printout claims for June 17, 2015 as presented to Mayor England and Council. Councilmember Morrison moved to approve the claims as presented. Councilmember Marshall seconded. Roll call vote: Ellis -yes, Lewis -yes, Morrison -yes, Marshall -yes. ADJOURNED by Mayor England at 7:45pm. 2 Ken Englan- or Rich Morgan -Cit Clerk