HomeMy WebLinkAbout06 05 2019 Study SessionCITY OF CHUBBUCK
COUNCIL STUDY SESSION AGENDA
JUNE 5, 2019 — 4:OOPM
LOCATED AT
CHUBBUCK CITY HALL
5160 YELLOWSTONE AVE.
CALL TO ORDER: Mayor England
COUNCIL MEMBERS PRESENT:
STAFF MEMBERS PRESENT:
AMEND COUNCIL STUDY SESSION AGENDA:
GENERAL BUSINESS:
1- Discussion on the Parks Master Plan.
2- Update from the City Treasurer & Clerk.
3- Discussion on FY20 Budget.
GENERAL ANNOUNCEMENTS:
ADJOURN:
City Hall and the City Council Chambers are accessible for persons with disabilities. Any person needing special accommodations to participate
in the meeting should contact City Clerk, Joey Bowers at 208.237.2400 at least 24 hours prior to the meeting.
I O I H 0
PO Box 5604 — 5160 Yellowstone Avenue, Chubbuck, ID 83202 208.237.2400 Fax 208.237.2409 www.CityofChubbuck.us
Community Engagement
The City of Chubbuck is committed to Community Engagement. Here is some of the
things that Chubbuck has done over the last year to show this commitment. We completely
updated our website to allow easier access to City records and public information. We have also
increased transparency by collecting public input through public surveys, and have conducted 13
surveys over the last year. Some survey examples include internet service (fiber), playground
equipment, parks master plan/recreation center, and general feedback. This outreach allowed us
to create a strategic plan to help shape the future of the City. The Community voted to name this
strategic plan "Our CommUNITY: A great place to live, work, & raise a family".
The City of Chubbuck continues to increase the City's Social Media Presence through
Facebook, Twitter, Instagram, YouTube, Nextdoor, and a newly designed City App; which will
allow us to send out emergency notifications and allows the public to have better accessibility
with City Hall. Chubbuck currently has 7,312 followers on Facebook, 982 Twitter followers, 522
Instagram followers, 11 YouTube subscribers, and 75 App downloads. The City has realized
much success; for example one post reached 63,044 people and had 1,479 shares. The Chubbuck
Police implemented the use of Nixle to send out press releases and notices. As well as Alert
Sense (reverse 911) to notify residents of emergencies in the community.
The City implanted an educational video to help address the community's code
enforcement concerns and questions (https://bit.ly/2uWeozo), to celebrate growth in our
community (https://bit.l /2YQTg2q), to recognize city employees (https://bit.ly/2VrPbIB), and
honor the life of a former mayor (https://bit.ly/2D7COKB).
Through the use of our social media the City posts a weekly Mayor's Blog
(https://bit.ly/2D4glj0) every Friday to keep the public informed on what's going on at the City,
and community news and events. Also through the Mayor's Blog we do a monthly City
Department, or a Boards & Commission update (https://bit.ly/2I8HSSY), a community
beautification award (https:/ibit.ly/2ZO8afp), and presented the 2019 State of the City Address
(https://bit.ly/2Z1K57U) to reach and engage our residents. We have had a tremendous increase
of community trust and involvement through the community engagements that we have
implemented.
Joey Bowers
City Clerk
j bowers6�cityofchubbuck.us
5160 Yellowstone Avenue
PO Box 5604
Chubbuck, ID 83202
208.237.2400 ext.201
Fax: 208.238.2371
Our CommUNITI
City of Chubbuck Finance Departure
Vision
The City of Chubbuck's Finance Department strives to be a leader in creating th
best financially managed city in the State of Idaho with information
dissemination at the users' fingertips.
Mission
The City of Chubbuck's Finance Department strives to:
- Provide factually correct financial information to decision makers
- Provide assurances to the citizen that financial resources are used Et reportec
legally and lawfully.
- Help ensure competent use and trust with City resources.
Vibrant and Aesthetic Neighborhoods
Diverse, Inclusive, and Unified City
Participatory Governance
► Departments will analyze all programs for ways in which public involvem
can be better sought: when ways are identified, departments will impler
programs to obtain public involvement.
Well -Managed Government
► Develop a continued education plan for each full-time employee which
contains training and certifications as appropriate to their job duties
Maintains Continuing Professional Education (CPE) for Certified Public Accountin
(CPA) designation.
Participates in multiple online training opportunities throughout the year
Participates in Association of Idaho Cities sponsored training including the Idaho
City Clerks Treasurers Finance Officers Association. (ICCTFOA)
Membership in multiple professional organizations such as Idaho Society of CPA'!
Government Finance Officers Association,
Participates in software training
Well -Managed Government
Review employee job descriptions and make necessary changes to ensure th
the description matches duties and needs; reassign employees where
necessary.
The job descriptions for City Clerk, City Treasurer, Utilitiy Bitting /Accounting
Manager, Financial Accountant and Customer Service Representative have all
been updated within the last year.
Splitting the Clerk and Treasurer duties was accomplished this year.
Well -Managed Government
Develop 5 Year Capital plans.
General
2.918 1.667-3.335
Highway Streets and Roads
2.406 1.162-2.325
Water
4.774 1323
Wastewater
5.309 1479
Sanitation
4.554 907
Well -Managed Government
Adhere to established budgets while ensuring that current levels of service
are maintained or increased.
Well -Managed Government
► Annual review of department priorities with the City Council
Today ... Boom!
Well -Managed Government
Continue to hire employees, and promote from within, based on technical
competence and equal employment opportunity practices.
Recent change with City Clerk
Safe and Prepared Community
Strong Economy
Healthy Residents
Assessable by Multimodal Transportatio
Thriving Children and Youth
► Develop a Chubbuck employee's mentorship program and permit employees
paid time to volunteer with youth and to serve as community examples.
Growing Arts and Cultural Opportunities
Stats
Facebook : 7,365 Followers & 7,010 Likes (City & Police)
Twitter: 985 Followers (City & Police)
Instagram: 526 Followers
YouTube: 11 Subscribers
City APP: 75 Downloads (April 2019)
Code Enforcement- 2 Videos