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Home My WebLink About09 08 1987 CM121 COUNCIL MEETING MINUTES ?S~ptember 8~ 1987 Minutes of a regular meeting held in the city municipal building, September 8, 1987. Present: Mayor John O. Cotant, Jr., Councilmembers Becky A. Hopkins, Leroy S. Quick, Steven M. England, Boyd L. Fullmer, Attorney B. Lynn Winmill, Engineer Steven M. Smart and City Clerk Ron C. Conlin. Meeting was called to order at 7:37 p.m. by Mayor Cotant. APPROVAL OF MINUTES - Mayor Cotant asked for corrections and additions to the minutes of August 25, 1987. Councilman England moved to approve the minutes of August 25, 1987 as read. Councilman Fullmer seconded. All councilmembers at the August 25, 1987 council meeting voted in favor of motion. PUBLIC HEARING - 1987-88 Fiscal Year Budget - Mayor Cotant and Council reviewed the budget in its entirety. The public hearing notice and budget includes proposed revenue of Federal Revenue Sharing Funds and also the budget expenditures of Federal Revenue Sharing Funds which qualifies this public hearing as the hearing required on Federal Revenue Sharing Funds also. Mayor Cotant declared the public hearing open. Mayor Cotant asked for comments from the public, there being none Mayor Cotant declared the hearing closed. ~iscussion about two expenditures added to the budget after last council meetings discussions: 1) $6,600.00 for the Earl Ellis compensations- General Fund. 2) $27~500.00 for Tanabe Land Lease,- Waterworks Fund. Councilwoman Hopkins expressed concern that if we do not Budget extra for any reimbursement we might receive for the City Creek fire, etc., that we would not be able to expend in the 87-88 budget year. At this time in the budget proceedings we cannot increase the budget. After discussion it was decided, if we get extra monies for the City Creek fire, etc., we will open the budget,~for another public hearing. ORDINANCE #296 - An ordinance of the City of Chubbuck, Bannock County, Idaho appropriating the several sums of money deemed necessary and sufficient to defray all expenses and liabilities of the City of Chubbuck for the fiscal year beginning on the 1st. day of October, 1987 and ending on the 30th day of September 1988, and designating the different funds to which shall be drawn and paid, and known as the-"Annual Appropriation Ordinance of Fiscal Year 1987-88" pursuant to the provisions of Section 50-1003. Mayor Cotant read Ordinance #296 in full. Councilman England moved to dispense with the rule of reading Ordinance #296 on three separate occasions. Councilwoman Hopkins seconded. Roll Call Vote: Hopkins, yes; Quick, yes; England, yes; Fullmer, yes. Councilwoman Hopkins moved to adopt Ordinance #296 as read. Councilman England seconded. Roll Call Vote: Hopkins, yes; Quick, yes; England, yes; Fullmer, yes. 123 RESOLUTION #2-87 - DOLLAR CERTIFICATION OF BUDGET REQUEST TO BOARD OF COUNTY COMMISSIONERS - Mayor Cotant read Resolution #2-87 in full. Councilman Fullmer moved to adopt Resolution #2-87 as read. Councilman Quick seconded. All councilmembers voted in favor of motion. CLAIM - GLENDA JONES, 182 ADAMS has submitted a claim to the City of Chubbuck asking for reimbursement for damage, resulting from a City vehicle breaking a sewer line in front of the apartments and causing the sewer to backup. Mrs. Jones is asking for reimbursement of $50.00 for Roto-Rooter service,and $48.00 to Americlean for extraction of water from apartments. Mrs. Jones also presented quotes to replace the vinyl floors. Council expressed concern of how much damage was actually caused by the back- up. After discussion Councilman England made motion to turn the claim to city insurance company for payment, subject to city insurance company!s appraisal of loss. Councilwoman Hopkins seconded. All councilmembers voted in favor of motion. CLAIM - BOB BOHNEY, CITY EMPLOYEE has submitted a claim to the council stating his car was struck in the City Parking Lot by what appeared to be another vehicle. After discussion, the council felt there was not enough information to make a decision on the claim. The council asked that the accident be investigated further and tabled until the September 22, 1987 Council Meeting. PROCLAMATION - CELEBRATE CITIZENSHIP DAY - Mayor Cotant read the proclamation in full. Council was in full agreement that September 16, 1987 should be proclaimed Citizenship Day in Chubbuck. REPORT BY FIRE CHIEF CARY CAMPBELL - Fire Chief Campbell was present to present his proposals on the following two subjects; 1) 2) Fire Chief Campbell stated he thought the intend of the the work pre~Qusly done on the Land Use Ordinance was to speed up the process rather than hinder the individual that wants to operate a business that does not impact the area it is in, in any way. Cary reported he has two individuals waiting, concerning home occupations, that, he feels should be allowed, without going through the conditional use or variance process. Fire Chief Campbell said Randy Broadhead had approached him about using a garage on Canal Street as a storage shed. The land and shed is owned by Clark Real Estate now. Fire Chief Campbell said that right now, the ordinance does not allow this. Councilman England said the process Sbould_go~£~rough the Land Use & Development Commission, but there should be some way Randy Broad- head can use the shed as a storage shed, because it is being used for that purpose now. After discussion it was decided Attorney Winmill will work with Fire Chief Campbell and get some proposals to the Council for review and discussion at the September 22, 1987 Council Meeting. 125 REVIEW OF THE STANDARDS FOR THE COMPREHENSIVE PLAN IN REFERENCE TO ANNEXING' AND CHANGING OF CURRENT ZONING TO COMPLY WITH CURRENT CONDITIONS. Attorney Winmill passed to Mayor Cotant and Council a revised review of standards for the comprehensive plan in reference to annexing and changing of current zoning to comply with current conditions report he prepared. Attorney Winmill asked Mayor Cotant and Council to review the report for discussion at the September 22, 1987 Council Meeting. RESOLUTION #3-87 - A resolution proclaiming a General City Election, to be held on November 3, 1987, designating the polling place, designating the registrar and Deputy Registrars, and ordering the City Clerk to give notice of such election. Councilman Fullmer moved to adopt Resolution #3-87 as read. Councilman Quick seconded. All councilmembers voted in favor of motion. CLAZMS - Computer print-out and handcheck claims, including checks for Jordan Stuart - $1,000.00 and James Miller - $800.00 discussed at last council meeting. James Miller and Dennis Stone was present to explain why the purchase of the tools for $1,800.00 was made'without required approval. Dennis and James presented a comparision sheet to Mayor Cotant and Council showing the savings made on the purchase of the tools. Dennis stated this is equipment that would have been budgeted for purchase in next years budget. Councilwoman Hopkins expressed concern about the quality of the tools-that was purchased. At 9:20 p.m., Councilwoman Hopkins moved the council go into executive session meeting for consideration of personnel matters as authorized by Idaho Code 67-2345 (b). Councilman Fullmer seconded. 100% of Councilmembers voted in favor of motion. Discussion about purchase of tools by City Employees without required approval. No action or final decision was made. At 9:30 p.m., Councilman England moved to adjourn to regular council meeting. Councilman Fullmer seconded. All councilmembers voted in favor of motion. After dSsc~s~isn~ou~cflmanEngland moved to approve the computer print-out claims and handcheck claim, including a check for $1,000.00 to Jordan Stuart and a check to James Miller for $800.00, subject to the issuing of a letter to city employees stating, that, under no circumstances will a city employee purchase anything without required~approval. Councilwoman Hopkins seconded. All council- members voted in favor of motion. Mayor Cotant was excused from meeting at 9:40 p.m. At 9:36 p.m., Councilwoman Hopkins moved the council go into executive session meeting for consideration of personnel matters as authorized by Idaho Code 12'7 EXECUTIVE SESSION - (Cont.) 67-2345 (b), Councilman England seconded. 100% of Councilmembers 9oted in favor of motion. Fire Chief Cary Campbell gave a report on Full Time Position of M~hanic and Training Officer and Promotions within the Fire Department. No action or final decision was made. At 10:55 p.m., Councilwoman Hopkins moved to adjourn to regular council meeting. Councilman England seconded. All councilmembers voted in favor of motion. GENERAL DISCUSSION - 1) Councilwoman Hopkins made suggestion that name plates be prepared for the Land Use & Development Commission members. City Clerk Conlin was asked to pursue the idea. FINANCIAL RE?ORT for the month of August presented to Mayor Cotant and Council. At ~0:58 p.m., Councilman Quick moved, Councilman England seconded, with full council approval to adjourn the meeting. Ron C. Conlin, City Clerk