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HomeMy WebLinkAbout010.16.18 CHUBBUCKCity of Chubbuck 5160 Yellowstone Avenue PO Box 5604 $'J1111238111:lJIEj1]1fl Chubbuck, ID 83202.0006 208.237.2400 The urban renewal agency for the City of Chubbuck,Idaho Minutes of the Chubbuck Development Authority meeting held at Chubbuck City Hall Conference Room, 5160 Yellowstone Avenue on October 16, 2018 at noon. Chairman Dan Heiner. Commission Members: Mecinna Price, Deloy Stuart, Tom Nield, Annette Baumeister. Executive Director; Rodney Burch. Planning and Development Director; Devin Hillam. Attorney; Tom Holmes. Office Administrator; Ranelle Simmons. City Clerk; Rich Morgan. Deputy Clerk; Joey Bowers. Chairman Heiner called the meeting to order at 12:05 pm. APPROVAL OF MINUTES: for September 25, 2018 Heiner entertained a motion to approve the minutes as emailed. Nield moved the minutes of September 25, 2018, be approved as emailed; Stuart seconded. All voted to approve. GENERAL BUSINESS 1. Discussion on Executive Director and Associates Director duties and will there be an additional cost for the Associate Director? Burch had a handout for the board with a history of CDA. This board has the ability to appoint directors, staff, councils and experts as noted in the by-laws. A few months ago this board approved $138,000 reimbursements to the city for the time city staff has spent on CDA functions. That time was for Burch, Hillam, 3 staff members in the Clerk's office and 3 staff members in engineering. Burch would like to formalize the positions that are spending time on CDA functions. CDA has only managed 1 urban renewal plans in the past and that was the down town plan. Now we have the Pine Ridge plan that was developed in 2016. Also the downtown revitalization property acquisitions. In the near future CDA will have multiple plans in the Northgate area. CDA is different than it has ever been in the past with economic development. This does come with more demands on city staff. Appointing Hillam as the Associate Director is allowing him to officially work on CDA's behalf. He is in situations where the conversation is regarding development and requests for information. This is not an increase in cost because his time was covered last year. Bylaws now read that the treasurer and the secretary would be elected every year, this has never happened in the past. Burch recommends that item 2 on the agenda would come back as a resolution in a future meeting for approval. Expenditures for staff will be reported monthly rather than every year. The function and how CDA operates was discussed. There are functions that CDA can handle on their own but some functions need a recommendation to City Council. It makes sense for city J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2018\010.16.18.docx 1 staff to handle the operations and functions because of finances. Burch suggested that the by- laws be changed to state the staff is appointed not voted on. Heiner agreed. Staff will prepare a resolution to have on the agenda at the next meeting. 2. Appointment of Associate Director of CDA (action item) (The board will vote on the position) Tabled until the November 20th meeting to be ratified by resolution. 3. Construction project update Construction in Industrial Park started on Monday. This is CDA financed and will take only a few weeks to complete. Country Acres will have a ribbon cutting on the 24th at 2 pm. Hawthorne Road is under design by city staff and there will be an open house for residents. There will be turn lanes at the intersection with a multi-use path on the east side of the road. 4. Appointment of Mecinna Price and Rick Keller to an additional 4 year term on the CDA Board of Commissioners. This is an action item of the Mayor. Mayor England has asked Mecinna Price and Rick Keller to serve another 4 year term and they both have agreed. This has gone before City Council for ratification. 5. Elect a Chair for a 1 year term on the board (action item) (The board will nominate and elect a chair) Heiner opened the floor for nominations. Stuart nominated Dan Heiner to continue as chair. Nield seconded the nomination. Roll Call Vote: Mecinna Price, Yes; Deloy Stuart, Yes; Annette Baumeister, Yes; Tom Nield, Yes; Dan Heiner, Yes. 6. Elect a Vice Chair for a 1 year term on the board (action item) (The board will nominate and elect a vice chair) Stuart nominated Rick Keller to continue as vice-chair. Nield seconded the nomination. Roll Call Vote: Deloy Stuart, Yes; Annette Baumeister, Yes; Tom Nield, Yes; Dan Heiner, Yes; Mecinna Price, Yes. 7. Draft Eligibility Study (action item) (Board will review and comment on the draft Northgate Urban Renewal Area Eligibility Study) City staff is done with their comments and have responded back to the consultants. The study is in front of this board today for questions or revisions you might want to see. This study will be back in front of this board for formal approval at the November meeting with recommendation to City Council at their December 5th meeting. By statute the board cannot have more than 10% total city valuation in all of the urban renewal plans combined. We currently have the Downtown Plan and Pine Ridge Plan and if we traded all of the TIF district areas for this Eligibility Study it is 7% of the value of the property as it is today so the criteria is met. J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2018\010.16.18.docx 2 City staff is suggesting splitting the future Northgate urban plan boundaries to the east and the west of Interstate 15. This may end up with multiple TIF districts. There is a possibility that city staff could write the east feasibility plan in house. Annexation will happen before a TIF district is formed. Board did not have any other comments or concerns. 8. Review and approve claims to be paid (action item) Burch reviewed the claims that need to be approved and paid. Heiner entertained a motion. Nield moved to approve the claims. Price seconded. All voted in favor. Burch mentioned that the 2 properties that CDA has purchased, 162 Evans Lane and the warehouse on East Chubbuck Road, should be toured by this board. Future agenda item suggestion is to talk about what is the plan and how can CDA help with the new clinic that is being built. Strategic plan discussion will be on the next agenda. ADJOURN: Heiner entertained a motion to adjourn. Stuart moved to adjourn. Nield seconded. All voted in favor at 12:50 pm. NEXT MEETING': Tuesday November 20, 2018 at noon. 04 ?I/Heiner, .mmi:sion Chair Ra -Ile Simmons, Office Administrator J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2018\010.16.18.docx 3