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Home My WebLink About09 22 1981 CM Bid Opening COUNCIL MEETING MINUTES September 22, 1981 Minutes of the regular council meeting held in the city municipal building February 22, 1981. 117 Present: Mayor John O. Cotant, Jr., Councilmembers Dwain A. Kinghorn, LeRoy S. Quick, Earl L. Romriell, Attorney Donald L. Burnett, Jr., Engineer Steven M. Samrt, and City Clerk Vera C. Armstrong. Councilmembe~ Becky A. Hopkins excused. Meeting called to order at 8:30 p.m. Mayor Cotant asked for corrections or additions to minutes of September 8 and September 15. Councilman Romriell asked for the addition of words "Chemicals in storage be marked fire hazard" in the September 15 minutes, page 113. Councilman Romriell moved to approve minutes of September 8 and September 15 as written with the addition of the words "Chemicals in storage be marked as fire hazard" in the September 15 minutes. Motion died for lack of a second, further review of minutes was requested. DESIGN REVIEW - COMMERCIAL DEVELOPMENT DESIGN REVIEW - Duane Marler was present representing Littletree Inn on the design review. Mr. Marler said the new addition will blend into the present building so the affect will not look built on. Mr. Marler also told of their proposal to do additional landscaping of additional trees along Interstate 86 and east towards Yellowstone Avenue. Mayor Cotant requested that Littletree developers clean up the lot east of their motel and be preferably grassed. Mayor Cotant then proposed the council make this a requirement of the Littletree Inn as a condition for approval of their design review. Councilman Kinghorn moved to approve the Littletree Inn Design Review permit as proposed with the condition and provision that the area between the parking lot and Yellowstone Avenue be landscaped and grassed. Councilman Quick seconded motion. All councilmembers voted in favor of motion. BID OPENING - SHOP HEATING - Bids have been called for by advertisement in Idaho State Journal to be opened this evening. Two bids were received and opened and are as follows: 1) LUXAIRE HEATING - Co-Ray vac, 3-CRVA Natural Gas Burners (80,O00'BTU) 90' Radiant Section, 130' Tailpipe Section, 1 Vacuum Pipe, Installed Complete $7274.00 LUXAIRE HEATING - Gordon-Ray, 3 RTH-75 Natural Gas Burners (75,000), with stats, vents, etc. Installed Complete $5017.00 2) GREENE PLUMBING & HEATING - Co-Ray Vac, 3 Burners (80,000 BTU) Exhaust Fan, 90 ' Radiant Section, 130 Tailpipe Section, Installed Complete $9780.00 BID OPENING - TELEPHONE SYSTEM - Bids have been called for by advertisement in Idaho State Journal to be opened this evening. Councilman LeRoy Quick stepped down from council table concerning any discussion or action to be taken on bids because of a conflict of interest. He is employed with Executone-Mountain-West. Bids were received from the following companies. Because of so many options bid, it is impossible to compare bids from the basic bid. Executone-Mountain-West - Complete Telephone System as Specified .... Total Installed Price: $11,650.00 Lease Purchase: 36 months 60 months 84 months Per month $398.20 $266.67 $213.55 2) BCS - TELRAD KEYBX 1632 - Complete Telephone System as Specified... Total Cash Purchase: $12,651.00 Lease Purchase: 36 months 60 months Per month $457.46 $321.77 Rental per month $457.46 $321.77 MOUNTAIN BELL HORIZON CONFIGURATION COMKEY 2152 CONFIGURATION COMKEY 416 CONFIGURATION CITY POLICE 48 months 72 months $525.37 $475.27 36 months 60 months 84 months $543.22 $379.97 $310.82 119 Service Charge $1154.35 Service Charge $3494.10 Mountain Bell listed numerous options on equipment with the monthly rental fees listed. Attorney Burnett reviewed the bid bonds and reported that the Executone bid bond was not adequate on the extended monthly rate. Attorney Burnett also stated that the Mountain Bell bid bond may not be adequate as it is a bid bond from Mountain Bell and not from a surety company, also the bid bond may not be adequate in amount as to all items bid. Start Hales with BCS KeyBX, asked the city to fully evaluate the options of all bids. Mayor Cotant said the bids would be taken under advisement, to allow time for evaluation and comparison. 493.98 345.99 283.47 1138.25 COMKEY 718 CONFIGURATION 412.98 289.74 237.49 1451.85 315.05 220.80 180.97 730.45 178.93 125.19 102.50 407.80 SIGN DESIGN REVIEW - EXISTING - Mayor and council reviewed the eight existing sign design review applications. 121 Councilman Quick moved to approve the following design reviews on existing signs. 1) Auto Vu, Inc., 4031 Pole Line Road; 2) Circle K #166, 5090 Yellowstone Ave.; 3) Road Runner Travek Shop, 4260 Yellowstone Ave. 4) Eastern Idaho Mobile Homes, 4212 Yellowstone Ave. 5) D & S Electrical Supply, 363 W. Chubbuck Rd. 6) Lawrence Formica, 4854 Yellowstone Ave. 7) Southland Corporation, DBA 7- ll Stores, 4914 Yellowstone Ave. 8) Carefree, Inc., 4639 Yellowstone Ave. Councilman Kinghorn seconded motion. Vote was unanimous in favor of motion. DESIGN REVIEW - NEW SIGN INSTALLATION - Meadows Mobile Home Court. John C. Croly, Sign Systems, Inc. has made the application for the Design Review Permit. After reviewing, Councilman Kinghorn moved to approve the Design Review application of Sign Systems, Inc. to install the proposed sign for the Meadows Mobile Home Court. Councilman Quick seconded motion. Vote was unanimous in favor of motion. RESOLUTION # 7-81 - Designating Clerks and Judges for the upcoming November 3, 1981 election was read in full by Mayor Cotant. Councilman Quick moved to pass and approve Resolution #7-81. Councilman Romriell seconded motion. All councilmembers voted in favor of motion. FIRE INSPECTION - Mayor Cotant told council he feels the city should carry out a fire inspection program. Council discussed possibilities of making these inspections. Councilman Quick suggested some input from the Fire Department. CATERING PERMITS - Mayor and Council discussed at length the traffic and drinking at the E1 Cielito. Councilman Romriell moved that the consensus of the city council be to limit the time during which liquor is served, that catering permits approved by the city should be limited to four hours and that the serving of liquor be no later than 11:00 p.m. at any location other than a licensed premise, this being in the interest of traffic safety, neighborhood tranquility and demand on the city for police protection services. Councilman Quick seconded motion. After some further discussion Councilman Kinghorn moved to table action on the above motion. Councilman Quick seconded motion. All councilmembers voted in favor of motion. CLAIMS AND TRANSFERS: Councilman Romriell moved to approve the claim transfers of the following funds 1)$20,000.00 from Highway Streets and Roads Budget Fund to Highway Streets and Roads Capital Improvements Fund. 2) $10,000 from Fire Control Budget Fund to Fire Control Capital Improvements Fund. 3) $38,250.00 to Trust Department, Idaho First National Bank in payment of sewer Bond Principal and Interest payment. Councilman Quick seconded motion. All councilmembers voted in favor of motion. 1 21 GENERAL DISCUSSIONS: l) Land Use Amendment discussion in regard to hardships. Mayor Cotant asked to be excused and stepped down from council table at 11:00 p.m. President of Council Kinghorn asked for any additional corrections or additions to minutes of September 8 and September 15. There being none, Councilman Quick moved to approve minutes of September 8 and of September 15 with the addition of word "Chemicals in storage area to be marked fire hazard." to Section 3-3 (d) in September 15 minutes. Councilman Romriell seconded motion. Vote was unanimous in favor of motion. Councilman Romriell moved to adjourn meeting to October 6, at 8:00 p.m. Councilman Kinghorn seconded motion with full council approval of motion. Vera C. Armstrong, City Cle~ ~6hn O. Cotant, Jr., Mayor