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Home My WebLink About05 13 2003 CM65 COUNCIL MEETING MINUTES May 13`h, 2003 Minutes of a regular meeting held at the Chubbuck City Council Chambers, May 13`h, 2003. Present: Mayor John O. Cotant, Council members Leroy S. Quick, Steven M. England, Marvin C. Gunter, B. Kent Kearns, Attorney Thomas J. Holmes, Public Works Director Steven M. Smart and City Clerk Ron C. Conlin. Meeting was called to order at 7:30 p.m. by Mayor Cotant. INVOCATION was given by Bishop Roger Holyoak, Chubbuck Stake, The Church of Jesus Christ of Latter -Day Saints. PLEDGE ALLEGIANCE TO THE FLAG APPROVAL OF MINUTES - Mayor Cotant asked for corrections and additions to the Special Meeting Minutes of April 22 "d, 2003, Regular Meeting Minutes of April 22 "d, 2003 and Special Meeting Minutes of April 29`h, 2003. Councilman Kearns moved to approve the Special Meeting Minutes of April 22 "d, 2003 as read, Regular Meeting Minutes of April 22 "d, 2003 as read with the following correction, " Heidi Dixon Day Facility License was seconded by Councilman England" and the Special Meeting Minutes of April 29`h, 2003 as read with correction of "Councilman England moved to extend the payback motion ", Councilman England seconded. All council members voted in favor of motion. PUBLIC HEARING - An application by Becker Management, 1921 N. Harrison, Pocatello, Idaho 83201 for a preliminary plat for Kasiska Subdivision, 3' and 4' Additions. Property is located at the end of Redman and Alpine Streets. Mayor Cotant declared the public hearing open, there being no comment Mayor Cotant declared the public hearing closed. Councilman Kearns moved to approve the Kasiska Subdivision Yd and 4th Addition Preliminary Plat as presented, Councilman Gunter seconded. All council members voted in favor of motion. KASISKA SUBDIVISION 3RD ADDITION FINAL PLAT - PWD Smart stated the construction drawings have been approved and recommended approval of the Kasiska Subdivision 3rd Addition Final Plat. Councilman England moved to approve the Kasiska Subdivision 3rd Addition Final Plat as presented, Councilman Quick seconded. All council members voted in favor of motion. 67 COUNCIL MEETING MINUTES - (cont.) May 13 'h, 2003 BUSINESS LICENSE APPLICATION - Ranae D. Stone, 1346 N. Grant, Pocatello, Idaho has applied for a business license to operate a salon/day spa and cosmetics booth at Donna's Hair Pro, 265 East Chubbuck Road, Suite A. Councilman Kearns moved to grant Ranae D. Stone, 1346 N. Grant, Pocatello a business license to operate a salon/day spa and cosmetics booth at Donna's Hair Pro, 265 E. Chubbuck Road, Suite A, Councilman Quick seconded. All council members voted in favor of motion. POPPY DAYS PROCLAMATION - Mayor Cotant read the Poppy Days Proclamation in full. Councilman Quick moved to direct Mayor Cotant to proclaim May as Poppy Month, and May 9t'' and 10"', 2003 as Poppy Days in the City of Chubbuck, Councilman Gunter seconded. All council members voted in favor of motion. COOPERATIVE AGREEMENT - FOR MAINTENANCE OF TRAFFIC SIGNAL AT E. ,^ CHUBBUCK AND HILINE ROADS - PWD Smart explained the City does not have the expertise to maintain traffic signals, the signal at Chubbuck and Yellowstone is maintained by ITD personnel under a cooperative agreement. This is an agreement for the traffic signal at the intersection of E. Chubbuck and Hiline Roads with City of Pocatello and their traffic engineer. PWD Smart recommended approval of the agreement. Councilman England moved to authorize Mayor Cotant to enter into the East Chubbuck and Hiline Roads Cooperative Agreement with the City of Pocatello and their traffic engineer for signal maintenance, Councilman Kearns seconded. All council members voted in favor of motion. BID - SEWER MAINTENANCE THROUGHOUT THE CITY - PWD Smart stated the City received bids for sewer cleaning throughout the City, this is a three year contract, they rotate throughout the City, cleaning one third sewer system at a time, annually. Rotor Rooter $ .30 per foot Municipal Services $ .35 per foot Twin D $ .28 per foot Councilman Gunter moved to authorize Mayor Cotant to enter into agreement with Twin D for $ .28 per foot for sewer maintenance throughout the City, Councilman Quick seconded. All council members voted in favor of motion. COUNCIL MEETING MINUTES - (cont.) May 13th, 2003 WASTEWATER COLLECTION SYSTEM FACILITIES PLAN, 2003 - Tim Haener and Thane Smith, J.U.B. Engineers Inc presented the Wastewater Collection System Facilities Plan, 2003. The Study was conducted by J -U -B Engineers, Inc, with help from City Staff. Tim Haener explained the purpose and need for a Hydraulic Capacity Evaluation. Sewer Service is key to economic development and growth. Essential for Capital Improvement Planning & Budgeting. DEQ funded the project with 50% match by the City. Discussion about benefits of a working computer model. Thane Smith presented the existing system evaluation, presenting maps, etc. Thane Smith presented the following results and recommendations. Thane Smith stated the existing system generally has adequate hydraulic capacity for the next 20 years for current service area. Need #1 - Paradise Lift Station to VFD pumps at approx $60,000. Need #2 - Replace trunk downstream of Paradise Lift Station to Joy Street extension - approx. $356,000. J -U -B suggests the Council adopt the facilities planning study and follow the capital improvement and phasing plan. J -U -B suggests the Council develop a funding package for future infrastructure improvements and use these results for EPA's CMOM compliance. ORDINANCE #571 - Amending 18.08.040A, schedule of General Controls to conditionally permit bookstores, candy stores, ceramic stores, churches, drugstores, exercise salons, fabric stores, finance company offices, funeral homes, gift shops, hotels, ice cream parlors, jewelry stores, karate /jiujitsu (now termed martial arts) instruction, music stores, office /professional, weeding chapel/services in industrial areas. Attorney Holmes read Ordinance #571 in full for the third and final reading. 71 COUNCIL MEETING MINUTES - (cont.) May 13`h, 2003 ORDINANCE #571 - (cont.) Councilman England moved to adopt Ordinance #571 as read, Councilman Quick seconded. Roll Call Vote: Quick, yes; England, yes; Gunter, yes; Kearns, yes. PROPOSED UPGRADE TO CITY TELEPHONE SYSTEM - PWD Smart stated the lines coming into the City Building are going to be changed. Qwest is changing the contracts and eliminating the Centrex System we currently have. Once the switch is upgraded we have to do one of two things 1) Upgrade our telephone system to accept the switch, (our telephone system is obsolete), or 2) Upgrade the telephone system all together. PWD Smart stated he looked at lease rates, we can lease an entire new system that is priced at about $29,000. for about the savings in price between the telephone switches. The savings between the two switches will more than offset the lease cost on a new telephone system. Staff recommends the Council consider authorizing the Mayor to enter into a lease agreement to upgrade the telephone system. Councilman Quick moved to authorize Mayor Cotant to enter into a contract for a lease purchase agreement for an upgrade to City telephone system, Councilman England seconded. All council members voted in favor of motion. GENERAL DISCUSSION - Fire Chief Eric King passed information to Mayor Cotant and Council regarding a Student Resident Program for their review. 2. Fire Department is applying for a grant from the State Hazardous Material Department. 3. City of Chubbuck has been asked to be a Regional Team for the De Con Program. Fire Chief King will get more information for review. CLAIMS - Computer print -out claims presented to Mayor Cotant and Council. Councilman Kearns moved to approve computer print -out claims as presented, Councilman Quick seconded. All council members voted in favor of motion. 73 COUNCIL MEETING MINUTES - (cont.) May 13`h, 2003 At 9:08 p.m, Councilman England moved, Councilman Gunter seconded, with full council approval to adjourn meeting. / /j �i& Ron C. Conlin, City Clerk John O. Cotant, Mayor