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Home My WebLink About11 07 2018 CMCITY OF CHUBBUCK COUNCIL MEETING MINUTES NOVEMBER 7, 2018 — 6:00PM LOCATED AT CHUBBUCK CITY HALL 5160 YELLOWSTONE AVE. CALL TO ORDER: Mayor England PLEDGE ALLEGIANCE TO THE FLAG: Jordan Funk from Troop 334 INVOCATION: Lt. Tami Moore with the Salvation Army COUNCIL PRESENT: Roger Hernandez, Annette Baumeister, Ryan Lewis, and Melanie Evans. STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Tom Holmes, Public Works Director Rodney Burch, Police Chief Bill Guiberson, Fire Chief Merlin Miller, Human Resource Director Scott Gummersall, City Engineer Bridger Morrison, City Clerk Rich Morgan, and Deputy Clerk Joey Bowers. APPROVAL OF MINUTES: October 17, 2018 Councilmember Baumeister motioned for approval of the minutes as presented. Councilmember Evans seconded motion for approval of the minutes. Roll Call: Baumeister -yes, Lewis -yes, Hernandez -yes, Evans -yes, motion passed. PROCLAMATIONS: 1. Small Business Saturday Mayor England read aloud a proclamation. PUBLIC HEARING: 1. NOTICE IS HEREBY GIVEN that the City Council of the City of Chubbuck, Idaho, will conduct a public hearing at 6:00 PM on November 7, 2018 at Chubbuck City Council Chambers, 5160 Yellowstone Avenue, Chubbuck, Idaho, in accordance with Idaho Code 63-1311A, and with respect to the following items: to consider public comment regarding the increased Sewer Connection (1" service), Sewer Connection (1-1/2" service), Sewer Connection (2" service) and Child Care Provider 5 year renewal fee. City Clerk Rich Morgan presented that these sewer connections are a pass through fee from the City of Pocatello. Mr. Morgan also presented that the Chubbuck Police is now required by law to do a full renewal application and finger printing every five years for child care licenses. Mayor England declared the public hearing open for public comment, due to no comment Mayor England closed the public hearing. GENERAL BUSINESS: 1. Adoption of Resolution 2018-11 Amending City Fees. (Council will discuss all public and department fees for the City). Councilmember Lewis wanted to add the word "Every" so it was clear that the child care provider 5 year renewal fee was every five years. Councilmember Evans motioned to adopt Resolution 2018-11 with correction. Councilmember Hernandez seconded motion for adoption with correction. Roll Call: Lewis -yes, Hernandez -yes, Evans -yes, Baumeister -yes, motion passed. 2. Approval on a Funding Request for Aide for Friends. (Council will discuss a funding request from Aide for Friends for a new residence). BJ Stensland represented Aide for Friends and stated that Aide for Friends had been chosen to receive $500,000 from Idaho Housing and Finance for a new Facility. Mrs. Stensland also stated that to receive these funds Idaho Housing and Finance is requiring community support by matching these funds dollar for dollar. Aide for Friends had put together a business plan to meet these requirements and had asked multiple Organizations for funds. Aide for Friends requested a one time commitment of $25,000 from the City of Chubbuck to go towards a new facility. Councilmember Evans asked if the $500,000 from Idaho Housing was a grant or a loan, and if Aide for Friends felt like they would be able to meet the needs of this facility moving forward. Councilmember Lewis asked if Aide for Friends had reached out to similar projects to correlate common goals, if they had reached out to private donors before coming to public entities, and what the case management was that was currently being provided. The Council wanted to make sure that Aide for Friends would continue to maintain the best efficiency as possible moving forward with this new facility. BJ Stensland stated that these funds are not a grant or loan but an investment back into the community, and are not required to repay funds. Ms. Stensland also stated that Aide for Friends had established a sustainability plan to maintain the needs of this new facility moving forward. Ms. Stensland felt like there was no duplication of services in the community that Aide for Friends offers; and to maintain certain funding Aide for Friends cannot affiliate themselves with any religious organizations. Ms. Stensland stated that they had reached out to private donors and will have additional fundraising efforts in the near future. Ms. Stensland also stated that the case management that is provided is the most important service that they provide. To evaluate and to help those in need to receive the knowledge and assistance that is available for their specific needs. Councilmember Evans motioned to approve a funding request for Aide for Friends of $25,000 specifically for their new facility fund; contingent upon it not being released until Aide for Friends reaches their full funding amount of $1.6 million. Councilmember Hernandez seconded motion for approval. Roll Call: Hernandez -yes, Evans -yes, Baumeister -yes, Lewis -yes, motion passed. 3. Acceptance of Offer of Dedication for Wood Hollow Subdivision. (Council will discuss if all city requirements have been inspected and completed). Public Works Director Rodney Burch stated that there was no public improvements required; this is just a finalization stage for this subdivision. Councilmember Lewis motioned for acceptance of offer of dedication for Wood Hollow Subdivision. Councilmember Evans seconded motion for acceptance. Roll Call: Evans -yes, Baumeister -yes, Lewis -yes, Hernandez -yes, motion passed. 4. Approval of the Fort Hall Cooperative Canal Crossing Agreement. (Council will discuss entering into a cooperative agreement with Fort Hall Irrigation). This Item of Business was removed from the Agenda. Discussion about November 21, 2018 & December 19, 2018 Council Meetings. (Council will discuss how they want to move forward with these Council Meetings). Councilmember Baumeister motioned to change the November 21, 2018 Council Meeting to November 28, 2018 at 6pm, including a Council Study Session at 4pm, and to keep the December 19, 2018 Council Meeting as scheduled. Councilmember Hernandez seconded motion. Roll Call: Lewis -yes, Evans -yes, Hernandez -yes, Baumeister -yes, motion passed. 6. Acceptance of Construction Bids-Hiline Water Booster Station. (Council will discuss award of construction bids). Public Works Director Rodney Burch presented bids for the Hiline Water Booster Station. Mr. Burch stated that the low bidder was Starr Corporation, and recommended accepting bid alternate #1. Bid alternate #1 is foundation materials for winter construction, and would allow for construction to remain on schedule to meet the needs of the City. Councilmember Baumeister motioned to accept the construction bids for Hiline Water Booster Station including alternate #1, and awarding the contract to Starr Corporation for $2,182,700. Contingent upon the Idaho Department of Environmental Quality (DEQ) final approval of bids. Councilmember Evans seconded motion for approval. Roll Call: Evans -yes, Hernandez -yes, Baumeister -yes, Lewis -yes, motion passed. 7. Motion to enter into an Executive Session in accordance with Idaho Code 74-206 (1)(c): "To acquire an interest in real property which is not owned by a public agency." Councilmember Baumeister motioned to enter into an executive session. Councilmember Hernandez seconded motion to enter into executive session. Roll Call: Baumeister -yes, Lewis -yes, Evans -yes, Hernandez -yes, motion passed. Councilmember Hernandez motioned to exit the executive session. Councilmember Baumeister seconded motion to exit executive session. Roll Call: Hernandez -yes, Evans -yes, Baumeister -yes, Lewis -yes, motion passed. 8. Approval of the Final Right of Way Acquisition contracts. (Council will discuss right of way acquisition contracts). Councilmember Evans motioned for approval of the final right of way acquisition contracts up to the listing amount. Councilmember Baumeister seconded motion for approval of contracts. Roll Call: Lewis -yes, Baumeister -yes, Evans -yes, Hernandez -yes, motion passed. CLAIMS: City of Chubbuck claims for November 7, 2018 as presented to Mayor England and Council. Councilmember Hernandez motioned for approval of the City of Chubbuck Claims. Councilmember Lewis seconded motion for approval. Roll Call: Hernandez -yes, Baumeister -yes, Lewis -yes, Evans -yes, motion passed. ADJOURN: Mayor Kevin England adjourned at 7:26 eputy Clerk &Kevinnglan Mayor