HomeMy WebLinkAbout01 17 2018 CMCITY OF CHUBBUCK
COUNCIL MEETING MINUTES
JANUARY 17,2018 — 6:00pm
CALL TO ORDER: Mayor England.
PLEDGE ALLEGIANCE TO THE FLAG: COUncilmember Baumeister.
COUNCIL PRESENT: Annette Baumeister, Ryan Lewis, Melanie Evans, and Roger Hernandez
STAFF MEMBERS PRESENT: Mayor Kevin England, City Attorney Tom Holmes, City Planner Paul
Andrus, Planning & Development Director Devon Hillam, Public Works Director Rodney
Burch, Human Resource Director Scott Gurnmersall, Police Chief Bill Guiberson, City Clerk
Rich Morgan, and Deputy Clerk Joey Bowers.
APPROVAL OF MINUTES: January 3, 2018.
Councilmember Baumeister motioned for approval of minutes.
Councilmember Evans seconded motion for approval of minutes.
Roll Call: Evans -yes, Baumeister -yes, Lewis -yes, Hernandez -yes, motion passed.
PUBLIC HEARING:
1. An application for a Preliminary Plat for Bilyeu Estates — Division 3. Proposed division is 11
residential lots on approximately 4.88 acres. Located Southwest Y4of the Southwest %of Section
4, Township 6 South, Range 34 East of the Boise Meridian, City of Chubbuck, Bannock County,
Idaho. Approximate location is north of West Chubbuck Road and east of Philbin Road.
Application will be evaluated against criteria established municipal code §17.12.100.
Applicant was not at the meeting, Council asked Staff to contact applicant while they
moved on to the next business item. Applicant later arrived at the meeting.
Mitch Greer Rocky Mountain Engineering presented the changes that had been made
to the final plat. The biggest difference is that this division will now connect to both of
the streets in Integrity Estates instead ofjust one.
City Planner Paul Andrus stated that city staff recommends approval.
Council was glad to see the addition of connecting to both streets.
Mayor England opened the public hearing and due to no public comment then closed the hearing.
GENERAL BUSINESS:
I - Approval of Bilyeu Estates Div. 3 Preliminary Plat.
Councilmember Evans motioned for approval of Bilyeu Estates Div. Preliminary Plat.
Councilmember Baumeister seconded motion for approval.
Roll Call: Lewis -yes, Hernandez -yes, Evans -yes, Baumeister -yes, motion passed.
2. Approval of Evans PUD Final Plan.
Councilmernber Evans recused herself from General Business Items 2 & 3.
Stuart Ward of Dioptra presented changes to a two building 4-plex infill off of Belva
lane. One Building will be located on the Northside of Belva and one will be on the
Southside of Belva. Mr. Ward stated that the two changes were that the dumpster
container would be removed and the residents would use the container located at the
Bobcat PUD, also a main sewer line would be installed on the east side of the Southern
property for future development. Mr. Ward stated that the applicant was still working out
the lighting issues with City staff. City sanitation staff preferred the dumpster to be
removed and having the residents share the Bobcat PUD dumpster. Mr. Ward stated that
an agreement can be written up between the two properties that will always allow Evans
PUD to use the Bobcat PUD dumpster. The Dumpster was removed because the City's
sanitation department did not fill like there was adequate space to service a dumpster at
this location. Mr. Ward stated that it would be 33 Oft. for the residents to walk to the
Bobcat PUD dumpster.
Councilmember Lewis wanted to know how the applicant had resolved the sanitation
and lighting issues for tenants to cross the street to empty their garbage.
Councilmember Lewis was concerned that in the future the two developments would
have different owners that would not allow the sharing of the dumpster. Councilmember
Lewis was still concerned about lighting and the narrowness of the road, and the north
side residents having to cross the street to the mailbox, and the south side residents would
have to cross the street to dump their garbage. Councilmember Lewis wanted to know the
distance that the south side residents would have to travel to dump their garbage.
Councilmember Lewis felt like that a 4-plex was the wrong development for this location
and suggested a 3-plex might be better.
Nate Evans stated that the road was the same width as any other road if not wider
because there was an enforced no street parking on Belva lane. Mr. Evans didn't think
Belva Lane was any darker than any other road in Chubbuck, and it is the City's
responsibility to place lighting throughout the City. Mr. Evans stated that people's
personal responsibilities can't be controlled. Mr. Evans stated that the residents at Spring
Creek have to walk 555ft. to dump their garbage, and have an agreement that all the
different owners share one dumpster. Mr. Evans was not interested in developing a 3-plex
at this location. Mr. Evans stated that the application is presenting what City staff
recommended to fix the sanitation issue and felt comfortable with this solution.
Councilmember Baumeister wanted to know why the dumpster on the Northside was
removed. Councilmember Baumeister was concerned about the distance to the garbage
can and the residents just placing the garbage on the front porch and it getting
everywhere. Councilmember Baumeister felt like this proposal was a step backwards
from the preliminary plan.
Councilmember Hernandez wondered if they moved the dumpster to the west side of
the property instead of the east side, if the sanitation truck could use some of the Bobcat
PUD parking lot to empty the dumpster.
Public Works Director Rodney Burch stated that due to safety the sanitation
department would prefer individual cans over trying to maneuver a three point turn in the
sanitation truck for this property.
Planning & Development Director Devon Hillam felt like the shared dumpster was a
more esthetically pleasing design, also stated that it does meet the City's chapter 13 code.
City Attorney Tom Holmes stated that they could do a recorded legal description
(easement) that would allow Evans PUD to always use the Bobcat PUD dumpster.
City Planner Paul Andrus stated that city staff felt like Councils issues had been
addressed and would recommend approval. Mr. Andrus stated that one of the Land Use
members lived on Belva and didn't fill like there was a lighting issue on Belva.
Councilmember Lewis motioned for approval of the Evans PUD final plan, with a condition that
a light pole is placed on the north side of Belva Lane. But also allowing the petitioner to
comeback and ask for a waiver, by showing acceptable facts that such requirements would be
unnecessary. Allowing the plan as presented with the sanitation being shared with Bobcat PUD
properties, as long as an appropriate recorded binding agreement is made between the two
properties to share the dumpster. And as long as there is lighting on the northwest comer of the
property, Council will strike the condition to require individual cans on the south side of Belva.
Councilmember Baumeister seconded motion for approval with conditions.
Roll Call: Baumeister -yes, Lewis -yes, Hemandez-yes, Evans -recused, motion passed.
3. Approval of Evans PUD Final Plat
Stuart ward of Dioptra presented changes from the preliminary plat and the final plat.
Mr. Ward stated that the gazebo and fire pit would be removable structures.
City Attorney Tom Holmes wanted to know if there would be any issues with the
sewer line and the planned gazebo.
Councilmember Lewis motioned for approval of Evans PUD final plat, subject to a development
agreement that identifies the location of the fire pit and gazebo on both plot I and 2 of the PUD.
Also subject to the approval of construction drawings by city engineering staff, which includes
the location of a light pole on an appropriate approved location on the north parcel plot 1.
Councilmember Baumeister seconded motion for approval with conditions.
Roll Call: Lewis -yes, Hemandez-yes, Baumeister -yes, Evans -recused, motion passed.
4. Approval of Alcohol Beverage License for Tres Hermanos #3
City Planner Paul Andrus presented an alcohol beverage license due to a change in
ownership. Mr. Andrus also stated that all State, County, and City fees had been paid.
Councilmember Baumeister motioned for approval of alcohol license for Tres Hennanos #3.
Councilmember Evans seconded motion for approval of license.
Roll Call: Evans -yes, Baumeister -yes, Lewis -yes, Hernandez -yes, motion passed.
5. Approval of Self -Funded Health Plan Requirements
Hr. Director Scott Gummersall presented the establishment of a trust, board of
trustees, and funding for the trust to comply with Idaho Insurance Laws.
Council wanted it know for the record that the city is not doing anything new, just
creating a trust to comply with Idaho Insurance Laws.
Councilmember Lewis motioned for approval of self-funded health plan requirements. By the
establishment of a trust to meet the related legal requirements of the self-funded health plan for
City of Chubbuck employees, including establishing a board of three trustees being Public
Works Director Rodney Burch, City Clerk Rich Morgan, and Human Resource Director Scott
Gummersall, and authorizing funding the trust through contributions as certified by the plan
actuary.
Councilmember Baumeister seconded motion for approval.
Roll Call: Lewis -yes, Baumeister -yes, Hernandez -yes, Evans -yes, motion passed.
6. Acceptance of Offer of Dedication for Jensen's Cove.
Public Works Director Rodney Burch stated that all cash in lieu agreements, and city
requirements had been completed and recommend approval.
Councilmember Baumeister motioned for acceptance of offer of dedication for Jensen's Cove.
Councilmember Evans seconded motion for approval
Roll Call: Baumeister -yes, Evans -yes, Hemandez-yes, Lewis -yes, motion passed.
7. Acceptance of Offer of Dedication for Walsh Estates.
Public Works Director Rodney Burch stated that all cash in lieu agreements, and city
requirements had been completed and recommend approval.
Councilmember Evans motioned for acceptance of offer of dedication for Walsh Estates.
Councilmember Hernandez seconded motion for approval.
Roll Call: Hemandez-yes, Lewis -yes, Baumeister -yes, Evans -yes, motion passed.
8. Resolution 2018-01 Setting Sewer Rates for FY2018.
Public Works Director Rodney Burch explained that this is a rate increase from the
City of Pocatello, these rates are simply a pass through rate and the City of Chubbuck
does not mark these rates up any higher, these are the exact rates that are charged by the
City of Pocatello.
Councilmember Baumeister motioned to adopt resolution 2018-01 setting sewer rates FY2018.
Councilmember Evans seconded motion for approval
Roll Call: Evans -yes, Baumeister -yes, Lewis -yes, Hernandez -yes, motion passed.
9. Resolution 2018-02 to Accept the Americans with Disabilities Act (ADA) Grant Award
Public Works Director Rodney Burch presented a grant award from the Idaho
Transportation department in the amount of $40,800 to improve the ADA ramps along
the Yellowstone Ave. corridor.
Councilmember Lewis motioned adopt resolution 2018-02 to accept the ADA grant award, and
authorize the Mayor to enter into a contract with the State for this grant award.
Councilmember Evans seconded motion for approval.
Roll Call: Baumeister -yes, Lewis -yes, Hernandez -yes, Evans -yes, motion passed.
10. Designation of Depositories.
City Clerk Rich Morgan presented that the City would like to start using Idaho Central
Credit Union as one of the City depositories, which takes approval from the Council.
Councilmember Lewis motioned to designate Idaho Central Credit Union as a City depository.
Councilmember Hernandez seconded motion for approval.
Roll Call: Lewis -yes, Hernandez -yes, Evans -yes, Baumeister -yes, motion passed.
I I - Approval of Items for Auction.
Police Chief Bill Guiberson presented eight police vehicles and one bus that has been
taken Out of commission and would like to send to auction.
Councilmember Baumeister motioned for approval of items for auction.
Councilmember Evans seconded motion for approval.
Roll Call: Hernandez -yes, Evans -yes, Baumeister -yes, Lewis -yes, motion passed.
12. Approval of Records for Destruction
Deputy Clerk Joey Bowers presented records that had meet their retention
requirements and requested for approval for destruction.
Councilmember Evans motioned for approval of records for destruction
COuncilmember Lewis seconded motion for approval.
Roll Call: Evans -yes, Lewis -yes, Hernandez -yes Baumeister -yes, motion passed.
13. Motion to enter into an Executive Session in accordance with Idaho Code 74-206 (1)(c):
"To acquire an interest in real property which is not owned by a public agency."
Councilmember Lewis motioned to enter into an executive session.
Councilmember Baumeister seconded motion to enter into executive session.
Roll Call: Baumeister -yes, Hernandez -yes, Evans -yes, Lewis -yes, motion passed.
Councilmember Baumeister motioned to exit the executive session.
Councilmember Evans seconded motion to exit executive session.
Roll Call: Hernandez -yes, Evans -yes, Lewis -yes, Baumeister -yes, motion passed.
CLAIMS:
I - City of Chubbuck claims for January 17, 2018 as presented to Mayor England and
Council.
Councilmember Baumeister motioned to approve City of Chubbuck claims.
Councilmember Evans seconded motion for approval.
Roll Call: Hernandez -yes, Evans -yes, Baumeister -yes, Lewis -yes, motion passed.
ADJOURN: Mayor Kevin England adjourned at 8:00
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Kevin England- Ma r