Loading...
HomeMy WebLinkAbout001.26.16City of Chubbuck Chubbuck Development Authority January 26, 2016 5:30 PM Minutes of the Chubbuck Development Authority quarterly meeting held at Chubbuck City Hall Council Room, 5160 Yellowstone, January 26, 2016. Chairman Gordon Wilks. Commission Members: Mecinna Price, Rick Keller, Deloy Stuart, Tom Nield. Executive Director: Rodney Burch. Attorney: Tom Holmes. Administrative Assistant: Ranelle Simmons. Chairman Wilks called the meeting to order at 5:35 pm. 1. Approval of Minutes for October 27, 2015 Wilks entertained a motion to approve the minutes as emailed. Nield moved the minutes of October 27, 2015 be approved as emailed; Keller seconded. All voted to approve. 2. Development Agreement and Reimbursement Resolution with Farmer Holding Burch stated the New Urban Renewal District was approved by both CDA and City Council. To implement the plan there are two additional agreements that need to be executed. First is a Development Agreement with the owners. Second document is a Reimbursement Resolution that was passed by City Council. The City and CDA passed in 2008 a reimbursement structure that gave back potentially up to 80% of the tax revenue to certain developments. The agreement with Farmer Holding is for 100%, less the expenses that are incurred by CDA. That required a resolution to change that reimbursement ratio. Tom Holmes explained that at the state level they are working to keep CDA and City Council as two separate entities. Both agreements have been approved by City Council and Mayor. CDA may have administrative costs. Wilks entertained a motion. Nield moved to approve both agreements. Stuart seconded. 3. Roll Call Vote Price, yes; Keller, yes; Stuart, yes; Nield, yes; Wilks, yes. Motion carries. 4. Review Fiscal Year 2015 Annual Report Expenditures in 2015: • CDA paid the third of ten payments to the City of Chubbuck for debt service to the Northwest Sewer Interceptor project. The annual payment is $228,000. • Allstate did not meet the criteria for employment which reduced the reimbursement from $250,000 to $28,750. • Dell Road Reconstruction project was completed with final expenses of $269,359. • Whitaker Road Reconstruction was the main project for 2015 and will be finished this year. The total expenditure for fiscal year 2015 is $340,492. • CDA used surplus funds, $40,764, for the installation of lighting at the Osborn Tennis Complex. • There were no capital improvements to park facilities in the Urban Renewal District. • Three other small payments were made to Stuart Additions Reconstruction for engineering, $14, 217. Knudsen was $21,073. Hiline waterline was $14,189. Fiscal year 2015 the Authority received $2,242,219 in tax increment funding from property taxes. The Audited Financial Statement will be submitted for approval when completed. Wilks entertained a motion. Keller moved to approve the fiscal year 2015 annual report. Nield seconded. 1:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2016\001.26.16.docz 5. Roll Call Vote Price, yes; Keller, yes; Stuart, yes; Nield, yes; Wilks, yes. Motion carries. 6. Fiscal Year 2016 Annual Budget 2016 started with $3,133,681. Burch discussed the expenditures. The city was not awarded the Siphon Road grant but will apply again. The year will end with an estimated budget of $2,573,681. Stuart Park Master Plan was discussed. To fund this project the proposed plan is $300,000 from CDA in the next 3 years and $300,000 from city parks general fund. Stuart commented this is not a destination park. Knudsen Blvd. area could house a destination park. Burch stated the city does not have an existing park that could house a destination park. Land would have to be purchased. Steps are being taken to change the ordinance from the required 5,000 square foot park to 15,000 square foot minimum. Burch explained why the restoration plan for Stuart Park was formed. Well 2 well house is being rebuilt, the tennis courts are beyond repair and being removed, the corner of Hawthorne Road and James Avenue would be relocated on the park side of the cell tower, the tot lot would be relocated and where it sits now will be parking, and a new pavilion. The request by the city for the Parks Capital Improvements is for Stuart Park. Wilks entertained a motion. Nield moved to approve the fiscal year 2016 annual budget. Keller seconded. 7. Roll Call Vote Price, yes; Keller, yes; Stuart, no; Nield, yes; Wilks, yes Motion carries. 8. Review Fiscal Year 2017 —2022 Construction Program (Appendix C in Annual Report) The current plan expires in 2022. Majority of the money has been used for roadways. Burch went over the projects for each year. The list of improvements for each year has been the same for quite a while. Burch is going to revisit and perhaps change the priority. 9. Review Urban Renewal Law 50-2006 This is the statute that governs CDA. We need to be operating 100% within the letter of the law. 30. Items From the Board Mecinna Price was welcomed as the newest member. Commission would like Burch to look into master plans for parks. Commission discussed getting more involved with businesses coming to the area. Burch and Nield will begin attending the Bannock Development board meetings. Gordon Wilks is stepping down so this is his last meeting. Stuart encouraged Burch to relook at the list of road projects and the way they are prioritized. Keller thanked Wilks for his service. ADJOURN All voted in favor to adjourn at 6:55 pm. NEXT MEETING: Tuesday April 26, 2016 Tom Nield, Commission Vic4Chai Ral elle Simmons, Administrative Assistant J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2016\001.26.16.doa