HomeMy WebLinkAbout007.31.18 moved from 8.21.18 CHUBBUCKCity of Chubbuck
5160 Yellowstone Avenue
PO Box 5604
VELOPMENT AUTHORIT Chubbuck, ID 83202.0006
208.237.2400
The urban renewal agency for the City of Chubbuck,Idaho
Minutes of the Chubbuck Development Authority meeting held at Chubbuck City Hall Council
Chambers, 5160 Yellowstone Avenue on July 31, 2018 at 5:30 pm.
Chairman Dan Heiner. Commission Members: Mecinna Price, Rick Keller, Steve Brown, Deloy
Stuart. Mayor; Kevin England. Executive Director; Rodney Burch. Planning and Development
Director; Devin Hillam. Clerk; Richard Morgan. Office Administrator; Ranelle Simmons.
Chairman Heiner called the meeting to order at 5:35 pm.
APPROVAL OF MINUTES: for June 13, 2018 special meeting
Heiner entertained a motion to approve the minutes as emailed. Stuart moved the minutes of
June 13, 2018 be approved as emailed; Brown seconded. All voted to approve.
GENERAL BUSINESS
1. City request for reimbursement of CDA administrative expenses (action item)
Mayor England explained the City is requesting reimbursement for staff expenses. Request is
for$138,215 for administrative fee. Mayor also commented that this is a very conservative
figure. If the city went by a percentage of outside entities being hired to design and inspect CDA
funded projects the amount would be substantially more. The City will track the dollar amounts
better moving forward. The City could have been collecting this fee for quite some time.
Burch explained that the percentage for engineering is very low. City staff spends a great deal
of time on street projects that CDA funds.
The City does not believe they will need to borrow money in fiscal years 19 and 20.
CDA was developed to help the City rebuild and build roads. In the last 25 years the CDA and
the City have been working closely together but in the future CDA will be separating from the
City and functioning as a separate entity.
The administrative fees will be voted on yearly by this board. When the City is able to track
employee's time with electronic time cards the cost total will be more accurate.
Heiner entertained a motion. Stuart moved to extend to the City $138,215 to reimburse the
expenses CDA has occurred for the past year. Price seconded.
Roll call Vote: Mecinna Price, Yes; Rick Keller, Yes; Steve Brown, Yes; Deloy Stuart, Yes;
Dan Heiner, Yes.
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Keller moved to encourage the City to continue working on the electronic time keeping so next
year the City will be more prepared with actual numbers for this board.
2. Approval of CDA reimbursement to Allstate for 2017 (action item)
Burch explained that this action item is an annual decision. This is based on two criteria, their
overall employment and the gross wages paid to their employees. This will be the 2017
reimbursement.
Burch went over the totals for the two obligations.
Suggestion was made that paragraph 3.2 in the agreement be tweaked for better clarification if
the employee total is not met in the 2018 report. Burch will have a conversation with Tom
Holmes.
After discussion by the board Heiner entertained a motion. Keller made the motion with the
amendment that the correct dates be included in the invoicing. Brown seconded.
Roll call Vote: Rick Keller, Yes; Steve Brown, Yes; Deloy Stuart, Yes; Mecinna Price, Yes;
Dan Heiner, Yes.
3. Construction project update
Country Acres Road Reconstruction is on schedule and currently on budget.
Industry Way, Industrial Park Road Reconstruction is going out for bid in the next 2 weeks.
Contractor is making significant progress on the Siphon Road Reconstruction Project that is
Phase 1 and 2 of the Northgate Interchange. The State is rebidding Northgate Interchange on
the 14th of August with a July 2019 significant completion date.
Hiline Road reopening is dependent on the signal poles that won't be delivered until October.
Hawthorne Road and water line is next year.
4. Review claims paid
Burch explained CDA will now be paying and approving their own claims. Burch had a Payment
Approval Report with 2 claims that the board will need to review. If approved Heiner will sign
the checks tonight.
Heiner entertained a motion. Brown moved to approve the payment of the claims that have
been submitted. Price seconded.
Roll call Vote: Deloy Stuart, Yes; Mecinna Price, Yes; Rick Keller, Yes; Steve Brown, Yes;
Dan Heiner, Yes.
ADJOURN: Heiner entertained a motion to adjourn. Keller moved to adjourn. Brown seconded.
All voted in favor at 6:35 pm.
NEXT ME DING: August/28, 2018
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Dan Hiner, Commission Chair .nelle Simmons, Office Administrator
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