HomeMy WebLinkAbout010.25.16r- I I I Ito
,._0 I lfl 11 1 1
The urban renewal agency for the City of Chubbuck, Idaho
City of Chubbuck
5160 Yellowstone Avenue
PO Box 5604
Chubbuck, ID 83202.0006
208.237.2400
Minutes of the Chubbuck Development Authority quarterly meeting held at Chubbuck City Hall
Council Chambers, 5160 Yellowstone on October 25, 2016 at 5:30 pm..
Chairman Tom Nield. Commission Members: Mecinna Price, Rick Keller, Steven Hadley,
Dan Heiner, Tom Nield, Anette Baumeister. Executive Director: Rodney Burch. Clerk: Richard
Morgan. Attorney: Tom Holmes. Office Administrator: Ranelle Simmons.
Chairman Nield called the meeting to order at 5:30 pm.
1. Approval of minutes for July 26, 2016
Nield entertained a motion. Hadley moved the minutes of July 26, 2016, be approved as
emailed; Keller seconded. All voted to approve.
2. Dark Fiber Lease Award
Burch reminded commissioners that at the last meeting the board authorized the City to move
forward with the proposal process. At the time the City anticipated that Optix Media would be
the only company to respond to the Request For Proposal (RFP) but Direct Communication also
responded. The City's IT consultants visited both of the businesses and the results were both
companies were equally qualified. The City conducted interviews with both companies and
written proposals were given to the City by both companies. The decision came down to
financial. Direct Communication is $395,000.00 with no annual maintenance fee. Optix Media's
proposal is $ 425,000.00 with an annual maintenance fee of $11,000.00. City is asking for
approval to award the lease to Direct Communications. Typical dark fiber lease is 15 years. If
the company goes out of business whomever takes over the fiber would also take over the
lease with the City. There will be two payments, one when construction starts and one when
completed. Having a Performance Bond in place was discussed.
Daniel Parrish is the product and sales manager for Direct Communications. The team members
in attendance were Brooke Allen, Brian Black and Jeremy Smith. Parrish presented to
commission their company's history, current opportunities and explained that their vision is
Smart Intelligent Growth.
Discussion by the board was:
• Marketing as a Smart City
• How Ammon is handling dark fiber
• More boring than trenches in Chubbuck
• Fiber is more reliable than wireless internet
J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2016\010.25.16.docx
• The dark fiber loop will be a backbone for other connections
• Fiber to the homes in Chubbuck
Burch reminded commission that both Optix Media and Direct Communication had the
identical response and Direct Communication is $200,000.00 less. The proposal is for dark fiber
being the backbone network in our community. The City is not involved in how they handle
dark fiber to the homes. This decision is a financial decision.
Keller moved to accept the recommendation from Rodney Burch as the Director, to accept the
proposal from Direct Communication. With financial benefit of the CDA to accept Direct
Communication. Hadley seconded.
Roll call vote: Mecinna Price, yes; Rick Keller, yes; Steven Hadley, yes; Dan Heiner,
abstained; Annette Baumeister, yes; Tom Nield, yes.
3. Beautification Grant Program
Baumeister commented that the program is a way businesses can apply for a grant. Chubbuck
Development Authority will be out of the process. Chubbuck Pride Committee would maintain
and they would approve the applications for grants.
4. Chubbuck Pride Committee
Price explained that the Chubbuck Pride Committee will be a citizen's committee and they will
decide who will be the recipient of the beatification grants. Committee will meet monthly and
only a percentage of the total for the project will be awarded. Funds will be collected within the
community with grants being awarded at the first of the year. Flower baskets will possibly be a
revolving memorial fund from businesses so it will sustain itself.
Projects in the works:
• Holiday flags
• Banner across Yellowstone and Chubbuck Road intersection
• Painting business windows with a theme in mind
Chubbuck Pride Committee will need to present a proposal in writing and budget with
parameters to CDA. Holmes and Burch will look into but CDA most likely can only help with
dilapidated and deteriorated properties. A request from City Council and the general fund is
another possibility for funding projects.
5. CDA / Chubbuck— Park Master Plan
City Council is considering developing a Park Master Plan and doing an Impact Fee Study. There
is the possibility that CDA could help fund part of the Master Plan if this board is interested. The
City does not have a dollar amount yet but Burch is asking if this board is interested in
participating. Hiring an expert to design the Master Plan will be necessary.
Heiner made a motion to participate in the financing of the study. Baumeister seconded. After
further discussion no vote was taken.
Burch will bring to January's meeting what the cost for the Master Plan will be.
J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2016\010.25.16.docx
6. Review Status of 2016 Construction Program
Burch went over the handout of the projects in 2016 and looking ahead to the 2017 projects.
2016 fiscal year has been closed but not audited yet.
7. Elect Chair for a 1 year term
Nield entertained a motion. Price nominated Heiner. Seconded by Baumeister. All voted in
favor.
8. Elect Vice Chair for a 1 year term
Nield entertained a motion and moved to nominate Keller. Baumeister seconded. All voted in
favor.
ADJOURN
Nield entertained a motion. Heiner made the motion. Seconded by Baumeister. All voted in
favor to adjourn at 7:34 pm.
NEXT MEETING
Tuesday January 24, 2017
Thomas Nield, Commission Chair
Ra elle Simmons, Office Administrator
J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2016\010.25.16.docx