HomeMy WebLinkAbout04 12 1994 CM75
COUNCIL MEETING MINUTES
April 12, 1994
Minutes of regular meeting held at city municipal building,
April 12, 1994.
Present~ Mayor John O. Cotant, Council members Leroy S. Quick,
Marvin C. Gunter, W. Dean Wood, Attorney Thomas J. Holmes,
Public Works Director Steven M. Smart and City Clerk Ron C.
Conlin. Steven M. England was excused
Meeting was called to order at 7:35 p.m. by Mayor Cotant.
APPROVAL OF MINUTES - Mayor Cotant asked for corrections or
additions to regular meeting minutes of March 26, 1994.
Councilman Wood moved to approve regular meeting minutes of
April 12, 1994 as read. Councilman Quick seconded. All
council members present voted in favor of motion.
PUBLIC HEARING PLAT VACATION - A proposal by Harold L. Scalf,
5047 Elizabeth, Chubbuck, Idaho to vacate the northerly 117'
of Johannsen Place, Vista Park Subdivision.
PWD Smart explained this Plat Vacation should have been
coordinated with the Vista Park Subdivision Final Plat, but,
in error, the clerk published for this meeting. PWD Smart
stated Mr. Scalf proposed platting over 117' of Johannsen
Place that was platted by Robert Johannsen. PWD Smart said
conducting the hearing tonight and vacating the plat will not
be a problem if the council so desires tonight.
Mayor Cotant declared the public hearing open, asking for
comment from those concerned.
Mike Bunce, 5110 Tree Valley Road expressed concern about
vacating the roadway because it sets in the middle of his
easement. Mr. Bunce said he did not want to go through the
Bunce residential area to get to E. Chubbuck Rd.
Tim Shurtliff, Shurtliff Engineering presented Mr. Schalf's
plan to show on the Final Plat an alternate road.
Cary Campbell, 5175 Tree Valley Rd. stated the council can
vacate the area, but, cannot do away with the easement.
Mr. Schalf stated he will provide an alternate connection to
Tree Valley Road.
77
PLAT VACATION - HAROLD SCHALF, VISTA PARK SUBDIVISION -(cont.)
Mr. Bunce stated, as long as he has the alternate connection
to Tree Valley Road, his concerns are satisfied.
Mayor Cotant declared the public hearing closed.
Attorney Holmes stated, an ordinance will be presented at the
time Vista Park Subdivision Final Plat is presented.
Councilman Quick moved to vacate the northerly 117f of
Johannsen Place, Vista Park Subdivision. Councilman Wood
seconded. All council members present voted in favor of
motion.
PUBLIC HEARING - PLAT VACATION - AMERICAN HERITAGE - A application
by American Heritage, Inc., Pocatello to vacate lots 10, 11,
12 and 13 of Heritage West #4 Subdivision.
Mayor Cotant declared the public hearing open, asking for
comment.
PWD Smart explained the vacation is to increase the lot sizes
of lots 10, 11 and 12, taking out of Lot 13, which is park
access onto Independence Ave.
There being no comment, Mayor Cotant closed the public
hearing.
Councilman Wood moved to vacate Lots 10, 11, 12 and 13,
Heritage West #4. Councilman Gunter seconded. All council
members present voted in favor of motion.
PUBLIC HEARING - ORDINANCE - Amending Section 18.28.020 (d), of the
Chubbuck Municipal Code to change the time, written testimony
must be filed before the Land Use Commission.
Mayor Cotant declared the public hearing open.
Attorney Holmes read ordinance in full for the first reading.
There being no comment, Mayor Cotant declared the public
hearing closed.
After discussion, Council decided to table the ordinance until
the April 26, 1994 Council Meeting.
79
PUBLIC HEARING - ORDINANCE Amending Section 16.12.020, of the
Chubbuck Municipal Code to enlarge the required radius of the
circular turn around in a cul-de-sac street to 55 feet.
Mayor Cotant declared the public hearing open.
Mayor Cotant read ordinance in full for the first reading.
There being no comment, Mayor Cotant declared the public
hearing closed.
After discussion, Council decided to table the ordinance until
the April 26, 1994 Council Meeting.
PUBLIC HEARING ORDINANCE - Amending Section 17.16.040 of the
Chubbuck Municipal Code, to delete the provision for interest
being charged on reserved strips.
Mayor Cotant declared the public hearing open.
Attorney Holmes read ordinance in full for the first reading.
There being no comment, Mayor Cotant declared the public
hearing closed.
After discussion, Council decided to table the ordinance until
the April 26, 1994 Council Meeting.
PRELIMINARY PLAT - KASISKA SUBDIVISION - An application by John P.
Marshall, Pocatello, Idaho to review a preliminary plat of
Kaslska Subdivision, west of 4400 and 4500 block, Hawthorne
Rd. Property is presently zoned Limited Residential (R-2).
This public hearing was tabled from the March 8, 1994 Council
Meeting, John Marshall was asked to present an updated
preliminary plat to the Land Use & Development Commission for
review at the April 7, 1994 Land Use & Development Commission
Meeting.
Staff report suggested following requirements: Planned park
area will need to be indicated or cash in lieu needs to be
established. Subdivision should have a second street access
for emergency response, it would be preferable if the second
access could reach back onto Hawthorne Rd. or Through east
edqe of Cotant park, street to be paved, curbed and sidewalk
by developer of subdivision. A large diameter water line will
be required in Alpine to provide for future growth to the west
(pipe size and material to be determined by city staff).
KASISKA SUBDIVISION PRELIMINARY PLAT - (cont.)
It would be preferable that the dead end line at the end of
Alpine be looped into the water line at the end of Pinewood.
Irrigation easement at the back of the lots on the east side
of Beach street will have to be maintained and perpetuated for
continued service of irrigation water to the lots in Country
Acres Subdivision. Water lines for secondary water system to
be installed. Canal must be fenced by subdivider.
John Marshall, 480 Tewa, Pocatello stated the lots have been
enlarged, total number of lots in this application is 61 lots.
Mr. Marshall said it is the developers intend 1) Maintain
existing irrigation ditch in service, insure that said ditch
is in established easement, indicate by note on final plat to
refer to restrictive covenants, statlng that the ditch is to
remain in service, and if property owner desires to cover the
ditch, he can do so as not to impede the flow of water. 2)
Transfer water rights to individual lot owners according to
the plan established by Fort Hall Irrigation Co. 3) Lot in
Block One to provide for second access across School DlstFlct
property to Bonanza Ave. If City can acquire access to school
property developer will construct road improvements to Bonanza
Ave. at developers expense. It is to be understood that City
will act in a timely manner, so the road improvements can be
competed on completion of Kasiska Subdivision. If access
cannot be acquired by an established time, the developer has
a right to market the reserve lot.
Mayor Cotant expressed concern the complete subdivision does
not show on the preliminary plat (master plan).
Mr. Marshall showed where the park location is planned.
Mayor Cotant stated Fort Mall Irrigation is not happy with
that location.
Mr. Marshall had not received a copy of Fort Hall Irrigation
Project concerns of the close proximity of the lots and park
to the canals, there are potential conflicts and safety
concerns that need to be addressed~
1. Right-of-Way.
2. Encroachment.
3. Safety.
4. Nuisances.
5. Water right.
6. Other ditches.
~3
KASISKA SUBDIVISION PRELIMINARY PLAT -(cont.)
Fort Hall Irrigation stated the Pro3ect has several concerns
regarding the impacts of the subdivision on the Project
facilities and operations. Potential problems can be minimized
through proper evaluations, design and planning~ If they are
not adequately addressed prior to construction, the resulting
problems could affect many people and cause long lasting
problems.
Mayor Cotant suggested Mr. Marshall get a copy of the letter
from Fort Hall Irrigation, then get with thom and address the
coRcerns.
Attorney Holmes askod Mr. Marshall, if approved, could the
master plan be prosented with the Final Plat. Mr. Marshall
said that would not be a problem.
Mayor Cotant stated we havo reached the point secondary water
system be required on new subdivisions. Mayor Cotant stated
with culinary water having to be treated, it is too costly,
we have to require a secondary water system.
Mr. Marshall expressed concern of being the first developer
required to install a secondary water system. PWD Smart said
the Standards will be in place, prior to the subdivision being
constructed.
Discussion about costs of secondary water system.
Water Association would most likely maintain lines
secondary system.
on a
City is waiting for appraisal of School District #25 property.
Mr. Marshall asked if residents on Hawthorne Rd. are
responsible for a portion of the secondary water system. PWD
Smart stated they are not responsible for cost of the
secondary water system.
PWD Smart stated the right-of-way for the Redman Canal along
north side of the development is 80 feet wide as indicated on
Pro3ect records. The plat shows only a 60 foot wide right-
of-way. On-site investigation indicates at least a 70 foot
right-of-way is needed for operation and maintenance
activities.
~5
KASISKA SUBDIVISION PRELIMINARY PLAT -(cont.)
Councilman Wood made motion to accept the recommendations of
the Land Use & Development Commission and approve the Kasiska
Subdivision Preliminary Plat as submitted, subject to the
following condit~ons~
i. A master plan for development of the entire Kaslska
Subdivision will be submitted no later than the time of
final plat is
2. The final plat will show an access to north for a street
to adjoin Bonanza St.
3. The final plat will require the developer to put in street,
to Bonanza St., at City Standards, at developer's expense~
4. The developer will, at time of final plat submitted, need
to provide City with appropriate information from Fort Hal!
Irrigation to show their concerns regarding the project
have been work out, including fencing or covering the canal
to alleviate safety concerns.
5. The final plat approval be conditioned upon installatJ, on
of a secondary water system to utilize canal water, also
required to be installed according to City Design Standards
that are currently being developed, and will be finalized
by that time. As part of the secondary water system, the
water going to the adjoining land owners that currently
utilize the Fort Hall Water System will need to be piped,
with stub offs to allow them access to utilize that water.
Councilman Gunter seconded. All council members present voted
in favor of motion.
FINAL PLAT ESPIE 2ND. ADDITION SUBDIVISION - Tim Shurtliff,
Shurtllff Engineering presented the Espie 2nd. Addition
Subdivision Final Plat.
PWD Smart stated he had not reviewed the construction
drawings, but felt Council can approve the final plat subject
to PWD Smart's ~eview and approval of construction drawings.
Councilman Wood moved to approval the Final Plat of Espie 2nd.
Addition Subdivision subject to PWD Smart's review and
approval of construction drawings. Councilman Gunter seconded.
All council members present voted in favor of motion.
FINAL PLAT - COTTAGE GROVE - Tim Shurtllff, Shurtliff Engineering
presented the Cottage Grove Subdivision Final Plat.
PWD Smart stated he had not reviewed the construction
drawings, but felt Council can approve the final plat subject
to PWD Smart~s review and approval of construction drawings.
~7
FINAL PLAT - COTTAGE GROVE -(cont,)
Discussion about changing name of Stuart Ave. running south
and north.
Councilman Quick moved to approve the Cottage Grove Final Plat
sub3ect to PWD Smart's review and approval of construction
drawings. Councilman Wood seconded. All council members
present voted in favor of motlon~
MISTI MANOR IST. ADDITION SUBDIVISION - JOE OSIER -
Tim Shurtllff, Shurtliff Engineering was present to present
off-site improvement costs required of Misti Manor 1st.
Addition Subdivision. Joe Osier asked if some of the costs can
be waived.
Cost of improvements on Chubbuck Rd.
360' of curb and gutter
563 sq. yards pavement
10" vs. 8" sewer 650 ft.
$2,710.00
$8,218.95
$1,300.00
Cost of Hawthorne Rd
420' curb & Gllttec
653 sq. yards pavement
380' water main
Asphalt patch
One fire hydrant
Relocation of power poles
Total
$3,171.00
9,566.45
6,080.00
2,500.00
2,500,00
28,000.00
$64,083.45
Approx. $1,424.40 cost per lot for off site improvements.
Mr. Shurtliff stated as the City develops, if we are going to
get in fill and develop these areas that the City cannot
saddle the developer with the full costs of developing the
infrastructure, and upgrading to take care of all the
development. Mr. Shurtllff felt there should be some equity
and balance.
Mr. Osier asked the Council for some kind of help with these
costs. Mr. Osier suggested putting monies in escrow, then when
others move in the City, they help pay these costs.
Mayor Cotant stated the City will take the request under
consideration.
~9
SEWER LIFT STATION REHABILITATION PROJECT - PWD Smart presented to
Mayor Cotant and Council spreadsheets on Sewer rehabilitation
funding.
PWD Smart recommended putting in a request to the State
through the Sewer Rehabilitation Program, (approx.
$50,000.00). The interest Fate is 4 1/2% at this time.
This does not include the Dell Road Project.
Discussion about including the Dell Road Project.
Council directed PWD Smart to proceed with a $50,000.
to $75,000. Sewer Rehabilitation Funding request from the
State.
PROCLAMATION - "CHUBBUCK COMMUNITY INCREASED AWARENESS WEEK" -
Mayor Cotant read the proclamation in full.
Councilman Wood moved to direct Mayor Cotant to proclaim April
18th.-22nd., 1994, "Chubbuck Community Increased Awareness
Week". Councilman Quick seconded. All council members present
voted in favor of motion~
CLAIMS - Computer print-out claims presented to Mayor Cotant and
Council.
?
Councilman Quick moved to approve computer print-out claims
as presented. Councilman Wood seconded. All council members
present voted in favor of motion.
At 10:16 p.m., Councilman Quick moved, Councilman Wood seconded~
with full council approval to adjourn meeting.
Ron C. Conlln, Clty Clerk
~ohn O. Cotant, Mayor
MISTI MANOR
OFF SITE IMPROVEMENT
Cost of improvements on Chubbuck Road
constructed in 1993
360 feet of curb & gutter $7.55/ft.
563 Sq Yds of pavement $1~.65/sy
10" Vs 8" Sewer 650 feet $2.00/ft
ESTIMATED COST OF IMPROVEMENTS
$2,718.00
8,247.95
1,300.00
$12,265.95
Cost of proposed improvements on
Hawthorne Road
420 feet of curb & gutter
653 sq yds pavement
380 feet of water main
Asphalt patch over water main
One fire hydrant
$7.55/ft
14.65/sy
16.00/ft
Relocation of Power Poles
(needed to widen Hawthorne Rd.)
ESTIMATED COST OF IMPROVEMENTS
$3 171.00
9 566.45
6 080.00
2 500.00
2 500.00
$23 817.45
$28,000.00
51,817.45
TOTAL ESTIMATED COST FOR
OFF SITE IMPROVEMENTS
$64,083.40
Cost per lot for off site improvements $1,424.08/lot
($64,083.40/45 Lots)
TO:
FROM:
DATE:
RE:
· M~MORANDI/M
Mayor Cotant City Council
Steven M. Smart
April 7, 1994
Sewer rehabilitation funding
I have attached coLies of a cou~= spreaCshee~e es~ -
- ~ t .... I worked up
~eoawOlDg sewer =eh=oz_~=E~o:~ funding. The estimaned prolect
costs for Ehe sewer and lift station rehabilitation is
aDDroximate!y ~ ~ ~ '
_~ ~2~0,000.00. We nave f~nanciai resources in a couple
of areas. The eriginai sewer bond required that we set up two
reserve funds. One for a pa~.ent reserve and another for repair
and replacemens. The pai~en5 fund must keep a minimum balance of
$67,320.00. It has a current balance ef $148,655.00. The repair
and replacement fund has a current balance ef $130,989.00. If we
utilize the surplus pa~ent reserve monies of $81,300.00 and all ef
the repair and replacement funds we have total monies available of
$212 000.00 You oan see that this ~ ~ ' leave a balance of
$38,000 00 to borrow. These monies would be ~ ~' ~ ~
~v~llab== to borrow
~hreugh Idaho Division ef Environmental QualiSy. At one time, we
were approved for over $300,000.00 and we turned it down. DEQ is
still holding it open for us if we desire to borrow anv money, i~
we borrow the 838,000.00 and we pay it back over a ten year %arm at
5%, the annual pa~ent on unit principle is $4,800.00. We have to
add to that amount $!0,305.00 a year to build up the repair and
replacement fund. The minimum balance in the repair and
replacement fund is 8103,050.00 or ten year's pas~ents. The total
pa~ents then for this project would be %he $4,800.00 repat~ent on
the borrowed $38,000.00 plus the $10,305.00 into the repair and
replacement fund for a total of $15,130.00.
I did compare payments if we were to take out of the repair and
replacement fund only that surplus over and above the minimum
balance of $103,050.00, which surplus is $27,900.00. We would have
total monies - · '' ~, ~
~.a~aab!e for =n= project of $109,300.00. Comparing
that against the project cost we would have to borrow $141,000.00
and the ten year patient at 5% ~ ~ _ .
=n=_rest for that borrowed money is
$17,800.00. This is $2700.00 a year more than if we were to use
our own resources as much as possible.
I recommend that we borrow from DEQ the $38,000.00 to make up the
potential shortfall on our sewer rehabilitanion project. We will
probably need to re-open the budget to be able to get at the
balances in the reserve funds.
These annual payments of $15,130.00 would increase our minimum
sewer rate just under $0.50 per month per single family equivalent.
C~TY OF ~HUBBUC~
SEWER REHABILITATION FUNDING
SMS 3-25-94
SWREHAB. WQ1
PRSJECT FINANCIAL RESOURCES
FUND CURRENT MIN !MUM MONIES:
.......... BALANCE BALANCE AVAILABLE
MINIMUM [PMT] RESERV$14~,o ~55. ~4 ~7. 320~ 00 $~1. 3'35. 84
REPAIR/REPLACE $1J~,989. 35 ~'~7~-0'~0 $t30,989~ 35
ESTIMATED PROJECT COSTS
PHASE ESTIMATED
COST
VALENTY LIFT STATION $54°450.00
SIPHON L.S. ABANDON $39.000.~0
PARADISE LIFT STATtO $4I. 19~. ~
SORRELL LIFT STATION
P.R. MALL REPAIR
LARIAT REPLACE $15.000.00
ENGINEERING $17,000.00
~UBTOTAL $217.830~00
15% CONTINGENCY $32~S74.50
TOTAL $250.504.50
TOTAL ESTIMATED COST$25~~5~4.50
LESS RESOURCES $212.325.19
BALANCE TO BORROW $38. 179. SI
PAYMENT ~ 4.5% 10 YEAR TERM
15 YEAR TERM
20 YEAR TERM
$4. 825. 06
$3. 555. 02
$2. 935. 08
CITY OF CHUBBUC~
SEWER REHABILITATION
SMS 3-25-94
SWREHAB, WQi
PROJECT FINANCIAL RESOURCES
FUND CURRENT Mi N IMUM MONI ES
BALANCE BAL ANOE AVA I LABLE
MINIMUM [PMT] RESERV$I4B,. ~55. 84 $~7~ S2~. ~ $B1. 335. 84
REPAIR/REPLACE $I~0,9~9. 3~ ~ ~!30. 989. 35
ESTIMATED PROJECT COSTS
PHASE ESTIMATED
COST
VALENTY LIFT STATION $54.45~.00
SIPHON L.S. ABANDON $59.0~0,0~
PARADISE L!F7 STATIO
SORRELL LIFT STATION $4I. ]90.00
P.R. MALL REPAIR
LARIAT REPLACE
ENGINEERING
SUBTOTAL
15% CONTINGENCY
$15.000.0~
$217.830. ~0
TOTAL $250~504.50
TOTAL ESTIMATED COST$250,504.50
LESS RESOURCES $212,325.19
BALANCE TO BORROW $38, 179,3]
PAYMENT ~ 4.5% 10 YEAR TERM
15 YEAR TERM
20 YEAR TERM
$4. 825.
'SS. 555.
CITY OF CHUBBUC~
SEWER REHABILITATION FUNDING
SMS S-25-94
SWREHAB. WQ1
PROJECT FINANCIAL RESOURCES
FUND CUR RENT MINIMUM MONIES
BALANCE BALANEE AVA I LABLE
MINIMUM [PMT] RESERV$148. 655. 84 $87. 320. 0~} $81, 3~5. 84
REPAtR/'REPLACE $13L~. 989. 35 ~:,~i~0 $27. 939. 35
ESTIMATED PROJECT COSTS
PHASE ESTIMATED
COST
VALENTY LIFT STATION $54.450.00
SIPHON L.S. ABANDON
PARADISE LIFT STATIO $41, 190.~0
SORRELL LIFT STATION $4I, 19~.00
P,R. MALL REPAIR $10.000.00
LARIAT REPLACE $15,000.00
ENGINEERING $17.000,00
SUBTOTAL
15~ CONTINGENCY $38.674.50
TOTAL
TOTAL ESTIMATED COST$250,504.50
LESS RESOURCES $109.275. i9
BALANCE TO BORROW
PAYMENT ~ 4.5% I0 YEAR TERM
15 YEAR TERM
20 YEAR TERM
$141.229.31
$17,848. 39 .
$13.150,40
$i~.857. 16
C]T¥' OF CHUBBUC~'
SEWER REHABILITATION FUNDING
SMS 3-25-94
SWREHAB. WQi
PROJECT FINANCIAL RESOURCES
FUND CUR RENT MINIMUM MONIES
BALANCE BALANCE AVA t LABLE
MINIMUM IF'MT] RESERV$I48, 655. ~4 $67. 32~. ~ $8!. 3~5.
REPAI R,"REPLASE $130. 989. 35 ~, ~i BO $27. 939.
$I~9. 275.
ESTIMATED PROJECT COSTS
PHASE ESTIMATED
COST
VALENTY LIFT STATION $54.450.00
SIPHON L.S~ ABANDON $39.000.~0
PARADISE LIFT STATIO $41~ 190.~0
SORRELL LIFT STATION $41, 19~.00
P.R. MALL REPAIR $10.0~0.00
LARIAT REPLACE $15.000.00
ENGINEERING $17.000.00
SUBTOTAL $217.830. 00
15% CONTINGENCY $32.~74o50
TOTAL $250.504.50
TOTAL ESTIMATED COST$250~504.50
LESS RESOURCES $109.275.19
BALANCE TO BORROW
PAYMENT @ 4~5% 10 YEAR TERM
15 YEAR TERM
20 YEAR TERM
$17,848.39
$13.150.40
$!0,857.16