HomeMy WebLinkAbout012.17.19un
The urban renewal agency for the City of Chubbuck, Idaho
City of Chubbuck
5160 Yellowstone Avenue
PO Box 5604
Chubbuck, ID 83202.0006
208.237.2400
Minutes of the Chubbuck Development Authority meeting held at Chubbuck City Hall Council
Chambers, 5160 Yellowstone Avenue onat 5:30 pm.
Otc mheY rl, 749
Chairman Annette Baumeister, Commission Members: Mecinna Price, Deloy Stuart, Krystal
Harmon, Dan Heiner. Executive Director, Rodney Burch; Associate Director, Devin Hillam;
Attorney Tom Holmes; Secretary Kami Morrison.
Chairman Baumeister called the meeting to order at 5:34 pm.
APPROVAL OF MINUTES: for November 19, 2019 (action item)
Baumeister entertained a motion to approve the minutes. Heiner moved the minutes of
November 19, 2019, be approved as emailed; Harmon seconded. All voted to approve.
Chairman Baumeister stated that agenda items #2 and #3 will be moved to a different meeting.
1. Administrative Costs Reimbursement (action item)
Rich Morgan, City Treasurer, presented administrative costs calculated using the new Nova
Time tracking system. From October 1, 2018 to September 30, 2019, costs incurred by city
employees were $83,459. Morgan asked the Board to pay those costs as well as for a
commitment to pay administrative costs in the future. Last year's payment was based on an
estimate of $130,000. Commissioners requested a better tracking system be implemented at
that time which was done through Nova Time. Stuart, questioned the ability of the City to fund
projects and staffing costs if the CDA was unable to pay for those. He also expressed concerns
that he city would get creative and tag on costs and suggested approving only up to a certain
amount. The CDA has budgeted $130,000 in FY19 and FY20. Baumeister asked if there was a
way to be notified when they were approaching that threshold. Burch stated the city had
previously committed to provide a quarterly report to the Board to track those administrative
costs. Burch stated he believes there will be a shift next year as the CDA begins functioning
more on its own behalf and the functions it provides for the city will begin to decrease. Morgan
stated the City is also supplying some indirect costs as well such as equipment, supplies, etc.
Baumeister entertained a motion. Heiner motioned to approve the amount of $83,459 and to
continue funding administrative costs up to $130,000. Price seconded.
Roll Call Vote: Heiner, Yes; Harmon, Yes; Baumeister, Yes; Stuart, Yes; Price, Yes. Motion
carried.
2. Construction project update
Burch stated they are still working on New Day from Yellowstone to Whitaker which is being
designed by a consultant. They are also working on the reconstruction on Briscoe Road which is
being done in house. Briscoe is scheduled for completion this year and New Day scheduled for
2021. Stuart, expressed concern with temporary signal at Yellowstone and Siphon. Burch
stated they have now placed temporary "signal ahead" signs on Yellowstone, for both north
and south bound traffic.
3. Review and approve claims to be paid (action item)
Burch stated there were four claims listed for three separate projects. The first claim was for
legal fees, next one was for HDR Engineering which is the consultant on the Siphon/New Day
project, one for Briscoe Road and lastly, the payment to the McKee's for the downtown
property purchase.
Stuart motioned to pay claims as presented. Heiner Seconded.
Roll Call Vote: Price, Yes; Stuart, Yes; Baumeister, Yes; Harmon, Yes; Heiner, Yes. Motion
carried.
4. Discuss and add agenda items and schedule for future meetings (action item)
Stuart mentioned the property with the shop that was removed has a couch and junk in the
driveway that needs to be removed.
Harmon asked to add the quarterly update that was previously mentioned to the agenda.
Burch stated Farmers Holding still plans to have a special meeting on Tuesday January 7th for
the two items that were removed from this meeting.
Stuart asked for an update on Hawthorne and James because of concerns regarding the head
gate/canal crossing and narrow lanes when heading north. Burch stated that could be looked
at in January once we have the new 5 year plans and can adjust and program that project
where funds will allow.
Motion to adjourn made by Stuart, Heiner seconded. All voted in favor.
ADJOURN: 5:59pm
NEXT MEETING: January 21, 2020
'nnette Bau - er, Commission Chair
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Kami Morrison, Secretary