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HomeMy WebLinkAbout010.25.16r- I I I Ito ,._0 I lfl 11 1 1 The urban renewal agency for the City of Chubbuck, Idaho City of Chubbuck 5160 Yellowstone Avenue PO Box 5604 Chubbuck, ID 83202.0006 208.237.2400 Minutes of the Chubbuck Development Authority quarterly meeting held at Chubbuck City Hall Council Chambers, 5160 Yellowstone on October 25, 2016 at 5:30 pm.. Chairman Tom Nield. Commission Members: Mecinna Price, Rick Keller, Steven Hadley, Dan Heiner, Tom Nield, Anette Baumeister. Executive Director: Rodney Burch. Clerk: Richard Morgan. Attorney: Tom Holmes. Office Administrator: Ranelle Simmons. Chairman Nield called the meeting to order at 5:30 pm. 1. Approval of minutes for July 26, 2016 Nield entertained a motion. Hadley moved the minutes of July 26, 2016, be approved as emailed; Keller seconded. All voted to approve. 2. Dark Fiber Lease Award Burch reminded commissioners that at the last meeting the board authorized the City to move forward with the proposal process. At the time the City anticipated that Optix Media would be the only company to respond to the Request For Proposal (RFP) but Direct Communication also responded. The City's IT consultants visited both of the businesses and the results were both companies were equally qualified. The City conducted interviews with both companies and written proposals were given to the City by both companies. The decision came down to financial. Direct Communication is $395,000.00 with no annual maintenance fee. Optix Media's proposal is $ 425,000.00 with an annual maintenance fee of $11,000.00. City is asking for approval to award the lease to Direct Communications. Typical dark fiber lease is 15 years. If the company goes out of business whomever takes over the fiber would also take over the lease with the City. There will be two payments, one when construction starts and one when completed. Having a Performance Bond in place was discussed. Daniel Parrish is the product and sales manager for Direct Communications. The team members in attendance were Brooke Allen, Brian Black and Jeremy Smith. Parrish presented to commission their company's history, current opportunities and explained that their vision is Smart Intelligent Growth. Discussion by the board was: • Marketing as a Smart City • How Ammon is handling dark fiber • More boring than trenches in Chubbuck • Fiber is more reliable than wireless internet J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2016\010.25.16.docx • The dark fiber loop will be a backbone for other connections • Fiber to the homes in Chubbuck Burch reminded commission that both Optix Media and Direct Communication had the identical response and Direct Communication is $200,000.00 less. The proposal is for dark fiber being the backbone network in our community. The City is not involved in how they handle dark fiber to the homes. This decision is a financial decision. Keller moved to accept the recommendation from Rodney Burch as the Director, to accept the proposal from Direct Communication. With financial benefit of the CDA to accept Direct Communication. Hadley seconded. Roll call vote: Mecinna Price, yes; Rick Keller, yes; Steven Hadley, yes; Dan Heiner, abstained; Annette Baumeister, yes; Tom Nield, yes. 3. Beautification Grant Program Baumeister commented that the program is a way businesses can apply for a grant. Chubbuck Development Authority will be out of the process. Chubbuck Pride Committee would maintain and they would approve the applications for grants. 4. Chubbuck Pride Committee Price explained that the Chubbuck Pride Committee will be a citizen's committee and they will decide who will be the recipient of the beatification grants. Committee will meet monthly and only a percentage of the total for the project will be awarded. Funds will be collected within the community with grants being awarded at the first of the year. Flower baskets will possibly be a revolving memorial fund from businesses so it will sustain itself. Projects in the works: • Holiday flags • Banner across Yellowstone and Chubbuck Road intersection • Painting business windows with a theme in mind Chubbuck Pride Committee will need to present a proposal in writing and budget with parameters to CDA. Holmes and Burch will look into but CDA most likely can only help with dilapidated and deteriorated properties. A request from City Council and the general fund is another possibility for funding projects. 5. CDA / Chubbuck— Park Master Plan City Council is considering developing a Park Master Plan and doing an Impact Fee Study. There is the possibility that CDA could help fund part of the Master Plan if this board is interested. The City does not have a dollar amount yet but Burch is asking if this board is interested in participating. Hiring an expert to design the Master Plan will be necessary. Heiner made a motion to participate in the financing of the study. Baumeister seconded. After further discussion no vote was taken. Burch will bring to January's meeting what the cost for the Master Plan will be. J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2016\010.25.16.docx 6. Review Status of 2016 Construction Program Burch went over the handout of the projects in 2016 and looking ahead to the 2017 projects. 2016 fiscal year has been closed but not audited yet. 7. Elect Chair for a 1 year term Nield entertained a motion. Price nominated Heiner. Seconded by Baumeister. All voted in favor. 8. Elect Vice Chair for a 1 year term Nield entertained a motion and moved to nominate Keller. Baumeister seconded. All voted in favor. ADJOURN Nield entertained a motion. Heiner made the motion. Seconded by Baumeister. All voted in favor to adjourn at 7:34 pm. NEXT MEETING Tuesday January 24, 2017 Thomas Nield, Commission Chair Ra elle Simmons, Office Administrator J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2016\010.25.16.docx