HomeMy WebLinkAbout05 21 2019
The urban renewal agency for the City of Chubbuck, Idaho
Agenda
May 21, 2019
5:30 pm in the Conference Room
CALL TO ORDER
APPROVAL OF MINUTES for April 16, 2019 (action item)
GENERAL BUSINESS
1. Approval of CDA reimbursement to Allstate for 2018 (action item)
(CDA board will discuss reimbursement contract with Allstate)
2. Memo – Parrish Warehouse Art (action item)
(CDA board will rank the artwork choices that are provided)
3. Construction project update
(Staff will provide update on construction projects)
4. Review and approve claims to be paid (action item)
(CDA board will review and approve payments of obligations)
5. Discuss and add agenda items for future meetings (action item)
(CDA board will discuss possible items for future agendas)
ADJOURN
NEXT MEETING
Tuesday June 18, 2019
City Hall and the City Council Chambers are accessible for persons with disabilities. Any person needing special accommodations to participate
in the meeting should contact the City Offices at 208.237.2430 at least 24 hours prior to the meeting.
City of Chubbuck
5160 Yellowstone Avenue
PO Box 5604
Chubbuck, ID 83202.0006
208.237.2400
J:\Administration\Chubbuck Development Authority\CDA SECRETARY\Minutes\2019\004.16.19.docx 1
The urban renewal agency for the City of Chubbuck, Idaho
Minutes of the Chubbuck Development Authority meeting held at Chubbuck City Hall Council
Chambers, 5160 Yellowstone Avenue on April 16, 2019 at 5:30 pm.
Chairman Dan Heiner. Commission Members: Rick Keller, Ernie Moser, Deloy Stuart, Tom
Nield. Mayor; Kevin England. Executive Director; Rodney Burch. Associate Director. Attorney;
Tom Holmes. Secretary; Ranelle Simmons.
Annette Baumeister was in attendance thru a remote call.
Chairman Heiner called the meeting to order at 5:30 pm.
APPROVAL OF MINUTES: for March 19, 2019 (action item)
Heiner entertained a motion to approve the minutes as emailed. Nield moved the minutes of
March 19, 2019 be approved as emailed; Keller seconded. All voted to approve.
Roll Call Vote: Rick Keller, Yes, Ernie Moser, Yes; Deloy Stuart, Yes; Annette Baumeister, Yes;
Tom Nield, Yes; Dan Heiner, Yes.
GENERAL BUSINESS
1. Update the board on the auction process at 162 Evans Lane shop. (action item)
(CDA board will discuss process for disposal of property improvements)
Burch and Attorney Holmes drafted a memo with their findings on the proper process to
dispose of the shop. Burch stated there is a section of Idaho Code with specific criteria to
dispose of real property.
Advertising with the intent to dispose of the shop.
Receive offers for a period of 30 days.
Bringing results back to this board for a decision.
No appraisal process.
No legal modification process.
The shop will need to be moved by a certain date that will be advertised.
Heiner entertained a motion.
Keller moved that the processes that have been described be accepted. Nield seconded.
Roll Call Vote: Ernie Moser, Yes; Deloy Stuart, Yes; Annette Baumeister, Yes; Tom Nield, Yes;
Rick Keller; Yes, Dan Heiner, Yes.
City of Chubbuck
5160 Yellowstone Avenue
PO Box 5604
Chubbuck, ID 83202.0006
208.237.2400
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2. Highland art concepts for CDA-owned warehouse. (action item)
(CDA board will discuss the concepts presented by Highland art students)
Burch explained that Hillam is encouraged by Highland High School’s enthusiasm. Board
members discussed the examples that they supplied. Board agreed on big and bold, no politics
or messages. This is not a Highland High School billboard. Like an artist would sign their work,
Highland High School Art Department in the lower corner.
Heiner entertained a motion.
Stuart moved to proceed to work out the details with Highland High School Art Department
regarding working on the Parrish warehouse building. Keller seconded.
Roll Call Vote: Deloy Stuart, Yes; Annette Baumeister, Yes; Tom Nield, Yes; Rick Keller, Yes;
Ernie Moser, Yes; Dan Heiner, Yes.
3. Board discussion on future allocations of TIF district money.
Burch pointed out the pie chart that was in the meeting packet. It represents the percentage of
the expenditures that the downtown plan has experienced. Page 21 out of the annual report is
a bar graph that represents the cash balance. Administrative funds were discussed along with a
memo from Burch stating what this board can and can’t do. The 12 items listed in the memo
are “Proposed Redevelopment Actions”. Administrative money is 10% of the annual receipts
received. These funds are not as restrictive and there is not a time line for when the money
needs to be spent. Building up the revenue and using the money on businesses coming to town
was discussed.
4. Construction project update
(Staff will provide update on construction projects)
Burch explained Hawthorne Road Reconstruction’s second open house was last night with good
results. The schedule is to bid the project in mid-May, starting construction as soon as school is
out. One home homeowner’s fence line is in the right-of-way, it will be moved back where it
should be.
5. Review and approve claims to be paid (action item)
(CDA will review and approve payments of obligations)
Three claims before the board tonight. Two are associated with the creation of the Urban
Renewal areas and the Eligibility Studies. The third claim is for Country Acres which is within the
current contract.
Heiner entertained a motion.
Stuart moved to approve the three claims. Nield seconded.
Roll Call Vote: Annette Baumeister, Yes; Tom Nield, Yes; Rick Keller, Yes; Ernie Moser, Yes;
Deloy Stuart, Yes; Dan Heiner, Yes.
6. Discuss and add agenda items for future meetings (action item)
(CDA board will discuss possible items for future agendas)
Downtown area updates would be a good item.
Burch informed the board that the city will purchase land on the corner of East Linden and
Burley Drive from ICCU. The library has under contract the land on East Chubbuck Road and
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Burley Drive where the bully barns are being sold right now. They are trying to pass a bond at
the May elections. There is a contractual agreement with the McKee family over the next three
to four years. Two acres north of Jack’s Auto has been sold. The storage units on Burley Drive
have three different owners.
Keeping the board updated on Siphon Road was recommended to be an item on future
agendas. Burch let the board know that the traffic signal at Yellowstone Avenue and Siphon
Road will be constructed before the 5 lane road continues past Whitaker Road. When East
Chubbuck Road is closed for 1 ½ years to reconstruct the overpass on East Chubbuck Road and
the Flying “Y” on I-86 and I-15, Siphon Road will need to be available for the traffic. There are
now matching schedules with ITD for these projects.
ADJOURN: Stuart moved to adjourn. All voted in favor at 6:10 pm.
NEXT MEETING: May 21, 2019
____________________________________ _________________________________
Dan Heiner, Commission Chair Ranelle Simmons, Secretary
The urban renewal agency for the City of Chubbuck, Idaho
Memo
To: Chubbuck Development Authority
From: Devin Hillam, Associate Director of CDA
Date: May 3, 2019
Re: Public art proposal at 339 E Chubbuck Road (Parrish Warehouse)- Progress and updated
concepts for consideration
Progress Update
Following CDA’s April meeting, CDA and City Staff have continued working with Highland Art Department
faculty and students to develop sketches (Attachment #2) based on the preferred styles selected by the CDA in the
April meeting (Attachment #3; concepts #1 & #3). The Executive Director and myself have reviewed the sketches
and believe than any of those ones contained in the following exhibit would further the CDA and City goals to
tactically implement placemaking in the community and would bring tremendous community and media attention
to our downtown efforts. Based on my discussions with the Art Department faculty, we believe that the project
could be completed as early as June/July provided that the CDA select a final preferred sketch, that the building is
prepped using City Staff as a resource, and that paint/materials are obtained via donation.
The Office of Community Planning & Economic Development’s ISU intern, Jim Bagley, has reached out to a
local business and we believe that we likely have a donor for the initial primer and perhaps brushes/rollers. We
will still be seeking additional funds or donations of materials once final paints are selected by the artists; if you
are willing to contribute financially, please let me know and if desired, we will ensure to give credit in a press
release announcing the project in addition to ensuing releases by the CDA’s staff.
Summary of Meeting Requests
1- Review concepts on following exhibit and rank them from 1-8 (Attachment #1), with 1 being your most
preferred concept and 8 being the least preferred. We will compile rankings at the meeting and finalize
which one to request for the project.
2- Contact me if you would like to donate to the project, or are aware of an individual/business who likely
would be interested in doing so.
City of Chubbuck
5160 Yellowstone Avenue
PO Box 5604
Chubbuck, ID 83202.0006
208.237.2400
Attachment #1: Ranking Sheet
1 – Most preferred; 8- Least preferred (See Attachment #2 for larger images
Art Ranking
#1
#2
#3
#4
#5
#6
#7
#8
1.Attachment #2:Concepts for Current Ranking (Page 1 of 8)
2. Attachment #2:Concepts for Current Ranking (Page 2 of 8)
3.Attachment #2:Concepts for Current Ranking (Page 3 of 8)
4.Attachment #2:Concepts for Current Ranking (Page 4 of 8)
5.
This pattern would continue on the other
side of the building.
Attachment #2:Concepts for Current Ranking (Page 5 of 8)
6.
This pattern would continue on the other
side of the building.
Attachment #2:Concepts for Current Ranking (Page 6 of 8)
7.
This pattern would continue on the other
side of the building.
Attachment #2:Concepts for Current Ranking (Page 7 of 8)
8.
Other side of the building would be more
geometric shapes using this color scheme,
but no text.
Attachment #2:Concepts for Current Ranking (Page 8 of 8)
1.A variety of painted scenes that invite human
interaction:
Attachment #3:Initial concepts already presented
2. Unity/inclusivity Attachment #3:Initial concepts already presented
3. Colorful, abstract designs that wrap around the building
Attachment #3:Initial concepts already presented
4. Divide up space into mini-murals, let each person create their own artwork.
(These examples are representative of student work- actual murals would be
different depending on the students that volunteer to help paint the mural)
Attachment #3:Initial concepts already presented
Public Works Department
PO Box 5604 – 5160 Yellowstone Avenue, Chubbuck, ID 83202
208.237.2430 – Fax 208.237.2409
www.CityofChubbuck.us
Memo
To: Chubbuck Development Authority
From: Rodney Burch, PWD – CDA Executive Director
Date: 4-17-19
Re: 2018 Allstate Reimbursement
Based on the following attached documents, Allstate has met the employment and wage criteria for
2018 calendar year.
1) 2018 Allstate Annual Employment Report
2) 2018 Allstate Reimbursement per CDA Agreement
3) CDA – Allstate Agreement Summary
I have verified the property tax and salary payments to insure compliance with the original agreement.
I recommend full reimbursement in the amount of $362,500.
Sincerely,
Rodney Burch, PLS
Public Works Director
CDA Executive Director
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Allstate Insurance Company
4200 Hawthorne Rd, Chubbuck, ID
2018 Headcount Summary
Chubbuck Preformance ‐ based on actual daily headcounts
2013 2014 2015 2016 2017 2018
January 257 397 513 540 491 475
February 297 394 558 542 501 502
March 305 416 561 533 490 517
April 319 432 565 523 505 527
May 330 435 571 519 491 516
June 359 469 570 518 501 519
July 374 476 546 504 493 505
August 387 471 541 488 483 525
September 396 496 534 484 475 511
October 408 513 534 487 468 544
November 394 505 543 488 475 539
December 393 514 550 515 465 553
Average Headcount 352 460 549 512 487 519
# of days above 489 0 110 365 314 178 329
Data from Statewide Quarterly Statement of Deposits
2018
SIT TAXABLE
WAGES SIT
Month 3
Headcount (as
of the 12th)
FIRST QUARTER $6,153,526 $271,148 574
SECOND QUARTER $5,087,118 $146,179 557
THIRD QUARTER $6,063,797 $143,076 572
FOURTH QUARTER $5,464,880 $139,059 610
TOTAL QTRLY FILINGS $22,769,321 $699,462
Totals from 2018 WORKING Tab
Street Address
Sum of Gross
Wages
Sum of ID
Taxable Wages
Sum of ID SIT
Wages
Active as of
3/31
Active as of
6/30
Active as
of 9/30
Active as
of 12/31
CHUBBUCK AREA EMPLOYEES $24,570,703 $18,861,809 $532,719 517 519 511 553
REMOTE EMPLOYEES $5,027,535 $3,907,512 $166,743 57 58 59 55
Grand Total $29,598,238 $22,769,321 $699,462 574 577 570 608
4/17/2019
CDA Agreement
Calendar Agreement Budget
Year Section
2017 2.1 (Property Tax Reimbursement) 150,000.00$
2.3 (Infrastructure Reimbursement) 100,000.00$
2.4 (Lease Buy Down) 112,500.00$
Annual Total: 362,500.00$
3.1.C.1 Emploment Requirements 575
3.1.C.3 Payroll Requirements 17,940,000.00$
Actual
Calendar Amount Date Paid
Year Paid
2017 2.1 (Property Tax Reimbursement) 150,000.00$
2.3 (Infrastructure Reimbursement) 100,000.00$
2.4 (Lease Buy Down) 112,500.00$
3.1.G (Incentive Reduction)‐$
Annual Total: 362,500.00$
85% Criteria Met
3.1.C.1 Average Emploment Provided 519 90.0% Yes
3.1.C.3 Payroll Provided 22,769,321.00$ 126.9% Yes
3.1.G Incentive Reduction
Days in compliance 365
Reduction Amount ‐$
4/17/2019
City of Chubbuck / Chubbuck Development Authority
CDA Contractual Obligations to Allstate
Contract "Effective Date" (Paragraph 2.1) October 1, 2011
Contract "Commencement Date" (Paragraphs 2.4, 3.1.D) October 1, 2011 (Ltr Apr 27, 2012)
Calendar Agreement Budget Paid
Year Section
2011 2.3 (Infr. Reimb. ‐Permit Fees) $135,285
Annual Total:$135,285 135,285.00$ 9/22/2011
2012 2.1 (Property Tax Reimbursement) $131,764
2.2 (Storm Water Infrastructure) $350,000
2.3 (Infrastructure Reimbursement) $100,000
Annual Total:$581,764 544,927.48$ 5/2/2012
2013 2.1 (Property Tax Reimbursement) $300,000
2.3 (Infrastructure Reimbursement) $100,000
Annual Total:$400,000 400,000.00$ 11/12/2013
Employment Criteria effective January 1st, 2013 Earned Paid
2014 2.1 $300,000 Employment in 2013
2.3 $100,000
Annual Total:$400,000 $28,750.00
2015 2.1 $150,000 Employment in 2014
2.3 $100,000
Annual Total:$250,000 $0.00
2016 2.1 $150,000 Employment in 2015
2.3 $100,000
Annual Total:$250,000 $250,000.00
2017 2.1 $150,000 Employment in 2016
2.3 $100,000
2.4 (Lease Buy Down) $112,500
Annual Total:$362,500 $362,500.00
2018 2.1 $150,000 Employment in 2017
2.3 $100,000
2.4 $112,500
Annual Total:$362,500 $362,500.00
2019 2.1 $150,000 Employment in 2017
2.3 $100,000
2.4 $112,500
Annual Total:$362,500 $362,500.00
2020 2.1 $150,000
2.3 $64,715
2.4 $112,500
Annual Total:$327,215
2021 2.1 $150,000
2.4 $112,500
Annual Total:$262,500
2022 2.1 $18,236
Annual Total:$18,236
Grand Total:$3,712,500
4/17/2019