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Home My WebLink About006.12.18 City of Chubbuck Land Use and Development Commission Meeting Minutes June 12, 2018- 7:00 pm Minutes of the Land Use and Development Commission regular meeting held at Chubbuck City Hall, 5160 Yellowstone, on June 12, 2018. Chairman Jason Mendenhall: Commission Members: Dan Stoddard, Rebecca Berls, Brady Smith, Thais Ayre, Brandon Jackson, Carrie Holm, and TJ Budge. Planning and Development Director: Devin Hillam, Public Works Director: Rodney Burch. City Attorney: Tom Holmes, Office Administrator: Ranelle Simmons Chairman Mendenhall called the meeting to order at 7:00 pm. Mendenhall asked if any commissioners had a conflict of interest within the items before the board tonight. Smith has a conflict with item #1. Jackson led the commission in the Pledge of Allegiance. APPROVAL OF THE MINUTES: Mendenhall entertained a motion to approve the minutes as emailed. Stoddard moved the minutes of April 10, 2018 meeting be approved as emailed;Jackson seconded. The full authority approved. GENERAL BUSINESS 1. Elect Commission Chairman and Vice-Chairman for the term ending May 31, 2019. (Action Item) Chair, Stoddard nominated Mendenhall. Smith seconded. Mendenhall closed the nominations. Vice-chair, Smith nominated Stoddard.Jackson seconded. Mendenhall closed the nominations. All voted in favor. 2. Thank Jay Buttars for his service to the community by being a member of this board since 2010. (Action Item) Mendenhall read the letter to Buttars. 3. Welcome Rebecca Berls as the newest member of the Land Use and Development Commission. Berls will fill Jay Buttars seat. PUBLIC HEARING 1. An application by Patrick Connor/Building Hope for a CUP - Conditional Use Permit for a K-12 public charter school, GemPrep Pocatello, to be located with a renovated department store (formerly Sears). Located Southwest % of Section 10, Township 6 South, Range 34 East of the Boise Meridian, City of Chubbuck, Bannock County, Idaho. Location is 4145 Yellowstone Avenue, Chubbuck, ID 83202. The proposal will be evaluated against criteria established in Chubbuck City Code section 18.28.040C. Type of Action: Decision (Action Item) J:\Planning\LUDC\LAND USE SECRETARY\Minutes\Minutes 2018\006.12.18.docx 1 Representation for the applicant was Hal Jensen 2365 South Fairway, Pocatello, ID 83201. Because of growth in charter schools they have been looking for a new location. Building code states it will fit in a mall situation allowing 40 students per classroom.The proposed floor plan was shown and explained to the commissioners.Jensen discussed parking requirements by the City stating there are 256 spaces between shared and regular parking. Parking on the west would be taken out for fenced green space. The loading dock for the old Sears will be removed. This location puts the school away from the busy traffic. Mendenhall brought the meeting back to the commission for questions. Answers to the questions were: • Current student body is 147. New school can enroll 500. • There will be capability of bike traffic. Apartment complexes in the area should generate walking by the students. • Pocatello Regional Transit, PRT, drop off locations have not been decided and won't until the school is approved. • There will be no access into the mall from inside the school. • Applicants will address keeping the green space as safe as possible whether it is rocks, trees or concrete block barriers. Hillam went over the overview, process, criteria, and standards of the plan. Site lay-out will be reviewed by the Design Review committee. City staff has traffic control concerns. Staff recommends applicant have a Master Traffic Impact Study done at this stage of the application process. Chief Guiberson has concerns with the safety of the green space. No outside comments have been received regarding this application. Staff also recommends that the pedestrian walking access be put in place, sidewalk thru the parking lot on the west of school. Schools are tax exempt in Idaho code so that money would come out of the TIF District and the owners of the mall should know of the loss of their reimbursement. Mendenhall asked how to require the sidewalks. Holmes stated it would be a negotiation with applicant and mall owners. Mendenhall opened the public hearing. Don Zebe, 465 Merritt, Pocatello, ID., represents the mall owner. There are sidewalks around the entire mall. When the mall was built in the 1980's there were traffic studies done. The mall has their own patrols and they will work with the speed in the mall. LeAnn Robinson, 540 Fairway Drive, Pocatello, ID. GemPrep is breathing new life into education. The new location is ideal for a busy mom. Volunteering is impressive in the GemPrep families. Riley Robinson, 540 Fairway Drive, Pocatello, ID. The classrooms currently are very small and this new location would be more protected with more learning space and a larger library. Dennis Turner, 4040 Amber Lane, Pocatello, ID, Mr. Turner is the Chairman of the Board for GemPrep. Current students are from both Pocatello and Chubbuck. The PRT routes and the new location will not be a problem. 60%of the students use PRT. Mendenhall closed the public hearing bringing the meeting back to the commission for discussion. J:\Planning\LUDC\LAND USE SECRETARY\Minutes\Minutes 2018\006.12.18.docx 2 Mendenhall suggested including in the motion, pedestrian access, police need to sign off on what is to be designed on the exterior,traffic study at the Design Review level. Stoddard would like to see the study done before the Design Review so the applicant knows how to move forward. Smith asked Holmes if the Traffic Impact Study would have any plans for this project attached to the study. Holmes stated we know from the last one it will show we need a light at the corner of Hawthorne and Quinn intersections which is beyond what we can expect from this applicant. Budge asked for clarification and commented: • Protective barrier that Mendenhall recommended the police approved at Design Review. • Future expansion facility,the recommendation was approval by the Design Review committee so the applicant does not need to appear before this board again. • Who decides the access across the parking area? • Concerns with speed bumps and turn-arounds and moves to have that included. Hillam stated the intent of the study is the circulation patterns and the intersections. A traffic light at Hawthorne Road and Quinn Road is needed but this board and Design Review will not require. Any appeal on the decision tonight would go to City Council. Stoddard suggests the applicant partnering with the mall owners for the Traffic Impact Study. Mendenhall entertained a motion. Budge moved to approve the Conditional Use Permit with the following conditions: 1. Traffic Impact Study be performed. 2. Protective barrier for green space be approved by the police. 3. Applicant be permitted to expand their facility in the future with the approval of the Design Review and not have to meet before this board. 4. Pedestrian access be provided across rim road. Jackson seconded. Roll Call Vote:TJ Budge;yes, Brandon Jackson; yes, Thais Ayre; yes, Carrie Holm; yes, Rebecca Berls; yes, Dan Stoddard; yes,Jason Mendenhall; yes. Motion carries. Mendenhall entertained a motion to adjourn; Holm made the motion. Ayre seconded. All voted to adjourn at 8:10 pm. f,4019 Z17,17/1— Brady Smith, Temporary Chairperson e 114 Ra elle Simmons, Office Administrator J:\Planning\LUDC\LAND USE SECRETARY\Minutes\Minutes 2018\006.12.18.docx 3